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Board of Selectmen Minutes October 11, 2011 Official as of October 25, 2011
Chairman Robert Holden called the meeting to order at 6:00 p.m. Roll Call
Chairman Robert Holden, Vice-Chairman Alden Dill, Selectman Scott Bryer, Town Administrator Brent Lemire, and Finance Administrator Sandy Garrett, and other staff members Ms. Pease led the Pledge of Allegiance.
Citizen’s Forum
There were no citizens present.
2012 Budget Review ~ Continued
41303 ~ Moderator
Selectman Holden stated that the 2011 adopted budget was $377 and the proposed 2012 request is $647, an increase of $270. Ms. Pease stated the reason the moderator has increased is because of the three elections in 2012. She added the current moderator is not running again so we will have a new moderator. The current moderator has chosen not to put in a request for salaries, we don’t assume that will be the case with a new moderator. Selectman Holden asked what the salary is for the moderator. Ms. Pease was not sure, but stated it was an hourly rate of $10.00 per hour. Selectman Holden asked if there was any further discussion on the moderators’ budget. Selectman Holden called for a vote. Motion carries; 2/0/1. Selectman Holden abstained. 41402 ~ Voter Registration
Selectman Holden stated that the 2011 adopted figure was $2,015 and the 2012 request is $3,630, an increase of $1,615. Ms. Pease said the salary line for the supervisors has increased because of the increase in elections in 2012. She stated that not only is there going to be more elections, but there will be more clerks at each of the state and federal elections than at the town meeting election. Ms. Pease stated additional funds were added for that line and the other increase is the printing and administrative cost line. Ms. Pease explained the SB2 ballot will be much bigger than what it has been in the past because all warrant articles from town meeting will now be on the ballot and the cost for the ballot is figured per line/per candidate. Ms. Pease stated we have to pay for the memory card programming for each of the elections as well.
**Motion** Selectman Dill made a motion to accept the amount $3,630. Selectman Bryer seconded the motion. Motion carries; 2/0/1. Selectman Holden abstained. 41403 ~ Elections
Selectman Holden stated that the 2011 adopted figure was $3,293 and the 2012 request is $10,931, an increase of $7638. Ms. Pease stated the whole increase is not just SB2. Selectman Dill stated that $6,450 is an increase in printing and administration costs. Ms. Pease stated the increase also includes three additional elections. Ms. Pease said just for SB2 she did not have the figures, but with a normal town meeting, the ballot runs around $1,000 but it is shared between the school and town. Ms. Pease said she would estimate the cost to be $1,500 to $1,600.
Selectman Holden asked if there is any history available for the election line. Mr. Lemire said in 2009, $1,100; 2010, $2,600; and 2011, $1,400. Selectman Holden said from that we jumped to $8,400. Selectman Bryer said you have to go back because of the elections this year going back four years. Mr. Lemire said the last time we had four elections was in 2008 and that year was not picked up. Further discussion was held regarding the amounts for other years. Selectman Holden asked how much we have spent and Mr. Lemire stated $1,157 and in 2010, we spent $2,600 for three elections, and 2011, $1,400. Selectman Holden said it cost $1,500 for an election and we have four elections, that’s $6,000. Ms. Pease said those rates could have increased. We do not know what 2012 rates will be. Selectman Holden wondered if $6,000 would be sufficient. Selectman Dill said he does not think this is the area to target. With no further discussion, **Motion** Selectman Dill made a motion to accept the amount of $10,931, Selectman Bryer seconded the motion. Motion carries; 2/0/1. Selectman Holden abstained. 41504~ Town Clerk/Tax Collector
Selectman Holden stated that the 2011 adopted figure was $105,691 and the 2012 request is $104,254.78, a decrease of approximately $1,400. Selectman Dill thought it may be because of the extra pay period we had last year. Ms. Pease stated the deputy’s salary has decreased. Ms. Pease stated the contracted services line has increased. She stated she does not have a firm figure on the Avitar Tax Collection Software Support System because it will not be available until November. Ms. Pease said she used last year’s figure and added 10%. Selectman Holden asked about postage for each department. Ms. Garrett stated that the only line that was added to postage in this budget was the welfare department, in the amount of $100; she explained that all other postage has remained status quo for the past several years. She added that all the other departments have carried their own postage line. Ms. Pease said she did increase her postage line because more renewal notices are being sent out. She explained that $1.00 is received per vehicle for mailing that notice. Ms. Pease stated we are also mailing notices for delinquent dogs. We have derived revenue as a result, as people have been coming in to register. Selectman Bryer asked how much the increase in revenue was. Mr. Lemire said he will check into this.
Ms. Pease stated she had almost 900 dog licenses this year. Selectman Holden asked how much the cost of licenses are and Ms. Pease replied $6.50 or $9.00/per dog. Selectman Holden stated $5,000 is a rough estimate.
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**Motion** Selectman Dill made a motion to approve line 41504, in the amount of $104,254.78 Selectman Bryer seconded the motion. Motion carries; 2/0/1. Selectman Holden abstained. 41505 ~ Treasurer
Selectman Holden stated that the 2011 adopted figure was $11,472 and the 2012 request budget is $11,672, an increase of $200. Mr. Knox stated he would like to increase the deputy’s salary from $300 to $500. Mr. Knox stated that is he will be going in the hospital and would like Ms. Priolo to cover for him. Selectman Dill asked if it was a flat stipend or hourly, and at what rate of pay. Mr. Knox replied that it was paid hourly. Ms. Garrett added the rate is $12.00 per hour, which was voted by the Selectmen. **Motion** Selectman Dill made a motion, seconded by Selectman Bryer, to approve $11,672, for 41505/Treasurer. Motion carries; 2/0/1. Selectman Holden abstained. 47231 ~ Interest on TAN
Selectman Holden stated that the 2011 adopted figure was $5,000 and the 2012 request budget is $5,000. Mr. Lemire stated that originally we put in $0, however; at the request of the treasurer we put the $5,000 back in. Selectman Holden stated that’s where we have a problem; we start the process, we get a budget and every session we get a new budget; it keeps changing. He asked if we knew what the total increase was known at this point and Mr. Lemire stated that it was $90,289, but again cautioned that it would change. Mr. Knox expressed his concern regarding the tax bills being sent out in a timely manner. Mr. Lemire stated that we are waiting to hear from the Department of Revenue Administration to set the tax rate and it could be a few more weeks. Selectman Bryer said that he recalled at one time TAN was $14,000 or $15,000. Mr. Knox replied at one time TAN was also up to $25,000 and we have gradually kept decreasing it. Mr. Knox says he feels since we were so close last year, what we had in for TAN would not have covered what we would have had to borrow. Selectman Holden stated he did not disagree. We had the perfect storm last year; we had late tax bills because we had a change in the Town Administrator. Because of that, things were delayed. Ms. Pease had scheduled her vacation, we did not get the DRA the information in time and that threw the time schedule off. Selectman Holden stated it is important that everyone understand that if we run out money, it is the Board of Selectmen’s obligation to make sure the town has money. Mr. Knox agreed. Selectman Holden said if we were at $0 it would be our obligation to find the money. Selectman Holden stated he is not suggesting we put the budget at $0. As discussion ensued, Mr. Knox continued to express concern with funding for TAN. **Motion** Selectman Dill made a motion, seconded by Selectman Bryer, to approve $5,000 for 47231. Motion carries; 2/0/1. Selectman Holden abstained. 41552 ~ Personnel Administration
Selectman Holden stated the 2011 adopted budget was $48,078 and the 2012 request is $51,248; an increase of $3,170. Mr. Lemire explained it was the result of the 9% increase on Worker’s Comp from Primex that the board had previously agreed to. Selectman Dill stated that we are using the “not to exceed” figure. Ms. Garrett said when she called Primex told her to increase it 8%. Selectman Dill asked if we had any firm numbers from Primex. Ms. Garrett replied we will receive them late October. Selectman Dill stated that $2,190 is going to be a real number. Selectman Holden asked if we are going to know prior to sending the final budget. Ms. Garrett said she would probably know the first 2 or 3 weeks in November what the true number will be.
**Motion** Selectman Bryer made a motion to table discussion, seconded by Selectman Dill.
Selectman Dill asked what personnel administration administrative maintenance was. Ms. Garrett said this line covers background checks for volunteers, as well as staff and new hires. She added we also have the DOT drug testing that is mandated by the state. The line also includes our membership to The New Hampshire Motor Transport Association, which administrates the entire drug testing. Ms. Garrett said we have an average of nine drug tests per year. Selectman Dill said he thought the only two that fell under the drug testing program were the highway employees. Ms. Garrett said there are three of highway employees and last year all three were tested during two quarters. Ms. Garrett said we estimate nine a year because we average between seven and nine every year, which is approximately $1350. Ms. Garrett stated that background checks estimate $52.75 or $57.75 per check because we do the finger prints. Motion carries; 2/1. Selectman Dill was opposed. 45501 ~ Library
Selectman Holden stated that the 2011 adopted budget was $195,155 and the 2012 request was $190,762.87, a decrease of $4,392.13. Selectman Holden stated that he assumes they have seen this budget and are comfortable with it. Ms. Bunker said they have not, they have seen what they have presented. Selectman Holden asked if this is what they presented. Mr. Lemire said yes, that’s exactly their budget. Ms. Bunker stated that their budget does not reflect the heat, oil, electric, etc. because the bills come directly to the town hall; they haven’t seen those figures or the salary figures. Mr. Lemire stated that salaries are all the same. Selectman Holden requested that in the future we provide the library, police and fire departments with a budget prior to them arriving. Selectman Holden stated that is always an issue. Ms. Garrett said they can print their budgets, since they do the entering of their own data. Ms. Bunker stated that their printer is not working at this point. She explained they have a new printer; however not compatible with ADS. Ms. Garrett will put in a call tomorrow to address this issue
Selectman Dill asked for an overview of the items added and what changed. Ms. Bunker asked if the selectmen got the notes they put in. Mr. Lemire replied yes. Mr. Lemire said they are in the narratives. Ms. Bunker said contracted services is one of the larger lines decreased this year, because of taking the library audit out and that now is in the town budget. Computer maintenance was reduced as they have a staff person, Danielle Fortin, who is able to troubleshoot for them. Selectman Dill asked if they were having pest issues. Ms. Bunker said no. The custodial line was increased so there is money to buy pest control supplies such as over the counter types, so we can treat small problems ourselves. Ms. Bunker said there were no major pest control issues this year. Ms. Bunker said that the following items have remained the same from year to year, the AC maintenance, furnace maintenance, cleaning windows and carpets, etc. Selectman Dill asked if salt issue for the water was working. Ms. Heroux said they continue to work on this issue. Selectman Holden asked when we present the budget to the budget committee, will there be notes be in the budget, versus a separate piece of paper. Ms. Garrett said she was asked not to put the notes in the budget this year as Mr. Lemire has asked for a narrative. Mr. Lemire stated we are doing a separate book of narratives. Selectman Holden stated that as the representative for the budget committee, he would respectfully request that somehow we integrate the description, into the budget. Ms. Garrett said it would have to be hand entered. Mr. Lemire explained with a narrative form departments can explain much more than they can when they put it in the computer; there’s more room and more opportunity to explain each one of the accounts. Selectman Bryer said he thought this would provide more information. Selectman Holden said he understands, but it could become difficult. Selectman Bryer asked if it would be possible to confer with the budget committee to see which way they would prefer it. Selectman Holden expressed concern that when systems and procedures are put in place then they are changed. Selectman Dill asked how they are saving $328 in electricity. Ms. Garrett stated their light bills this year are averaging a less each month, from last year. Ms. Bunker’s explanation is, we had a PSNH energy audit and we incorporated some of their suggestions. Selectman Dill stated that postage was down. Ms. Bunker said more people are giving out e-mail addresses. Selectman Holden stated the 2012 request was approximately $191,000 and asked if they agreed with this number and support it. Ms. Heroux stated they are right now. Ms. Heroux stated they are having a problem with the state wanting to eliminate the vans that drop off books for the inter library loan. Ms. Heroux stated if they added up every time they ordered books from the state it would total over $5,000. If the state eliminates the van, they will be $5,000 short in the library budget. Selectman Bryer asked if the state is no longer providing the service, is the town under a requirement to provide the service. Discussion ensued on the potential impact of the elimination of the state mobile library vans. Selectman Dill asked if they are sure the state will cut. Ms. Heroux said no.
Selectman Bryer asked about the Municipal Association’s position on this and if the library trustees are monitoring the bill. Ms. Heroux said one of the things they have been asked to do is to create a petition, get signatures and pass them in. Selectman Bryer asked if they were passing them in to their state representative and state senator. Ms. Heroux said they have been diligently doing that, and requesting signatures from everybody that comes into the library and will pass them on to our representatives. Ms. Bunker said our library is fortunate that we do 1,654 loans a year, so for our budget it saves us $5,210 by having the van. Mr. Lemire stated for clarification, the request for the travel libraries line was your request. Ms. Heroux was asked by the chairman if they were comfortable with the library budget request, and they indicated that they were. Discussion ensued on state and federal funds received and distributed. Ms. Heroux also stated they would like to talk to the board regarding a memo of understanding relative to building maintenance. She stated this needs to be reviewed by the selectmen and the board needs to be in agreement. Mr. Lemire asked if this item could be handled at another meeting. Selectman Bryer said they need to review the information. **Motion** Selectman Dill made a motion, seconded by Selectman Bryer, to accept $190,762.87 for Account 45501. Motion carries; 2/0/1. Selectman Holden abstained.
Unfinished Business
Discussion of MOU for sidewalks for Family Dollar project
Mr. Lemire stated the land use department had given him a memorandum of understanding for signature on the sidewalk for the Family Dollar project. Mr. Lemire stated he had just read an article that indicated that if we as a town require sidewalks, we are responsible for all maintenance, even if an owner agrees to the task. Mr. Lemire stated that it was in the article that the NH Supreme Court case had ruled that if a town requires sidewalks, it can’t abrogate its responsibility for them.
Selectman Bryer stated he doesn’t agree with Mr. Lemire. Mr. Lemire reviewed the policy we have in town, which states that we will shovel the Chesley walk with nothing specific to include or exclude sidewalk maintenance. Mr. Lemire said he was uncomfortable with this and researched further and feels no matter what we do, we are going to have to maintain the sidewalks. He stated we do not have the equipment to maintain it in the winter time, nor do we have it budgeted. The discussion continued on maintaining sidewalks and equipment necessary for maintenance. Mr. Lemire stated town council agreed that unless we want to accept the sidewalks and take over the maintenance of them, then we should not sign the agreement. Ms. Planchet stated she thinks the e-mail correspondence that was sent out amongst staff is technically client attorney privilege information at this point. If the board has that information and wants to make it public then it can. Ms. Planchet said that is the policy the planning board follows. She stated if there is attorney client privilege information the planning board reviews it and decides whether it’s public or not. Selectman Bryer stated if its attorney client privilege information, the board has to look at it before we discuss it. Selectman Holden asked if it was the e-mail they received. Mr. Lemire said yes. Ms. Planchet stated that it was the current members of the Board of Selectmen who signed a memorandum of understanding with the state department of transportation for the Masten sidewalks, which are in place. She stated that this is why the question had come up, and her recollection at the time was that when we discussed the towns’ maintenance policy, the policy was that we were not going to maintain them in the winter. Selectman Bryer said they were told they do not have to maintain them in the winter. Selectman Dill said as long as we have a policy that spelled out what we had, we were covered. Ms. Planchet said that’s what she recalled. She said you signed the one for Masten in May of 2010 and when Family Dollar was putting the sidewalks in at Route 202A and 9 locations, they got approval from the planning board. They went to the DOT for approval and were told that we needed a memorandum of understanding. Ms. Planchet said it’s basically that same document. Ms. Planchet said that was presented to Mr. Lemire to present to the board. Mr. Lemire stated the board of selectmen needs to consider the situation at this point. Selectman Dill asked if the state has reviewed the new plan. Ms. Planchet asked if he meant the proposed location. Selectman Dill answered yes. Ms. Planchet stated that Mr. Chris Berry (the representative for the applicant) was present, if there were any specific questions on this topic. Selectman Holden asked if there is a consensus on this matter and if there was a recommendation. Mr. Lemire stated that he is concerned with the legal opinion in that e-mail. Selectman Bryer said if we have to discuss a legal opinion that is going to affect our decision; I would like to have the opportunity of doing this in non-public. Selectman Dill asked if Mr. Berry was going to be involved in the non-public discussion and was told that it would be restricted to the board. Ms. Planchet stated that Family Dollar is a 2009 project and that she has advised Mr. Berry that just in case the board of selectman doesn’t sign the MOU, that he would have to file a request for an amendment to the approved site plan to remove the sidewalks. Ms. Planchet said it needs to be put into the papers October 12th if they have to go forward with the amendment. Request from Recreation Commission to remove two members
Mr. Lemire said the board needs to vote to remove the members as discussed at the last meeting. Selectman Dill stated so moved, seconded by Selectman Bryer. **Motion** motion carries 3/0. New Business
Acceptance of Minutes
September 13, 2011 and September 27, 2011
**Motion** Selectman Dill made a motion to accept the minutes of September 13th, Seconded by Selectman Bryer. Selectman Holden said, September 13th, page 5, line 18, the last word is discussion and believes it should be decision. The next page is page 8, in seeking clarification from fellow board members; it comes up a couple of times. Page 8, line 30, the minutes indicate that Selectman Holden said that the report does not include the amount of hours worked, and he stated that it does not indicate a cost per hour indicator for the jobs completed. Selectman Bryer said he thinks you usually refer it to it as job costing. Selectman Holden said the hours are on there for the record. What Selectman Holden is looking for is an actual job cost report so we know how much money is expended for each task. **Motion** carries 3/0. September 27, 2011
** Motion** Selectman Dill makes a motion to table, seconded by Selectman Holden. Selectman Holden would like to bring up two things for the record. On page 3, he wants to make sure that when we talk about the fact we’re going to compensate the cable coordinator for his cell phone, I want to make sure we eliminate the town cell phone. On page 9, lines 10 and 11 again refer to job costing for the road agent. **Motion carries 3/0 Process Assessing Forms and Applications
Assessing Form – Administrative Abatement
Mr. Lemire stated the situation doesn’t exist anymore. We found out when the tax deeded disc came out. **Motion** Selectman Dill motioned to accept the administrative abatement as per the assessors recommendation on Map 222; Lot 33:1. Seconded by Selectman Holden. Motion carries; 3/0. Approval of Payables, Manifests, and Purchases Orders
Vendor Manifest
**Motion** Selectman Dill motioned to approve the vendor manifest, in the amount of $455,967.21. Seconded by Selectman Bryer. Selectman Dill stated that the motion removes the $59.90 bill for payment of tree damage. Selectman Holden said the motion reflects not approving an invoice in the amount of $59.90. Motion carries; 2/1/0. Selectman Dill opposed. Purchase Order ~ Chatterbrook Farm
Mr. Lemire presented the board with a purchase order for Chatterbrook Farm for road side mowing, in the amount of $3,850. **Motion** Selectman Dill motioned to approve the purchase order for Chatterbrook Farm, in the amount of $3,850. Seconded by Selectman Bryer. Selectman Dill stated Mr. Wilson had a returned quote and it was for the same number he gave last year. Selectman Holden stated that it reflects a decrease of approximately $2,000 from 2 or 3 years ago. Motion carries; 3/0. Purchase Order ~ Hodgdon & Son
Mr. Lemire presented the board with a purchase order for Hodgdon & Son for fall grading of gravel roads, in the amount of $3,000. **Motion** Selectman Dill motioned to approve the purchase order for Hodgdon & Son, in the amount of $3,000. Seconded by Selectman Bryer. Selectman Dill said this is for grading on the gravel roads and getting everything filled in before winter. Motion carries; 3/0. Purchase Order ~ Lee Harris Electrical
Mr. Lemire presented the board with a purchase order for Lee Harris Electrical in the amount of $17,100, to be taken out of the facilities expendable trust for installation and provision of generators for the Narrows and Ridge fire stations. **Motion** Selectman Dill motioned to approve the purchase order for Lee Harris Electrical in the amount of $17,100. Seconded by Selectman Bryer. Selectman Holden asked Mr. Bailey if he could speak on this issue. Selectman Holden stated that this was a fairly expensive invoice. Mr. Bailey said they received four prices. Mr. Bailey stated we put out a request every year for people who are interested in bidding on projects. We received two bids, one from O’Bee’s Electric and one from Lee Harris Electrical for each fire station. Lee Harris Electrical submitted the lowest bid. Mr. Bailey stated that Lee Harris electrical is who installed the generator for at town hall. Discussion continued regarding the kinds of generators, various sizes and how the specific size was determined. Further discussion was held regarding the tanks and fuel consumption, and the ownership of the tanks. **Motion** Selectman Holden made a motion to approve the purchase order for Lee Harris Electrical in the amount of $17,100, for two generators, with the understanding that the two 500 gallon tanks, above ground, be purchased by the town, to power the generators. Seconded by Selectman Dill. Selectman Bryer asked how much additional cost for the tanks. Selectman Holden said approximately $4,400 for two. Discussion continued regarding costs of propane, suppliers, and the project as a whole. Selectman Holden withdrew the motion. **Motion** Selectman Dill made a motion to accept the amount of $17,100, to purchase two generators, providing we buy a new tank for the ridge fire station, and we continue to use the existing tank at the narrows until there is funding to purchase a tank next year. Seconded by Selectman Holden. Motion carries 3/0. Miscellaneous Reports
Fuel Prices
Mr. Lemire stated that he has received a bid from Irving for fuel and propane. The price for #2 fuel is $3.286/gal. and the price for propane is $2.239/gal. He stated that these are the best prices he has seen so far. He explained that these prices are only good until October 12th at 10:00 a.m. Mr. Lemire asked if he could have the authority to sign the agreement fax when it is received tomorrow morning. Discussion ensued regarding the price of fuel. The board gave Town Administrator Lemire the authority to execute the document. PSNH Relocation
Mr. Lemire said we have a PSNH request to relocate a pole. Signatures are required from the board. He explained the pole appeared to be on Lake Shore Drive, but it was not easily determined by the form itself. Town Administrator Lemire will check with Ms. Pease and get back to the board. 2012 Holiday Policy
Mr. Lemire said the next item was the Holiday list for 2012. Selectman Dill asked for this to be tabled to the next meeting. Medical Resource Hospital Application
Mr. Lemire said the next item was the Medical Resource Hospital Application. Mr. Lemire said in speaking with Capitan Madison, this is a document that is signed biannually that allows the Fire Department ambulance service to use Concord Hospital as its resource hospital. This is standard protocol for ambulance services. **Motion** Selectman Dill made a motion to accept this document and for Selectman Holden to sign as chair. Seconded by Selectman Bryer. Motion carries 3/0 Reports
Town Administrator’s Report
Mr. Lemire noted the Fire Chief is present at the behest of Selectman Bryer. Mr. Lemire states that they are attempting to fill the fire fighter position and it is hope to have a generic discussion about the level of EMS training for the candidate. Selectman Bryer said it is a public discussion. Mr. Lemire stated we advertised for the position for Fire Fighter EMT/Paramedic. Mr. Lemire stated overall 20 applications were received and there were minimum qualifications. He added that no paramedics applied and there are only 6 EMT Intermediates that applied. Mr. Lemire stated that it has been suggested re-advertising for the position and to get a paramedic. Discussion ensued as to the use and cost of paramedic intercepts. Selectman Bryer expressed his concern with not hiring a paramedic would cause the town to incur increased costs for the intercepts. Mr. Lemire stated that the Chief and he spoke briefly about the intercepts as well as the possibility of solving this issue by offering to train one of our own fire fighters as a paramedic. Chief Ashford indicated that would be possible in the future. He stated we need to fill the Fire Fighter/EMT position immediately because there have been problems filling vacant shifts week after week. Mr. Lemire stated we could work towards a solution if the board agrees. Discussion continued and Mr. Lemire summarized the discussion by stating that he wanted the boards’ concurrence to move forward. Update on Road Work
Mr. Lemire stated the graveling and grading, has been completed on Blake’s Hill Road and Winding Hill Road. Mr. Lemire visited the site and said they did a great job. Mr. Lemire stated that final paving of Pender Road and Knowles Way was completed Monday, October 10, 2011. Mr. Lemire said the gravel back work and the final work on the driveways will be done by the end of this week. Selectman Dill stated that he attended a meeting along with Ms. Planchet regarding Pender Road and Knowles Way and originally the town was not going to accept both roads. There was a discussion of how one road was going to be plowed and not the other. There were some assurances from the contractor that if they extend construction, the town will get road bonds to cover the town. Selectman Dill stated that one of his concerns has been that if they were accepted as town roads, then private construction equipment is being driven over town roads. He added that the contractor will bond with the town to cover damages that were done. National Resource Recovery Association
Mr. Lemire stated that he has received the first check from NRRA for scrap metal, which we have never received before. The amount was $1,800 for two pulls, within a two week period. Selectman Holden stated that we were not being paid previously for scrap metal. Mr. Lemire said no we were not. Mr. Lemire said that the $1,800 includes the cost of hauling it and the rental, and we are still making $1,800 on just two pulls. Discussion ensued on buying our own containers.
Tax Rate Setting/DRA
Mr. Lemire stated that he has spoken with Ms. Sams at the DRA, regarding scheduling a date to set the tax rate. He explained that all forms have been filed; the only thing pending is approval from the DOE for the school and the water district items. Mr. Lemire stated that he told Ms. Sams the tax bills needed to be out by November 1st.
Individual Selectman’s Reports
Selectman Dill stated that the paving on Blake’s Hill Rd. went very well and Wolcott did a quality job. In addition, he stated that the road agent did a very good job coming in under budget. Selectman Holden stated that at Northwood Beach, the stone wall has been started. He asked for an update on the Mary Waldron Beach and Northwood Beach as far as the stone removal. Mr. Lemire stated that the permits for both beaches will be in time for the October draw-down. Selectman Holden asked if they were going to hire someone. Mr. Lemire stated that he would look into that, as he was not sure how the board would like to proceed. Citizen’s Forum
Mr. Laliotis asked about the status of the roads of Pender Road and Knowles Way, and was told that they should be completed by the end of the week. Non-Public Session
7:47 p.m. Selectman Holden made a motion, seconded by Selectman Bryer to go into non-public session under RSA 91-A:3,II(c).
Roll Call Vote:
Selectman Bryer – yes
Selectman Dill – yes
Selectman Holden – yes Motion carries: 3/0 8:20 p.m. Selectman Holden made a motion, seconded by Selectman Dill to come out of non-public session. Motion carries: 3/0
**Motion** Selectman Bryer made a motion, seconded by Selectman Dill to seal the minutes of the non-public session. Motion carries: 3/0 **Motion** Selectman Bryer made a motion, seconded by Selectman Dill not to sign the MEMORANDUM OF AGREEMENT for sidewalks for the Family Dollar project. Mr. Berry stated that this is a general planning comment because you are making a decision that forces the applicant to go back to the planning board to ask for the removal of something from the plan. Selectman Dill stated the selectman hopes he will go back to DOT and tell them that the Northwood Board of Selectmen does not agree with the memorandum of understanding at this time. Mr. Berry replied that the town is putting applicants in a position where a set of regulations requires one thing and the Selectmen another. Mr. Berry stated that he recognizes this could be a potential issue from a planning stand point in the future. Discussion continued relative to the town’s sidewalk regulations. Motion carries: 3/0. **Motion** Selectman Dill made a motion to release the deed from Map 222, Lot 33:7, seconded by Selectman Bryer. Motion carries: 3/0 Adjournment
**Motion** Selectman Holden made a motion to adjourn. Seconded by Selectman Bryer. Motion carries: 3/0 at 8:25 p.m. Respectfully submitted,
Diane L. Young
Municipal Secretary
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