Northwood Town Facilities and Athletic Fields Committees
Special Joint Meeting Minutes – August 18, 2010
Community Hall – 7:00 p.m.

Call to Order:  Co-Chairmen Robert Bailey and Steve Bailey called the meeting to order at 7:00 p.m.

Roll Call:  Present were Robert Bailey, Steve Bailey, Robert Holden, Russ Eldridge, Scott Vaughn.  Absent were: Marion Knox, Charlie Comtois, and a Library Trustee.  Fred Bassett was absent, but was contacted and voted by absentee ballot.

New Business:  The purpose of this special meeting was to receive and discuss the bids received for the stump work at the new fields, and to make the committee’s recommendations to the Selectmen for their decision at their August 24th meeting.

The list of contractors and their bids was read.  There were four bids received from five potential bidders.  The bids received are:

 1.  M.D. Tasker (Lance Benson) – bid to specs  $ 32,000.

 2.  D. L. Docko & Son – bid to specs    $ 72,500.

 3.  Hodgdon & Son, Inc. – included stump grinding  $94,380.

 4.  JASand Inc. – bid to specs     $208,800.13

The committee discussed the bids.  Hodgdon had included grinding the stumps.  Pros and cons of this were discussed, vs. burying the stumps.  Robert Holden wants to get more than one price for grinding,  Robert Bailey talked about pros and cons and what they did at Coe-Brown.  The committee decided we ought to grind the stumps. 

The committee then voted on the bids.  It was voted by motion of Scott Vaughn, seconded by Russ Eldridge, to accept the bid of $32,000 from MD Tasker, Lance Benson.  The entire committee voted in the affirmative.

Discussion on the timber cutting on the lower section was held, and Steve reported, hopefully, the cutting would be done next week.  He stated it needs to be clear cut at edge of fields and then remainder of the lot will be thinned.

Steve asked where the monies go from cutting timber on the Lucas Pond School lots.  Perhaps a lot of that could go to the athletic fields project.

Some general discussion ensued over the next step of Phase II, ledge blasting, etc., monies left in account, where more will come from, etc.

Steve reported that Marion will type the minutes of this meeting, and will also do a letter to the Board of Selectmen providing the committee’s bidder recommendation, and also their recommendation of grinding the stumps.
 
Other Business:  None

Adjournment:  Meeting was adjourned at 8:00 p.m. on motion made by Russ Eldridge, seconded by Scott Vaughn.

Sincerely yours,

Steve Bailey and Marion J. Knox