Northwood Town Facilities Committee
Minutes of August 4, 2010 Meeting
Community Hall – 7:00 p.m.

Call to Order:  Chairman Steve Bailey called the meeting to order at 7:09 p.m.

Roll Call:  The following members present:  Steve Bailey, Pat Bondelevitch, Library Trustee representative, Scott Vaughn, Marion Knox and Fred Bassett.  Absent were:  Charles Comtois, Russ Eldridge and Selectman Robert Holden.

Approval of the minutes of July 7, 2010:  Motion by Scott Vaughn, seconded by Fred Bassett to accept the minutes as presented.  Motion carried and minutes put on file.

Old Business: 

Woodman Park:  Steve Bailey briefly explained that the intent is to address the erosion problem first, and then to discuss additional improvements to this area located on Lucas Pond.  He stated it is the decision of David Stack and the Board of Selectmen that Jim Wilson and his department will do the project.  Jim cannot do the catch basin, and he may hire this work out to John Schlang.  The Facilities Committee is to advise how the work involving the catch basis replacement and the steps that lead to the water is accomplished.  If possible the materials that are there will be used, or rip rap can also be used.  Jim has spoken to Wolcott regarding the grinding of the roadway, and the Conservation Commission, Selectmen and David Stack recommend not paving the roadway, use gravel for base for possible future improvement.  Steve stated they believe this will handle the water problem.  Steve stated now that Jim has put all the Blake’s Hill culverts in and that road will be paved within the next two weeks, Jim will have time to do this erosion work.  Steve asked committee members to meet with Jim some day next week  at Woodman Park to go over the planned work – Wednesday at 7:30 a.m. was selected.  Both Scott and Fred plan to be there.  Marion asked if this work will stay within the $10,800 budget, and Steve stated it will without the hiring of a project engineer.  The cost quoted by Ben of Underwood  for a project engineer was $13,000.

Library Painting:  The committee reviewed the bid information provided which stated the Selectmen awarded the project to the low bidder (Painting Excellence – Ray Gherlone of Center Strafford) for $850.  Pat took the information and will inform Librarian Donna Bunker. 

Community Hall Storm Windows:  The bid of Energy Improvements, Inc. of Concord was accepted:  $3610.00 for 19 windows installed.

New Business:

Police Department air conditioner:  Marion provided a copy of the emails between Chief Drolet and David Stack relative the need to replace the 12,000 BTU air conditioner that cannot be repaired.    Steve received a call from David Stack, asking whether this could be covered under the Facilities budget, or would it come from the Police Department budget.  Steve informed him that it could come from the $5000 raised for the repairs of the concrete walk and parking area at the Police Station.  This would result in a reduced amount of money to make those repairs.  Motion by Scott Vaughn to pay for the air conditioner out of the budgeted $5000. If we have extra money left at the end of the year, we will raise the budgeted amount up again.  Motion seconded by Fred Bassett, and approved by the committee.

Playground Plans and Signs:  Scott Vaughn briefed the committee on the signs for the athletic fields, and provided color copies of the proposed signs, one for the entrance and one with the rules and regulations.  He stated they are corrugated aluminum and the cost of the two signs is approximately $1328. Scott stated the playground plans are in the planning stage, the group is getting numbers and the area has been staked out.  Marion asked if many attended the recent meeting, and Scott stated there were 15 people there.  Some donations have been received, a realtor has offered 1% of a sale to the project, and the group is working on seeking donations from several companies.
Scott mentioned that he will need posts for the signs, and also needs a way to anchor the benches so they can be moved for mowing etc.  He is working on this situation. Steve asked about the safety zone signs, and Scott stated he asked Kathy to order them.  It appears that she needed to know how many to order, and Steve stated they come in a roll of 300, and they should be placed 50 feet apart.  Scott will check on this issue.

Other Business:

Athletic Fields: 

Parking Lot:  Steve informed the committee that the parking lot is done, and where the mulch is was to be gravel, and people might park on it.  He and David Stack reviewed the area.  Scott asked about the placement of the storage unit.  He would have liked it in back of the parking lot near the big rock.  Steve stated Docko moved it to make more parking area.  Scott stated it looks good and it is level, but he is not pleased with the location.  Steve asked him to speak to Docko about it.
Timber cut: Steve reported that the rest of the timber cut, the thinning out of the trees down back needs to be done as soon as possible, and is scheduled for either this week or next.  The question was asked, what are the receipts from the sale of the timber so far, and Steve stated $9,060 has been received, but that is not the final figure as the sale made in Canada is not recorded yet.  Marion stated she will redo all of the expenses and receipts for years 2009 and 2010 and will report back at the next meeting.

Stump Removal:  Steve stated that the Athletic Fields Committee, the Selectmen and the Recreation Committee have let three contractors suggest how they would perform the work of removing the stumps.  Two of them want a list of the work, the committee asked for price, listing and that we come to the determination of whether to grind or bury the stumps.  Discussion on bringing the grade up too high, or is there enough land.  There is enough land beyond the first stone wall.  Cost of grinding would be very expensive.  Marion stated we do not have much money left to complete the rest of the fields, and pay for the removal/burying of the stumps.  Scott Vaughn motioned to bury the stumps and Marion seconded the motion.  The motion passed unanimously.

Town Hall Generator:  Fred asked if the generator is installed and ready to work.  Steve said the Selectmen are arguing about whether the propane tank should be buried or left exposed in the trees beside the building.  He said one is for burying, one against, and one undecided.  He stated the stairway has been moved to accommodate the generator.  If we own the tank we can change suppliers easily without having to change the tank.  Once the tank is buried we own it.  Steve asked for the committee’s comments.  Scott Vaughn asked about the expense of burying the tank and Steve said there is still a depression in the ground where the gasoline tank once was buried, and the new tank can be placed there.  Questions about making the area look decent and the need for special safety signs were asked.  Steve felt those questions will be answered during the Selectmen’s further discussion on this matter.  Motion by Scott Vaughn to recommend to the Selectmen that the tank be buried, seconded by Fred Bassett, and voted unanimously by the committee. Marion to send a memo to David Stack with the committee’s recommendation.

Bryant Library:  Fred asked if the chimney work is still planned, and Steve said yes. 
Community Hall:  Fred asked about the insulation project.  Steve stated that is to be bid separately – it had been included with the storm windows, and was separated out by the Selectmen.
Northwood Lake Gate:  Fred stated he understands that the money is there for the gate, but we are waiting for the rocks for the wall before the gate is put in.  Steve stated the gate hinges on the wall, and some of the rocks for the wall will come from the athletic fields.

There was no other business to come before this meeting.

Next Meeting Date:  September 1, 2010

Adjournment:  Motion by Scott Vaughn, seconded by Fred Bassett to adjourn at 8:20 p.m.

Respectfully submitted,

Marion J. Knox
Member/Secretary