The Town of Northwood, New Hampshire - Board of Selectmen Minutes 02/10/09

Town Administrator’s Report
Wetlands Permit - Lucas Pond
Mr. Martel presented the board with copies of the wetlands permit application for the Lucas Pond project. **Motion** Mr. Bryer motioned to allow the chair to sign the wetlands permit application to begin the permitting process for the boat launch at Lucas Pond. Mr. Curley seconded the motion. Motion passed; 2/0.

Appointment
Health Officer - Trash
Mr. Arsenault explained that there is a property in town that appears to be in the process of foreclosure and the owner, at this time, is unknown. He stated that there is an excessive amount of trash on the site and there is a problem with animals. He stated that per RSA he ordered a dumpster to be placed on the property, the trash has been cleaned up, and the dumpster has been removed. He added that he will be billing the bank and a lien will be placed on this property. Mr. Bryer stated that if it is a foreclosure, the bank is responsible for maintaining the property. Mr. Curley stated that this was the best way to address the situation and thanked Mr. Arsenault for addressing the matter.

Appointment
6:15 p.m. Police Department
Non-Public Session
6:15 p.m. **Motion** Mr. Bryer made a motion, seconded by Mr. Curley, to go into a non-public session under RSA 91-A:3II(c).
Roll Call Vote:
Selectman Bryer – yes
Selectman Curley – yes
Motion passed unanimously; 2/0.
Alden Dill arrived at 6:15 p.m.
**Motion** Mr. Dill made a motion, seconded by Mr. Bryer, to come out of non-public session at 7:55 p.m. Motion passed unanimously; 3/0.

**Motion** Mr. Dill made a motion, seconded by Mr. Bryer, to seal the minutes of the non-public session. Motion passed unanimously; 3/0.

Town Administrator’s Report (Continued)
Stimulus
Mr. Martel stated that he contacted Senator Gregg’s office regarding the stimulus package. He explained that there is an extensive amount of work that can be done and the deadline is fast approaching.

Mr. Dill suggested that the Bennett Bridge Beach, which a plan has been created for, and Gulf Road access might be projects that could be considered. He also suggested speaking to Marion Knox relative to these two items. Mr. Bryer mentioned a fire station. Mr. Dill noted that the police department has noted deficiencies that could also be included.

Public Service Information Luncheon
Mr. Martel stated that Public Service will be holding their bi- annual informational luncheon for local officials. Topics to be addressed include revenue, renewable energy, etc. Various dates and locations were provided.

Certificate of Completion from Community Development Finance Authority
Mr. Martel stated that he has received a certificate of completion for the emergency septic replacement at the Tower View Mobile Home Park.

Conflict of Interest Letters for Auditors
**Motion** Mr. Dill motioned for the chair to sign the letters for the auditors. Mr. Bryer seconded the motion. Motion passed; 3/0.

Coe-Woods
Mr. Martel stated that the final figures for Coe-Woods have been determined, under $500. per lot. A letter has been sent to town counsel for review.

Consent Calendar
Bryant Library Chimney Bid
Mr. Martel stated that he is not sure as to the bidding process of this issue. He explained that town hall usually handles the process. He stated that only one bid was received. Mr. Dill stated that he believes that the facilities committee did the bid process for this project. Mr. Bryer stated that the facilities committee is to provide recommendations; there is no authority to solicit bids. Mr. Dill suggested that the bids be advertised. Mr. Curley and Mr. Bryer agreed. Mr. Martel stated that he will contact the facilities committee regarding the bidding process and added that the town’s last three major projects went out to bid

Junk Dealer’s Permits
Mr. Martel presented the board with three junk dealer’s permits as follows:
 Junk Dealer’s License (John C. Snedeker Jr.)
 Junk Dealer’s License (Harding Metals, Inc.)
 Junk Dealer’s License (K&E Transfer Enterprises, LLC)
**Motion** Mr. Dill motioned to approve the Junk Dealer’s Permits for John C. Snedeker Jr., Harding Metals, Inc., and K&E Transfer Enterprises, LLC. Mr. Bryer seconded the motion. Mr. Bryer asked if these are new or existing businesses. The locations were reviewed and it was determined that these are existing businesses and have been in operation for years. The motion passed; 3/0. All permits were signed by the board.

Purchase Orders
Mr. Martel presented the board with the following purchase orders:
 Chatter Brook Farm - $2,730.
 DeCato Sand - $5,000.
 Rochester Truck - $4,032.93
 Seacoast Business Machines - $576.
**Motion** Mr. Bryer motioned to approve the purchases orders as listed. Mr. Dill seconded the motion. The motion passed; 3/0. Mr. Dill noted that there has been an extensive amount of money being put into the state truck and he recommended the board consider replacing this truck in the next budget season. Mr. Dill stated that he feels that the town really needs two full-size trucks to plow the town. All purchase orders were signed by the board.

Purchase Order - Wells Fargo Finance
**Motion** Mr. Bryer motioned to approve the purchase order for Wells Fargo Finance, in the amount of $1,432. Mr. Dill seconded the motion. Mr. Martel explained that this is the yearly rental cost for the copier for the town clerk/tax collector and recreation department. The motion passed; 3/0.

Purchase Order for Lamprey Regional
Mr. Martel requested the board table this item until he can review the figures provided and obtain additional information. He added that a final budget has not been submitted to date. **Motion** Mr. Dill motioned to table the purchase order for Lamprey Regional. Mr. Bryer seconded the motion. The motion passed; 3/0.

Purchase Order for Interware Development Co., Inc.
Mr. Martel stated that this is the software for the town clerk/tax collector. **Motion** Mr. Dill motioned to approve the purchase order for Interware Development Co., Inc., in the amount of $4,720.60. Mr. Bryer seconded the motion. Mr. Bryer asked if this is the yearly cost. Mr. Martel replied yes. Mr. Dill reviewed the itemized list provided. The motion passed; 3/0.

Purchase Order for Avitar Associates of New England, Inc.
**Motion** Mr. Bryer motioned, seconded by Mr. Dill, to approve the purchase order for Avitar Associates of New England, Inc., in the amount of $2,656. Mr. Curley asked if this is the yearly cost. Mr. Martel replied yes. The motion passed; 3/0.

Purchase Order for Bob Hutch Septic
Mr. Martel stated that this is for plowing services. **Motion** Mr. Dill motioned, seconded by Mr. Bryer, to approve the purchase order for Bob Hutch Septic, in the amount of $5,000. The motion passed; 3/0.

Abatement - Witham, Map 222; Lot 33; Sublot 12
Mr. Martel presented the board with an abatement for Witham, Map 222; Lot 33; Sublot 12.
After review, **Motion** Mr. Curley motioned, seconded by Mr. Bryer, to approve the abatement for Map 222; Lot 33; Sublot 12. The motion passed; 3/0.

Veterans Exemption - Young, Map 109, Lot 26; Sublot 11
Mr. Martel presented the board with a veteran’s exemption for Young, Map 109; Lot 26; Sublot 11. After review, Mr. Dill stated that the exemption has been recommended by the town’s assessor. **Motion** Mr. Dill motioned, seconded by Mr. Curley, to approve the exemption for Young, Map 109; Lot 26; Sublot 11. The motion passed; 3/0.

Veterans Exemption - Borman, Map 210, Lot 83
Mr. Martel presented the board with a veteran’s exemption for Borman, Map 210; Lot 83. He noted that the exemption has been recommended by the town’s assessor. **Motion** Mr. Bryer motioned, seconded by Mr. Curley, to approve the exemption for Borman, Map 210; Lot 83. The motion passed; 3/0. Additional discussion was held and the motion and second were rescinded due to the fact that it was determined that the 18 month time frame requirement to serve had not been met. **Motion** Mr. Bryer motioned, seconded by Mr. Curley, to table the exemption for Borman, Map 210; Lot 83, until further information can be obtained. The motion passed; 3/0.

Dental Coverage and Rates; Life Coverage and Rates
The information was reviewed for coverage rates for dental and life insurance. Mr. Dill stated that the increase is 3.7% for dental and the life insurance did not increase.

Oath of Office
Jessica Matson - Recreation Committee
**Motion** Mr. Dill motioned, seconded by Mr. Curley, to appoint Jessica Matson as a member of the recreation committee for a three year term. The oath of office was signed by the board.

Payroll Manifest #4
Payroll Manifest in the amount of $41,368.98. **Motion** Mr. Bryer motioned to approve the payroll manifest in the amount of $41,368.98. Seconded by Mr. Dill. Motion passed unanimously; 3/0. The manifest was signed by the board.

The consent calendar was signed by the board.

Selectmen’s Comments
Mr. Curley stated that for the past four years he has served on the Lakes Region Public Access Television Committee (LRPATV) and has attended monthly meetings. Recently he has not been able to attend some of the meetings due to other conflicts. He explained that the cable advisory committee has a new member who would like to be an alternate member to the LRPATV to cover when he is unable to attend. **Motion** Mr. Curley motioned, seconded by Mr. Bryer, to appoint Renee Camille as an alternate member of the LRPATV committee. Motion passed unanimously; 3/0.

Mr. Dill asked if there is any way to put pressure on the existing companies to have more broadband service in town. Mr. Curley stated that there is a franchise contract and Fairpoint has service to everyone in town. Mr. Bryer suggested that a letter be written to Fairpoint requesting additional coverage for Northwood. **Motion** Mr. Bryer motioned, seconded by Mr. Dill, to send a letter to Fairpoint asking for additional town coverage and what the time table is. Motion passed unanimously; 3/0.

Adjournment
**Motion** Mr. Bryer motioned to adjourn, seconded by Mr. Dill. The motion passed unanimously; 3/0.

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary

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