Budget Committee

Minutes

January 10,2009

Official as of February 7, 2009

Chairman Daniel McNally calls the public session to order at 9:05 a.m.

PRESENT: Chairman Daniel McNally, Vice-Chairman Robert Holden, Selectmen Representative Alden Dill, School Board Representative Colleen Pingree, Robert Bailey, Nona Holmes, Kate McNally, Lucy Edwards, Babette Morrill, Ken Rick, Kevin Ash, Board Administrator Linda Smith, and Board Secretary Lisa Fellows-Weaver. John Jacobsmeyer arrives at 10:55 a.m.

ABSENT: Herb Johnson - excused, Shelley Bobowski, and Ken Witham. 

PUBLIC PRESENT: Ginger Dole, Jim Vaillancourt, Betsy Chadwick, Bunny Behm, Jim Hadley, Library Trustee Norma Heroux, Librarian Donna Bunker, Fire Chief George Ashford, Police Chief Glen Drolet, and Police Commissioner Rich Cummings.
  
TOWN REPRESENTATIVES PRESENT:
Selectman Ken Curley, Selectman Scott Bryer, and Town Administrator Paul Martel.

TOWN PUBLIC HEARING:
Mr. Holden, vice chairman, has developed a budget plan that he would like to distribute. He explains what he has included and feels that the town’s budget could be proposed to be a level funded budget. He states that the budget he has provided is $56,000. over last year’s appropriated budget and the budget to be presented today is an increase of $166,000.

Mr. McNally approves the distribution of the document.

Alden Dill provides an overview of the proposed town operating budget.

Mr. Dill explains that there is now a revised proposed budget with a net difference of $68,701. He states that the difference in the revised document is in the heating lines based on the current contract ending in June 2009. Mr. Dill adds that the department decided to break down specific lines per department relative to cell phones, fuel, and electricity; therefore, the general government building line is now less. Mr. Dill states that salary lines will be slightly less due to the change in the number of pay periods this year.

General discussions are held regarding the following departments:

Page: 1: Dept. 41301~Selectmen
Mr. Dill states that this department is increasing by $1,000. The increase is a $500. stipend increase for the selectmen other than the chair. Ms. Behm notes that social security and Medicare have not changed per this increase. Mr. Dill states that they will correct this. 

Page: 1: Dept. 41302~Town Administrator
Mr. Dill states that this line shows an increase of $31,414. He explains the current town administrator is, unfortunately, scheduled to leave after town meeting. The increase includes salary and benefits budgeted for a full time position.  

Page: 1: Dept. 41303~Moderator
Mr. Dill states that there will be fewer elections this year so the department request has decreased.

Pages: 1-2: Dept. 41309~Executive Office
Mr. Dill states that the board decided to not fund the salary for an administrative assistant. He states that this is currently an unfilled position and the board feels that current staffing is sufficient.    

Page: 2: Dept. 41402~Voter Registration and Dept. 41403~Elections
Mr. Dill states that these two departments are less due to fewer elections.

Pages: 2-3: Dept. 41501~Finance Administration
Mr. Dill states that there is an increase of $6,200.due to the fact that the position became a full time position after town meeting in March. This year it is funded for a full year at full time so there is an additional three months of wages and benefits. 

Page: 3: Dept. 41502~Audit Services
Mr. Dill states that this is a contracted amount.

Page: 3: Dept. 41503~Assessing Admin
Mr. Dill states that this is a contract and the increase is $3,700. 

Page: 3: Dept. 41504~Tax Collector/Town Clerk:
Mr. Dill states that the phone and electric were split up and allocated to the departments.

Ginger Dole asks what is included in the contracted services, line 41504/390 and notes that there is an increase of $5,000. Mr. Dill states that there are some state fees and Mr. Martel notes that the photocopier is also allocated in this line. Additional information will be obtained.

Pages: 3-4: Dept. 41505~Treasurer
Mr. Dill notes that the increase is due to travel, supplies, and training.

Page: 4: Dept. 41509~Budget Admin.
Mr. Dill states that this department shows a decrease of $200. in the postage line. 

Page: 4: Dept. 41510~Trustees of the Trust Fund
Mr. Dill states that this is level funded.

Page: 4: Dept. 41531~Legal Operations Services
Mr. Dill states that there is a decrease in this section of $5,000.

Page: 4: Dept. 41533~Claims, Judgments, Settlements
Mr. Dill states that there will be a decrease in this section of $10,000. He notes that a long-standing matter has been settled.

Page: 4: Dept. 41552~Personnel Administration
Mr. Dill states that there is a decrease of $1,400. in this section. This is based on workers compensation and not having an additional pay period this year.

Pages: 4-5: Dept. 41911~Planning & Development
Mr. Dill states that this department has a decrease overall of $13,000. This would be reflected in contracted services as well as legal, and postage.

Page: 5: Dept. 41913~Zoning Board of Adjustments
Mr. Dill explains that this department has level funded their budget this year. 

Page: 5: Dept. 41940~Community Hall
Mr. Dill explains that this is a new line in the budget and has been split out of the general government buildings, GGB.

Jim Vaillancourt requests a breakdown of heat and electric figures, how much was spent, and how it will be shown. Mr. Martel replies that he will get this from the finance administrator for next week.

Page: 5: Dept. 41941~Town Parade Buildings
Mr. Dill explains that this department includes the town hall and the garage out back. He states that this is where the savings will be seen because this is where the utilities are being removed from. 

Ms. Dole refers to line 41941/880-Grounds Care and asks why there is an increase proposed. Mr. Dill states that this was done by a bid process last year and will be done this way again and they are not sure as to the figures that will come in. He adds that there will be additional facilities added to the contract as well.

Pages: 5-6: Dept. 41951~Cemeteries
Mr. Dill states that this department is level funded. 

Page: 6: Dept. 41961~Insurance
Mr. Dill notes that there will be a slight increase of $1,000.

Page: 6: Dept. 41974~Facility/Highway Committee
Mr. Dill states that the $600. increase is for a stipend for the secretary of these two committees. 

Page: 6: Dept. 42111~Police Commission
Mr. Dill states that this department is level funded. 

Pages: 6-7: Dept. 42112~Police Department
Mr. Dill states that the health and dental have increased. He states that the utilities have been allocated to this department, which is an increase of $10,000.

Mr. Vaillancourt refers to line 42112/110-Salary Chief and asks why the salary has decreased. Mr. Dill explains that the new chief is at a lower rate of pay.

Page: 7-8: Dept. 42211~Fire Department
Mr. Dill states that the increase in this department is again related to the distribution of heat, electricity, and cell phones. He adds that there is also an increase in uniform costs.

Page: 8: Dept. 42217~Medical Services
Mr. Dill states that this section is level funded.  

Page: 8-9: Dept. 42401~Building/Code Enforcement
Mr. Dill explains that the building department is not as busy now and has reduced their hours.

Page: 9: Dept. 42901~Emergency Management
Mr. Dill states that the department is level funded. 

Page: 9: Dept. 43111~Highway Administration
Mr. Dill explains that if the entire highway department lines are combined, the department is level funded, including from the administration through the snow and ice section. Mr. Dill states that Dept. 43111~Highway Administration shows an increase of $30,000. This is due to the separation of utilities and there is also an increase in fuel.

Page: 10: Dept. 43121~Paving & Reconstruction
Mr. Dill states that there is a decrease of $88,000. He explains that usually the town plans to redo one road in town each year. The plan is to complete the paving on Old Turnpike Rd. and to prep Blake’s Hill Rd. He adds that there has been an increase in the cost of asphalt this year.

Page: 10: Dept. 43122~Highway Cleaning and Maintenance
Mr. Dill states that the increase of $9,500. is relative to the proposed prep work.

Page: 10: Dept. 43125~Snow and Ice Control
Mr. Dill states that the increase of $47,000. is due to increases in contracted services for plowing services. He notes that last year was a significant snow fall year.

Mr. Vaillancourt refers to lines 43121/680-Gravel and 681-Asphalt. He asks for an explanation of supplies and also about the town’s five-year plan. Mr. Wilson, road agent and highway laborer, explains that the supplies are for the prep work; paving is the finished coat.

Mr. Dill states the prep work will be done per the five-year plan and at this time the town is on schedule per the plan. He adds that the highway committee feels that by prepping the roads this year the schedule will not be too far behind, the prep work would be done, and then the town would be only one year behind. Mr. Dill states that Old Turnpike Rd. was done last year based on the infrastructure plan. Next year the plan is to work on Bennett’s Bridge Rd. which is part of the Mother’s Day storm. 

Mr. Vaillancourt asks that with the funding proposed the town will remain on the roads plan. Mr. Bailey explains that the five-year plan is what the town plans to do and last year the problem was the cost of hot top as it was very high. The town agreed to wait to complete the work on Old Turnpike Rd. and this actually has set the schedule behind. Mr. Bailey adds that they will try and catch up.

Page: 10: Dept. 43163~Street Lighting
Mr. Dill states that the department shows a decrease of $375. 

Page: 10-11: Dept. 43211~Sanitation Administration
Mr. Dill explains that the department is level funded. He states that the utilities are broken down in this department as well. He adds that there are some ongoing problems with commodities cost; however, are still planning to level fund the department.

Ms. Dole asks why the town is not receiving revenue for cardboard. Mr. Dill explains that the revenues for cardboard have plummeted. Mr. Vaillancourt states that the town is paying to dispose of these items that had been recycled and paid for.

Page: 11: Dept. 43242~Solid Waste Trans Costs
Mr. Dill states that the updated numbers should be in this week and the budget will be updated accordingly.

Page: 11: Dept. 44111~Health Department
Mr. Dill states that there is a slight decrease in this department. Mr. Martel notes that line 391/Environmental Health is reduced as well as line 830/Travel as the health officer is using the old cruiser. 

Page: 12: Dept. 44141~Animal Control (ACO)
Mr. Dill states that there is a slight increase mostly in the fuel line. Ms. Dole asks if the ACO is still split with Deerfield. Mr. Dill states that the ACO is the same person and works for Northwood, part-time. Mr. Dill explains how to contact the ACO.

Betsy Chadwick asks how many hours per week the ACO works. Mr. Martel replies that the hours vary. Mr. Dill states that there is a report provided each pay period based on what has been done. He adds that he will provide an average hourly spreadsheet for the next work session.

Page: 12: Dept. 44151~Health Agencies-Children
Mr. Dill states that there is an increase in this department based on various requests per agencies.

Mr. Vaillancourt asks what is A Safe Place, line 851. Mr. Dill explains that this agency is a domestic violence agency. He states that these agencies must request a donation yearly from the town, which is why the line was reduced to $0. Mr. Martel adds that no request was received this year. Chief Drolet further explains that this service is available regardless of funding.

Page: 12-13: Dept. 44411~Welfare Administration
Mr. Dill notes that this department has increased by $16,000. He explains that
welfare has been busy this year and will continue to be next year. Ms. Dole states that there is a large increase in the number of hours. Mr. Dill states that there is a new director and the increase in case load has demanded the increase of hours.

Page: 13: Dept. 44451~Medical Payments-Welfare
Mr. Dill states that there is a slight increase in this department based on the department request.

Page: 13: Dept. 44452~Welfare Vendors Payments
Mr. Dill states that there is an increase in the services provided for this department.

Page: 13: Dept. 45201~Parks and Recreation
Mr. Dill explains that there is an increase in line 121/Beach Coordinator, which is due to an increase in hours and at a higher rate of pay than past years. He adds that this position worked out very well this past year. 

Page: 13-14: Dept. 45501~Library
Mr. Dill states that the increase in this department is due to the utilities being divided up. He adds that there is also an increase in the cost of books and periodicals.

Page: 14: Dept. 45831~Patriotic Purposes
Mr. Dill notes that there is a decrease in this section based on the department’s request.
 
Page: 14: Dept. 45890~PD Wage Grant Programs
Mr. Dill states that this section is for matching line for grants. He states that there is an increase in this section based on the fact that the police chief is trying to get more grants for the town. 

Page: 14: Dept. 45899~Donations
Mr. Dill states that this is level funded.

Page: 14-15: Dept. 46111~Conservation
Mr. Dill states that the conservation department shows a decrease. He explains that last year the conservation commission put money in the budget to update the forestry plan and this was a one-time item. Also, there were funds in the budget last year for Lucas Pond, shown on line 330/Contracted Services. Ms. Smith explains that a study was done for the erosion problems at Lucas Pond and this was a one-time report.

Page: 15: Dept. 46510~Economic Development
Mr. Dill states that the department is level funded.

Page: 15: Dept. 47231~Interest on T.A.N.
Mr. Dill states that this department is level funded. He adds that the treasurer   was able to keep the town from needing to borrow, although it came close.

Mr. Dill states that the total increase in the budget is $68,701.25. He adds that it may increase due to FICA and social security for personnel.  

Betsy Chadwick asks if the net difference is $68,000. over last year’s adopted budget. Mr. Dill replies yes. Ms. Chadwick states that the handout provided by Mr. Holden shows $56,000. over the expended amount. Mr. Holden explains that he went through each department and looked at the 2008 expended amounts and selected lines that the committee could look to reduce. Ms. Chadwick asks what is being proposed and Mr. Dill replies the document that was just reviewed is the town’s proposed budget. Mr. Holden identifies his sheet as a discussion paper only. Ms. Behm thought that the paper provided by Mr. Holden was an alternative budget that was being proposed and a part of the presentation. Ms. Behm adds that this should have been provided during the committee’s work session. Mr. McNally states that there is only one budget being proposed at the public hearing, the selectmen’s recommended budget. He apologizes for any confusion.

Ms. Dole refers to last year’s adopted vs. actual spent and asks if invoices are still coming in. Mr. Martel states that $140,000. has been encumbered. Ms. Dole states that she does not disagree with any requests within the budget; however, it appears that there is still some room to trim the budget. She would rather not raise taxes in March and then come in at the end of the year with a  surplus.

Betsy Chadwick agrees and states that we should start with a modest increase and look at the warrant articles to be added. She states that she cannot support what has been seen in the past; it adds up to a lot of money. She states that the double-digit increases have been coming for years and it continues to skyrocket.

Donna Bunker, librarian, states that the library held their expenditures and the items asked for are now needed.
 
Mr. Dill adds that the salary increases are a step increase only. The selectmen did not give COLA increases this year. Mr. Dill states that he understands the comments; however, he feels that it is not fiscally responsible for the departments to state that they need to spend their entire budget; otherwise, they will not get the funds the following year. 
 
Jim Vaillancourt states that the difference between this budget and what has been spent is $423,000. There is $140,000 that has been encumbered. This is a difference of $284,000. He notes that some lines need money in them in the case of need, such as legal lines.

Ms. Dole asks what the amount is per dollar on the tax rate. Mr. Bryer states that the per dollar amount is approximately $550,000. 

Warrant Articles
Mr. Bryer explains that the warrant articles are draft and there will be some changes made. Mr. Martel states that some warrant articles do not have accurate figures based on the need for additional information from the departments.

Mr. McNally calls for a recess at 10:00. Session resumes at 10:10.

Mr. Vaillancourt refers to a work sheet he had provided and explains that there is $140,000. worth of bills still to be paid. He has looked at accounts that did not get spent and there is $140,000. in potential places where it could be cut. He suggests that the executive travel line be cut, as he states it is significantly under spent. Chief Drolet explains that the police department’s legal line is a contract for the prosecutor.

Mr. Dill reads the warrant articles as follows:
$10,000. Town Hall Improvement Capital Reserve Fund: No discussion is held.

Cable Expendable Trust Fund: Final figure is not available at this time.

Facility Committee Expendable Trust Fund: Final figure is not available at this time.

$136,950. Fire Department Extended Coverage: Mr. Dill explains that currently Northwood is having a very hard time providing ambulance coverage. Ms. Edwards explains that Northwood has had a contract with Epsom for coverage from midnight to 7 a.m. Epsom is no longer able to provide this service and, therefore, Northwood will not have any coverage during this time. Ms. Edwards states that the fire chief feels that this is the amount necessary to provide this coverage during this time frame. She adds that the cost for Epsom’s service was $9,500. per year and there are no other towns that are willing to contract with Northwood at this time as many towns are struggling  with their budgets. 

Ms. Dole asks if the fire chief has investigated private services or if increasing the payment to the Town of Epsom would be efficient. Mr. Dill replies that the chief has investigated private services. He adds that the call volumes in Northwood and Epsom have increased significantly and the only way that Epsom could cover would be for another ambulance to be added. Mr. Dill states that many volunteers are now working full time as well and the response to calls has diminished.

Mr. Bryer states that there needs to be better services than what there is; the response time needs to be improved.

Jim Hadley asks if the proposed amount is for 12 months. Mr. Dill replies that the amount proposed is only a 9 month figure. Ms. Dole asks what the total figure is for one year. Mr. Bryer states that it would be an additional 25%.

Ms. Dole also states that there is an additional $18,000. to increase the hours of the current full time personnel to 48 hours per week. She asks if there is a breakdown of the hours. Mr. Dill explains that there is a shift coverage where Northwood would cover Epsom for two days and then Epsom would cover Northwood for two days. We still would have all volunteers.

Ms. Chadwick asks what the town has right now. Mr. Bryer states that currently the town has two full-time people. Ms. Chadwick asks what their hours are and Mr. Dill replies during the day. Mr. Bryer states that this schedule began over 10 years ago. Ms. Chadwick states that the warrant article will double the department. Mr. Bryer states that the shifts will be 12 hour shifts and this will allow for coverage during the week. On the weekends the call service would be utilized. He adds that there are part-timers that do work on the weekends for ambulance coverage. Mr. Dill states that there must be two EMT’s on each call.

Betsy Colburn states that this is a big expense, when it is added, and for many years to come.

Norma Heroux would like an analysis of calls/population and the numbers being substantiated. Mr. Bryer explains the increase in population of the town over the past 13 years from 2500-4000. Ms. Heroux states that the request is warranted; however, additional information should be provided.

$10,000. Highway Capital Equipment Reserve Fund: No discussion is held.

Operating Budget: No discussion is held.

$60,108.83 Payment on New Fire Engine: Mr. Vaillancourt asks about a warrant article last year regarding paying for the fire truck. Mr. Bryer explains the ambulance fund was established to purchase ambulances and a percentage of the ambulance billings are for the ambulances; the other percentage is for fire trucks. Mr. Martel states that because part of the cost may be raised by taxation there must be a warrant article. Mr. Dill states that the amount in the fire truck capital reserve fund is not available. Jim Vaillancourt states he believes that it was agreed to be paid for last year without needing to come back again. Ms. Behm feels that there needs to be a warrant article to do a withdraw from the reserve fund. The remainder was voted on last year; however, she remembers voting on articles for trucks when there are payments specific to years.

Payment on Transfer Station Compactor: Final figure is not available at this time. Mr. Martel states that the payment is around $8,000. Mr. Hadley asks if this is a lease or purchase. Mr. Martel states that the proposal is a three year loan from TD Banknorth.

Telephone System for Town Hall: Ms. Dole requests an explanation as to why there is a need for the new telephone system. Mr. Martel explains that the police cannot record incoming calls and there is no caller ID. As far as the fire department, if the phone service goes down, there is no service. A new phone system would have a battery backup. Mr. Martel notes that the system here is 25 years old. There is no guarantee or warranty if the system should go down as it did during the ice storm.  
 
$20,000. Lagoon Maintenance & Repair Expendable Trust Fund: No discussion is held.

$15,000. Benefit Pay Expendable Trust Fund: Ms. Dole requests a balance. Mr. Martel will provide the current balance. He adds that the fund has diminished since the retirement of the previous chief of police. He adds that another officer left as well.

$1,000. Police Station Expansion Capital Reserve Fund: Mr. Hadley asks about the amount proposed. Mr. Dill stated that the amount was recommended by the police commission. Mr. Bryant explains that the commission would like to establish the fund this year. They would like more; however, knew this was not the year.
$50,000. Special Duty Coverage: No discussion is held.

$20,000. Police Grant Fund: Mr. Hadley states that there was a line in previous budgets for grants. He asks why a separate article is needed. Chief Drolet replies that the selectmen requested that this be set up this way. Mr. Bryer stated that this can be earmarked through the general grant fund; this will be looked into. Mr. Dill suggested the minutes be reviewed and the line can be adjusted if necessary. He adds that the selectmen just want to make sure that the money is available for the police grants. Mr. Bryer states that he does not feel that there is any need to create another account existing grant fund. He further explains the process of matching grants. Mr. Curley notes that last year there was no money added into the grant fund, which is why there was some problems with funding grants. 

$35,000. Police Cruiser: Mr. Dill states that this warrant article is missing and will be added. He explains that the proposal will be to continue with the  crown vic as the existing equipment is transferable. Mr. Bryant asks why the  cruiser can not be funded in the operating budget. Ms. Dole states that the cruiser is a capital expenditure.

$1,100. Cemetery Improvement Expendable Trust Fund: No discussion is held.

$84,593.76 Fire Truck Capital Reserve Fund: No discussion is held.

Transfer Station Expendable Trust Fund: Final figure is not available at this time.

$3,000. Milfoil Control Treatment Program Expendable Trust Fund: No discussion is held.

Ms. Dole states that she feels the BOS did a good job with trying to maintain the budget lines; however, she feels there is still some room in the budget and she urges the committee to consider these areas. As far as the warrant articles, she states that these are requests with significant amounts of money. Ms. Dole suggests considering some of the funds to come from surplus rather than raising the budget. She adds that raising the budgets does not mean the money will come in; people don’t have extra and have had to cut. She states that the committee has a responsibility to the taxpayers.

Mr. Vaillancourt comments that the account numbers are not consistent and feels that this is a subaccount in a department.

Mr. Vaillancourt states that the transfer station is a major expense area. He requests that the transfer station be set in its own department noting tipping fees, pulling fees, salaries, as it is confusing how it is currently depicted.

Mr. Vaillancourt requests that statistics be provided from each department to validate their requests, fire calls, police calls, tonnage increasing, etc. He states that he public is in the dark as to why the increases are justified. Moreover, he would like general statistics showing the work load and if it is increasing.

Mr. Vaillancourt states that he would like to see a financial statement of the town’s finances and asks why the capital reserve fund balances are not available. He asks if the rumors are true in that taxes are not coming at the anticipated rate. He states that there have been some tight financial times this fall. He asks if there is a “what if” scenario and would like to know prior to anything being cut and adding further hardship as this would be irresponsible as a citizen. Mr. Dill states that there are no areas left to cut. The selectmen and departments have already taken out funds from areas that traditionally have money and an example would be the paving. Mr. Martel adds that the highway department budget is level funded; however, it is $28,000. less with the addition of the heating. Overall, there is a reduction in the department. Mr. Dill states that it is the same scenario with the transfer station.

Ms. Behm asks how the committee members will vote on the fire dept. issues without the information. She suggests a work session. Mr. Dill apologized for not having the chief in attendance to answer questions.

Mr. Hadley refers to line 41309-111/Salary Administrative Assistant and asks why the line has been zeroed out. Mr. Dill states that this has been an empty position this year and will not be filled.

Mr. Hadley also asks about line 41510-210/Health & Dental and notes that there is a 40% increase. Mr. Dill states that last year this position was made a full-time position after town meeting and the figures now are for 12 months.
Mr. Hadley asks about the increase for audit services, 41502. Mr. Dill states that the audit is a contracted service and the cost has increased. Mr. Hadley asks if the audit will be going out to bid next year. Mr. Bryer replies that this will go out to bid this year. He explains that there are few firms that do this work. He adds that there is an increased level of reporting required now.

Mr. Hadley asks about the town’s heating, line 41941-411. Mr. Dill explains that the town is in a contract currently with a price of $4.32 per gallon. He states that this is expiring in June and then …a new contract will be provided. He adds that the decrease is based on the expected reductions in cost in the fall.

John Jacobsmeyer arrives at 10:55 a.m.

Mr. Hadley asks about the proposed tree work, line 43122-811. Mr. Dill states that the prep work will be done on Blake’s Hill Road this year and they plan to do cutting back many of the trees. He adds that general costs are increasing as well.

Mr. Hadley refers to 43211-491/Recylcing and asks why there is such an increase. Mr. Dill explains that the town is now paying for removal of the paper  rather than being paid for the paper.

Mr. Hadley asks about the health agencies submission of request process. Mr. Dill explains that a letter of request is received and some of the agencies are new, some letters have not received.

Mr. Hadley refers to the welfare administrator’s salary, line 44411-111. Mr. Dill states that there is a new director and there has been an increase in cases and  hours.

Mr. Hadley refers to the recreation programs, line 45201-810. Mr. Dill explains that this line is for the summer camp program, which is now run through the YMCA. Mr. Dill referred to line 122, recreation counselors, and states that there is a savings on counselors due to contracting out for the summer camp.

Mr. Hadley asks if there are any plans to re-activate the economic development committee. Mr. Dill replies that the selectmen have not discussed this.

Mr. Hadley comments that he feels the budget is well done.

Mr. McNally asks if there are any further questions or comments relative to the budget or warrant articles. Seeing none, he closes the town public hearing at 11 a.m. and opens the water district public hearing.

PUBLIC HEARING ~ WATER DISTRICT
Water District Commissioner John Jacobsmeyer is present and provides the water district proposed budget and draft warrant articles. Mr. Jacobsmeyer explains that the water district will hold the line this year and will not have any taxes assessed. Mr. Jacobsmeyer states that all revenue will come from water charges assessed to customers. He states that the water district hopes to have some federal emergency funding, for diesel and propane that was used during the ice storm, approximately $880. Mr. Jacobsmeyer states that he wants it on the record that this is the actual number that the water district is asking FEMA for, which has been included in the amount submitted by the town.

Mr. Jacobsmeyer states that the water district did not do maintenance on the roadway that had been planned. People were hired to do the first part and volunteers lined up to do more; however, the ice storm came and these people were busy doing other things. The people that were hired will be back once the winter is over. He further provides an explanation of additional problems the water district was dealing with.

Mr. Jacobsmeyer states that the water district’s actual expenditures for 2008 was $24,000., which was below the estimated based on the fact that the water district did not do repairs to the roadway. He explains that the 2009 proposed budget $29,928. He adds that the proposed budget includes the money being put into the capital reserve for the cell phone tower revenue, which has increased. He states that with the economic impact, people are having a hard time paying their bills so water customer fees will remain the same. He adds that there is a higher rate of unpaid bills and some property within the district has been abandoned to mortgage holders.

There are no comments or questions from the public; therefore, Mr. McNally closes the public hearing for the water district at 11:12 a.m.

WORK SESSION ~ TOWN
Mr. McNally provides some history of the meeting and the requirement of department heads in attendance to answer questions for the public. He states that each year the attendance of department heads at the public hearings is less and less. He adds that typically a narrative is provided and this is not provided. Mr. McNally states that this is the second year in a row that the committee has had to ask for the warrant articles. In addition, he notes that there is even less detail than prior year. He states that the committee must have all the information in order to proceed and asks if the committee can go further and do any work. 

Mr. McNally calls for a recess at 11:20 a.m. session resumes at 11:30 a.m.

A discussion is held regarding the necessary information. Mr. Dill explains that some information is not here yet and the salary sheet has names on it.

Alden Dill makes a motion, second by Bob Holden, to begin with the library followed by the police department. Motion passes unanimously; 12/0.
Page: 13-14: Dept.45501~Libraries:
Alden Dill makes a motion, second by Lucy Edwards, to recommend the selectmen’s total of $197,557.04.
Norma Heroux explains line 430/Building Maintenance. She states that they are requesting to replace the book drop for $2,500. This is needed due to bees,  mice, and the drop is not sealed to the weather. She continues to explain the other items that are also included in the line are a new floor, which was requested a few years ago, water testing, thermostats, the cap on the well pump needs to be replaced, and this will be more than what is asked for.

Mr. Holden asks if the line was reduced out of the bottom line, would the library be able to be run. Ms. Heroux replies that she feels in this type of economy the library is the last place where the funds should be removed from. She explains that the library continuously has people waiting to use computers, people can’t buy books and periodicals, and overall the library has been busier. She states that homeowners will reduce their costs at home by cutting their cable and periodicals.

Ms. Pingree asks what percentage increases there are for health and dental, line 210. Mr. Martel states that the library is using Primex, same as the town and school. Ms. Pingree estimates that the increase is 3% for dental and 7% health. Mr. Martel would agree.

Ms. Pingree asks about the replacement of the floor and asks how much it has increased over the past few years. Ms. Bunker states that the first estimate was about $1,200. Ms. Heroux states that the library changed their hours to accommodate patrons going by when gas prices increased. Mr. Dill adds that when the selectmen and the library met to discuss the budget, there was an agreement to remove the proposed children’s desk. He adds that the heating oil, phone, and electricity are now included in this department.

Mr. Holden asks if there are any expense accruals for 2008 that are not posted in the library lines. He adds that if the 2008 expenses are not known, the committee should not proceed.
Ms. McNally refers to line 113, substitutes, and asks why there is a large increase. Ms. Bunker explains that they budget for 100 hours and the salaries coverage varies as does the salary of the person covering. She states that it could be her substituting or someone that only is paid minimum wage.

A discussion is held regarding the figures provided in the retirement line, 230.  Ms. Bunker states that this was put in by the selectmen. Mr. Dill states that he will check into this item.

Ms. Pingree requests the step increase spreadsheet for the next meeting.

A discussion is held regarding line 670, Books/Periodicals. Ms. Bunker explains that this is the cost for leasing books on CD. She explains that this has been funded through another source; however, they would like to continue with the program.

Bob Holden makes a motion, second by Babette Morrill, to defer all voting for all departments until a complete list of the 2008 expenditures has been provided. Ms. Smith states that there may be some confusion as to the actual 2008 expenditures. She refers to the expended line, which shows all of the purchase orders that are open. The line will not go up. The funds have been encumbered. Discussion ensues and Mr. Bryer states that he would defer the question to the town administrator.   

Ms. Edwards asks if it is possible for the selectmen to provide a total of the
step increases for the employees so there is some sense of what the increase is
in the budget. 

Ms. Heroux notes that there were many items that needed repair this past
year. She explains that there were problems with the water system and septic
system this year.

VOTE: YES: RH, RB, NH, KM, KM, CP, BM, JJ, KR, DM. NO: AD, LE, KA.
Motion passes; 9/3.

Page: 6: Dept. 42111~Police Commission
Commissioner Rich Cummings and Police Chief Glen Drolet are present representing the department and commission.

Alden Dill makes a motion, second by Lucy Edwards, to recommend the
selectmen’s total of $8,392.34. No discussion is held.

Pages: 6-7: Dept. 42112~Police Department
Alden Dill makes a motion, second by Kate McNally, to recommend the
selectmen’s total of $603,945.14.
Ms. Smith asks if the motions are just being made for point of discussions
and no further action will be taken. Mr. McNally replies that is the intent
until additional information is received regarding the encumbrances.
 
Mr. Holden states that he would like to review the new information received regarding the $140,000. in encumbrances that he was not aware of.
Ms. McNally asks how much the insurance buy out is, line 211. Chief Drolet explains that the buy out is an option for the officers that do not need take the insurance through the town.

Mr. Holden asks for an explanation of line 335, the security cameras. Chief Drolet states that he is trying to upgrade the systems and install cameras in the station. Some were completed last year and money was tight so the upgrades were not completed. He adds that the cost includes maintenance and support of the system. Mr. Holden asks if the line could be reduced to $2,000. this year since that was the amount spent last year. Chief Drolet replies that they would have to cut what they intended and have kept things very tight this year. He adds that if the department is cut, then they will not be able to complete what the plan was last year. He states that they will continue to play catch up.

Ms. McNally refers to line 231/retirement administrator and asks why it was over expended. Chief Drolet states that he does not believe that the police department does anything with this line and defers this issue to the selectmen or finance director. Mr. Dill states that he will check into this.

Mr. Holden asks for an explanation relative to the training, line 820. Chief Drolet explains that the increase is due to the fact that he is a new chief and he will need to attend more meetings. He adds that training has been cut in the past since the department has been short staffed. He explains that there are more trainings other than the academy. Some are across the state, in which case the officer would stay in a hotel.

Ms. McNally asks about the K-9, line 432. Chief Drolet explains that the town does not have a K-9 anymore as the officer left and the dog was purchased by that officer.

Ms. Pingree asks about the increase to the part-time officer’s salary, line 113. Chief Drolet provides an explanation on how part-time officers fill in for full-time officers. He states that an example would be when an officer was in Iraq
He uses part-time officers to cover hours for the 40 hour work week of that full-time officer.

Ms. McNally asks if the SRO cruiser is reimbursed. Chief Drolet replies, yes.

Ms. Edwards notes the separation of the heat and electricity, lines 410 and 411. She adds that it appears that this total is $10,000. She also notes that there is a $12,000. reduction in the salary of the chief, line 110.

Police Warrant Articles
$1,000. Police Station Expansion Capital Reserve Fund: Ms. Pingree
makes a motion, second by Mr. Holden, to discuss the proposed police department’s expansion warrant article.

Chief Drolet explains that the files must be retained forever. These are currently in the eaves of the garage, which is not conducive to paper. There is no changing area for officers and no where to store uniforms. He explains that during the tornado, some officers were not able to make it to their homes for their uniforms so they were working in plain clothes, shorts and T-shirts. He adds that there is only one bathroom in the building. He states that there is no holding cell and adds that they have had an escape attempt. He states that they also need room for general office space.

Mr. Holden asks what year a new station is visioned. Chief Drolet explains that a new station has been placed in the capital improvement plan and he believes it is for 2010 - 2011. He adds that he has spoken with the facilities committee chair and has been told that building can be done by going directly out back. Mr. Cummings, commissioner, states that the project would be an expansion not a new building. Ms. Edwards suggests off-site storage for records and Mr. Martel adds that the town’s files are stored off site at a cost of $60. per month.

A discussion is held regarding a facilities study. Ms. Pingree asks if there is enough money in the fund to determine what the need is and Chief Drolet replies that he had originally hoped for this for this year; however, it is not a good year, so the police would like to get the fund established at this time. Ms. Pingree explains that the school’s facility study that was just presented was $12,000. Further discussion is held and Mr. Dill thought that the amount suggested was $10,000. not $1,000. Ms. Edwards asks if this should be an expendable trust fund so that it could be spent this year to allow for the plan to get going.  

$50,000. Special Duty Coverage: Mr. Holden would like to see the 2008 activity for special duty. Mr. Bryer states that this is revenue based.

$20,000. Police Grant Fund: Chief Drolet states that this will change back to the town’s already established fund, Grant Trust Fund. 

$35,000. Police Cruiser: Mr. Holden makes a motion, second by Ms. McNally, to discuss the proposed police cruiser. Chief Drolet explains that this is not for an additional cruiser; it is for replacement of a 2003 Crown Vic with 171,000 miles on it, which could be 300,000 running miles. There is another 2003 that was the car for the chief for administrative. It is not outfitted for patrols. Chief Drolet explains that there is a 2005 with 112,000 road miles.

Mr. Holden would like a written inventory of the fleet with descriptions of vehicles, mileage, use, projected maintenance, etc. Further discussion is held regarding the resource car for Coe-Brown. Chief Drolet explains that a detail car became the SRO vehicle and has 171,000 miles.

Mr. Bailey asks about the level of special duty. Chief Drolet states that road projects have reduced; however, they still cover for Verizon and Public Service. Ms. McNally asks about the reimbursement with CBNA and the police department. Chief Drolet explains that there was an agreement with CBNA and the police commission that $4,000. was a reasonable amount for maintenance costs.

Mr. Jacobsmeyer asks if the manufacturers will continue to build these vehicles and what about hybrids. Chief Drolet states that Ford was considering discontinuing the Crown Victoria; however, they will continue to offer these vehicles for the next seven years for police vehicles. He adds that there are studies being done regarding using hybrids as police vehicles. He states that these vehicles will not work for the police since the gain is 5-9 years out and the life of a cruiser is only three years. He explains that to outfit a cruiser it costs around $7,000 just for the equipment. He adds that keeping the same vehicle model is cost effective as the equipment can be transferred to other vehicles.

The budget committee breaks for lunch at 12:30. Session resumes at 1:30 p.m. 

Page: 1: Dept. 41301~Selectmen
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the proposed selectmen’s budget.  Mr. Holden notes that the selectmen’s stipends have increased. He states that the increase is a $500. stipend increase for the selectmen. Mr. Curley explains that he compared other towns with three selectmen and a population similar to Northwood. Mr. Holden asks about the chairman’s salary. Mr. Curley states that the increase will not be for the chair as the chair is at $3,500. and the proposal is to adjust the other selectmen to $3,000.

Ms. McNally asks about an average amount of hours. Mr. Curley states that he averages at least 10 hours per week and Mr. Dill adds that there are some weeks when the amount is 10-20 hours per week. Mr. Dill states that most of his expense is mileage. Mr. Bryer adds that there are duties that require using vacation time from work, such as setting the tax rate.
Additional discussion is held regarding the other lines in the department. Mr. Martel states that these lines are salary based. Ms. Pingree asks about the travel line, 830. Mr. Bryer states that selectmen do attend seminars and then the mileage would be reimbursed from this line. Mr. Dill states that a new selectman would attend additional trainings.

Ms. Edwards states that there is a substantial increase of the town’s population during the summer months. Ms. Pingree states that the chair of the school board receives $2,500 and a regular member’s salary is $2,000. Mr. Curley also notes that the school board is also a board of five members. Mr. Bryer states that during the recent emergency events, he was aware of many additional hours that Mr. Curley and Mr. Dill put in. Mr. Dill adds that FEMA does not reimburse salaried employees. Ms. Pingree asks if the vote was unanimous. Mr. Dill replies that he did not support the motion as he did not feel it was the year to increase this; however, understands the argument presented.     

Ms. Holmes suggests that the dues, training, and travel lines be reduced. Mr. Bryer explains that the dues are for the assessing association. He states that he would agree to reduce the travel line, 830, to $1. Discussion ensues regarding reducing training, line 820, and the selectmen agree to reduce training to $300.

Mr. Holden asks if the selectmen feel if the salary increase will prevail at town meeting. Mr. Curley feels that it will as the increase is justified based on time involved and the work load. Mr. Dill adds that the last increase was in the 1980’s.
 
Mr. McNally states that the new department total is $10,751.25. 

Page: 7-8: Dept. 42211~Fire Department
Fire Chief George Ashford is present.
Ms. Holmes makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $352,589.44.

Chief Ashford states that new fire truck has arrived.

Chief Ashford states that the fire department’s budget is a very lean budget. He reviews suggestions from Mr. Holden relative to cutting specific lines. He states that maybe office and cleaning supplies could be cut, lines 620 and 680. He states that he is concerned about diesel fuel during the year, line 636. Chief Ashford refers to line 681, gear, and states that this line should not be cut as he chose to not spend funds from this line due to concerns with the fact that it was cut last year. He adds that he could cut back some on the office equipment, line 690.

Chief Ashford explains that another line he notes that he would prefer not to cut back is the hydrants, line 693. He did cut back on this line in the last budget. Mr. Holden requests an explanation of this line. Chief Ashford explains that certain ponds have pipes sticking out of the ground and that is a dry hydrant. When ponds freeze the fire fighters are able to access the water through this pipe. He adds that there are three pipes that need to be replaced and are about $1000. each.

Ms. Edwards states that she is trying to figure out what the real increase is. She believes that based on her calculations, the actual increase is $9,000. She adds that there is $22,400. added to the department due to the charges for the  utilities. Chief Ashford states that the wages, health, and dental increases total approximately $6,000.

Ms. McNally refers to the building maintenance and repair line, 430, and asks why funds have not been expended. Chief Ashford states that he did not spend funds out of this line due to the increases in fuel costs. He further explains that if the additional staffing is approved, there will need to be some improvements. Other funds are applied to general maintenance.

Mr. Dill asks about replacement of gear, line 681. Chief Ashford states that gear needs to be replaced every 5-6 years for the ones that are going inside a lot. He adds that the cost of gear is going up and he still cut this line. He adds that he would also prefer not to cut training lines and safety lines. He states that gear for one person is $800-$900.

Mr. Rick asks about stipends for volunteers, line 191, and asks how many personnel this covers. Chief Ashford replies that this covers 30-35 to volunteers and he adds that the volunteers are actually town employees who receive stipends.

Babette Morrill asks about contracted services, line 330. Chief Ashford states that this line covers the costs when Northwood has to call in a paramedic for specific needs from another town; if one of Northwood’s paramedics goes to another town, Northwood is paid. He adds that this also includes $7,000. for coverage from Epsom from midnight to 7:00 p.m. four nights a week; however he states that the $7,000 could be removed if the warrant article passed because Epsom will not be covering this year. 

Mr. Holden suggests the cost of the private ambulance be provided prior to town meeting. Chief Ashford states that there is no private service that it available, he states that he has looked at private ambulance services and the closest is in the city of Concord. He explains that the cost was about $300,000. He adds that he has looked at surrounding towns. He states that the town will have to look at a call out type of service, which is difficult for a 911 type call due to time/distance.

Chief Ashford states that calls are up from previous years and he can provide a breakdown of when calls came in from last year. He adds that he will provide additional data.

Chief Ashford states that there were approximately 100 calls more in 2008 than 2007. There were 366 ambulance calls last year. He adds that medical aid calls have increased. He explains that an ambulance call takes about 2 hours on average from picking up the patient and bringing them to the hospital, doing the paperwork, and returning.

Chief Ashford states that the proposal is to hire two more people. The only weekday night that will not be covered, if these two people are hired, is Wednesday night from midnight on. Epsom will cover Wednesday night and Northwood will assist Epsom on Thursday nights when they do not have coverage. He adds that this will be an agreement without cost to each town as this is mutual aid.

Chief Ashford continues to explain schedules and states that if these two people are hired, the town’s coverage goes from 30 hours per week with two people full time to 96 hours per week with two people. He adds that Sundays would be covered with the call people, 8-4. Saturdays will be covered with the regular shift from 6 a.m. to 6 p.m. The hardest time to cover is from is 1 a.m. to 7 a.m. and this is due to people who have jobs.

Chief Ashford states that there were 668 calls run last year and Epsom’s calls were around 1000. He states that Epsom came into Northwood 120 times; roughly 16 were medical call, some calls were for mutual aid, and 44 calls were for good intent. He adds that four people handled the large majority of calls. Chief Ashford states that personal situations can make a big difference in how the calls are handled due to scheduling issues.

Mr. Holden states that contracted services, line 330, is budgeted for $20,000. and it could be reduced to $13,000. Chief Ashford replies yes and adds that the part-time line could be reduced, too, if the additional two people are hired due to the fact there would be more coverage with these two new people.
Mr. Holden asks for a breakdown of calls. Chief Ashford adds that he will add times as well. Ms. Pingree states that it would also be helpful to see a comparative study of alternative services. Ms. McNally asks if Northwood could combine with Rochester or another town in the other direction. Chief Ashford states that no one else has the coverage. He adds that if Northwood does hire two additional people, he will let other towns know so we could provide for them and would be revenue for the town. The transports that Northwood did take totaled $83,682. and this could be applied to fire department equipment. With the two new people the revenue could double.

Mr. Holden states that assuming the warrant article should pass, the department could be run on $8,650 less by reducing contracted services by   $7000., reducing office equipment by $1000., and office supplies could be reduced by $650.

Ms. Pingree states that a general narrative should be included to explain the costs and revenues. She requests that an estimate of alternative costs would also be helpful. Mr. Holden requests copy of revenue report.

Ms. McNally asks about facility repairs. Chief Ashford states that if these people are hired, there is a back office at the Ridge Station that an office divider will be needed for separation. Also, a second means of egress will be needed so a door will be added and an exhaust fan will be required.
 
$60,108.83 Payment on New Fire Engine:
Chief Ashford states that there is $55,230.35 coming out of the fire truck reserve fund for the payment. The additional $7,000 will be raised through taxation. The language will be corrected as needed.

$84,593.76 Fire Truck Capital Reserve Fund:
Chief Ashford states that the amount taken in is $83,682.35. The revenue amount needs to be verified.

Page: 1: Dept. 41302~Town Administrator
Mr. Dill makes a motion, second by Mr. Rick, to discuss the proposed selectmen’s amount of $84,540.43.

Mr. Dill makes a motion, second by Mr. Bailey, to proceed to vote and finalize department’s totals. Mr. Holden asks if the FICA has been re-calculated for the new stipends proposed for the selectmen’s proposed changes. Mr. Martel will check with the finance administrator.  A discussion is held regarding the best way to proceed. The motion and second are withdrawn.

An additional motion was made to discuss the town administrator. Mr. Dill makes a motion, second by Ms. Edwards, to discuss the proposed selectmen’s amount of $84,540.43.

Ms. Edwards asks what the plan is for a new administrator. Mr. Dill explains that the selectmen will begin the hiring process soon as Mr. Martel will be leaving a week after town meeting. Mr. McNally asks if the position is part time now and Mr. Bryer replies yes and adds that the town has been very fortunate to have someone as qualified as Paul here. Mr. Martel states that this should be a full-time job. Mr. Bryer states that it will be difficult to find a replacement and Mr. Martel adds that he hopes there is a better pool of applicants this time around to work with the excellent group of employees that are here in the town. Mr. Rick asks if we can find someone willing to work for the current amount. Mr. Martel states that no one qualified would work for the current wages. Mr. Curley adds that this is a realistic view provided in the budget. He adds that Mr. Martel’s salary was a decrease since the position was part-time and the town has saved for two years.  

Page: 1: Dept. 41303~Moderator
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $215.30. Mr. Holden asks why the bottom line of the department is less. Mr. Dill replies that there will be fewer elections this year.

Page: 1-2: Dept. 41309~Executive Office
Ms. McNally makes a motion, second by Mr. Dill, to discuss the selectmen’s recommended amount of $167,956.82. Mr. Holden requests an explanation of the Printing/Advertising line, 550. Mr. Martel explains that this line includes the town reports, and advertisements for public notices. Mr. Holden notes that $12,000. is budgeted and only $5,100. was spent. Additional discussion is held and Mr. Martel will provide additional backup for the committee.

A discussion is held regarding freezing the budget.  Mr. Dill states that the selectmen requested that town departments keep their purchasing requests to a minimum based on various factors: fuel, snow, welfare, etc. He adds that in November, the selectmen froze all spending. Discussion on holding the line for a short term vs. long term continues and Mr. Bryer states that the town must keep between 6% to 8% in surplus in case of emergencies. He adds that he does not want to send departments the message that they need to spend their entire budget; otherwise, they won’t get the funding next year. 

A discussion is held regarding line 111/Salary Admin Assist. Mr. Dill explains that this position was not filled this year and states that the funds in this line were used for emergencies. Mr. Martel explains that while Jim Wilson was ditching along Old Turnpike Rd., he came across an old oil tank that needed to be removed at a cost of $5,000. He adds that the building department determined that the Knowles Bird Feeder building was a health hazard and needed to be demolished, which was a cost of $6,000.

Mr. Martel refers to the contracted services line, 330 and explains that the contract for IT services was $5,000. and the board said no, that services would be based on an on-call basis. He adds that the phone contract was done the same way. He explains that expenses were kept down by doing this and a new bid was done and the town has hired Pete Jones to replace the former contracted services for IT services. Mr. Martel further explains the work that Mr. Jones has recently done for the town.

Mr. Rick asks about the board secretary and board administrator positions, line 190 and 191 and asks if these positions could be combined. Mr. Martel explains that one position is part-time and the secretary position is full-time. Mr. Bryer adds that the administrative assistant position was not filled this year and will be eliminated. Ms. Edwards notes that these two positions work for five town boards doing various duties. Mr. Dill adds that the board secretary also does minutes for the selectmen’s meetings. Mr. Bryer adds that previously there were two town employees attending all selectmen’s meetings and now the minutes are done from tapes so there is a savings. Ms. Smith adds that she also does the town report and works additional hours at home.

Page: 2: Dept. 41401~Restoration of Records
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $1,000. Mr. Holden asks for an explanation. Mr. Martel believes that this is for the town clerk’s records. Mr. Holden asks if there are any plans to do restoring this year. Mr. Martel will provide additional information to the committee. 

Page: 2: Dept. 41402~Voter Registration
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $2,553. Mr. Dill states that the decrease is due to fewer elections.

Page: 2: Dept. 41403~Elections
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $1,822.95. Mr. Dill states that the decrease is due to fewer elections.
Page: 2-3: Dept. 41501~Finance Administration
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $73,001.08. Mr. Martel states that the increase in the health/dental insurance, line 210 is due to the fact that the position became full–time in March.

Page: 3: Dept. 41502~Audit
Mr. Dill makes a motion, second by Ms. Edwards, to discuss the selectmen’s recommended amount of $16,100. Mr. Martel states that this is the estimated cost that the company has provided for their audit service and the selectmen will be going out to bid for the 2009 audit. Mr. Martel adds that it is a good idea to change audit services from time to time. Mr. Bryer adds that there are only a few firms that do what is required. Further discussion is held regarding the process of going out to bid. Mr. Bryer states that he does not feel that there is much difference in price between firms.

Mr. Holden makes a motion, second by Mr. Dill, to recess the meeting until Monday, January 12 at 7 p.m.

Respectfully submitted,
Lisa Fellows-Weaver
Board Secretary