Technology Committeee

Minutes 06/25/08

Approved 08/20/08

Present were Bill Tappan, Ken Curley, Lucy Edwards, Bob Young, & Pete Jones who arrived at 7:25 pm, and started the meeting as chair.

The minutes of 5/21 were approved.

Bill Tappen agreed to draft a procurement policy in the next couple of weeks and send it around for comment.  Since Bill had missed a number of meetings due to job constraints, we reviewed what we had accomplished and what was upcoming in terms of goals.

Moving the website and e-mail is scheduled over 4th of July weekend. Pete and Ken reviewed the steps needed to do this  Pete will need to copy the website to the new server, so it is important that no changes be made in the website between the time he makes the copy and the time the new host has it up and running there.

Pete and Ken will be at town hall the evening of July 3rd to reconfigure the e-mail program on each workstation. This was followed by discussion of who will be responsible in the future for keeping the e-mail passwords secure, something that Pete has been doing.  It was agreed that this should move to the administration in town hall completely, although as long as Pete is managing the incoming e-mail (he does not have to do the outgoing, since it goes directly through the Metrocast system) he will need some access to correct problems.  The town administrator and the finance administrator have the authority to contact Network Managers if needed and they have the passwords to access the work stations.  It was agreed that we needed a written policy on passwords.

Bill suggested that Jim Bonneau, the IT person at the Strafford School, might be a good resource for the committee.  We also discussed e-mail naming conventions, and how the mail is forwarded to actual e-mail address from the website.

Pete informed us that the tax maps are available on the website as large pdf files.  Bob Young suggested that it would be useful to have them in another format so that they could be overlaid on the GRANIT system maps.  These are very useful for emergency location for fire and police.

The meeting adjourned around 9:20pm.

The next meeting will either be July 16th or 23rd.

Lucy will send out an e-mail to see what members’ availability is on those dates.

Respectfully submitted,
 Lucy Edwards, Secretary