Planning Board

Minutes

June 12, 2008

Official as of July 10, 2008

Chair Nikki Roy calls the work session to order at 7:00 p.m. 

PRESENT: Chair Nikki Roy, Pete Jones, Roger LeClerc, Alternates Victoria Parmele and Scott Campbell, and Town Planner Elaine Planchet.

VOTING DESIGNATION: Chair Nikki Roy, Pete Jones, Roger LeClerc, Alternates Victoria Parmele and Scott Campbell.

ABSENT: Vice-chair Robert Fletcher, Selectmen Representative Ken Curley, George Jabre, Herb Johnson, and Eric Reitter.

MINUTES:
May 8, 2008:
Discussions are held regarding rewording the water resources committee section on page 2. Nikki Roy makes a motion, second by Pete Jones, to approve the minutes of May 8, 2008, as amended. Motion passes unanimously; 5/0.

May 8, 2008~Non-Public:
Nikki Roy makes a motion, second by Roger LeClerc, to approve the non-public minutes of May 8, 2008, as amended. Motion passes unanimously; 4/0/1. Scott Campbell abstains.

NEW BUSINESS:
Boundary Survey Plan
The board reviews a boundary survey plan for Frederick and Maryclare Koenig, Map 232; Lot 32.

NEW APPLICATIONS:
CASE 08-06: Beverly Cangiano, 958 First NH Turnpike. Map 217/Lot 59. Applicant seeks a site plan review for proposed dog kennel to include  boarding, training, and breeding. Property owned by Theresa Canejo-Mosher.

Ms. Planchet states that the TRC met and refers to the notes provided from that meeting. Ms. Planchet notes that the area was an antique store. Further discussion continues regarding the water usage, possible abutters concerns, traffic entering the site, the existing septic system and chemicals proposed, lighting of the site, noise concerns, and the number of dogs to be serviced. A question is raised about whether or not an outside kennel would be proposed.  A fence is listed on the application; however, the board believes that this is a bit vague.
Ms. Roy questions whether there is ample information to accept the plan at the next meeting.
Further concerns of the board are the number of dogs to be on the site, the need for additional details of the parking area and to what scale the business is intended. Ms. Planchet notes that the fire department inquired as to the site access.  Locations of parking and snow storage are questioned as well as parking requirements and overflow.

The board asks if there will be other events scheduled on site and if there will be parking issues to handle them.

Ms. Roy asks if the board should consider a traffic study and reads the regulations. No determination is made.

Update on Water Resource Committee (WRC)
Ms. Parmele asks to distribute minutes of the water resource meeting to the planning board members. She requests that the board members look at the minutes and she’ll answer any questions at the next meeting.

Ms. Parmele explains that the committee met with Julie LaBranche from Strafford Regional Planning Commission, (SRPC) who is working on one of the grants. She adds that Jim Spaulding is working on the other grant and he will put together a summary guideline for the applicant and the planning board. She adds that Ms. LaBranche will look at different types of provisions to be put into the regulations relative to buffers for waterbodies.

Update – ZBA Cases
Ms. Roy provides an update relative to the ZBA cases regarding the Jon Hendrick and Doug MacDonald properties. She states that the ZBA has only heard one of Mr. Hendrick’s cases and the MacDonald case. The ZBA reversed their previous decisions and have denied requests for relief.

Comprehensive Shoreland Protection Act (CSPA)
Ms. Roy states that there will be a CSPA presentation at Coe Brown, June 18 done by the state. She suggests members attend and report back to the board.

Planner’s Items
Declaration of Condominium
Ms. Planchet states that condominium documents were provided by the town’s assessor for the Harvey Lake Cottages and she provides an overview of her research so far, noting that the conveyance requires subdivision approval by the planning board. Ms. Planchet states that she has contacted the Local Government Center and then town counsel for a legal opinion. 

A discussion is held regarding sending a letter to the property owner to notify them of the requirements and suggest a date by which a response should be received. Nikki Roy makes a motion, second by Scott Campbell, for Ms. Planchet to send a certified letter to the property owners regarding the town’s requirements and reference a reply must be received within 30 days from the date of the letter. Motion passes unanimously; 5/0.

Site Walk ~ Church
The Church site walk is discussed.  Ms. Planchet will re-schedule to either Thursday, June 19 or Monday, June 23, depending on when a quorum is possible.  If no quorum is possible, Ms. Planchet will direct Underwood Engineering to do site visit and engineering review independent of planning board’s site walk.

Chesley Memorial Library
A discussion is held regarding a memo received from the town administrator regarding the proposed expansion of 8 additional parking spaces at the library. Ms. Planchet states that a scope of work has been received by the selectmen from Ben Dryer of Underwood Engineering. Ms. Planchet refers to RSA 674:54 where municipalities are required to notify the planning board of upcoming projects and the board may provide comments even though approval is not required.  The board agrees that information should be reviewed and comment provided.  Ms. Planchet will relay this information to Mr. Martel.

Presentation of Workplace Housing
Ms. Parmele states that she recently attended a presentation by Ben Frost on the workplace housing program and suggests it may be worthwhile to have a similar presentation for the board.  

Certification of Site Plan Revisions
Board members sign the certification page for the revised and approved site plan regulations.

CORRESPONDENCE
All correspondence is reviewed.

ADJOURNMENT
Nikki Roy makes a motion, second by Pete Jones, to adjourn at 8:36 p.m. Motion passes unanimously; 5/0.

Respectfully submitted,
Lisa Fellows-Weaver
Board Secretary