Planning Board

Minutes

March 13, 2008

Official as of May 8, 2008

The meeting is called to order at 7:05 p.m. by Vice-chair Nikki Roy. 

PRESENT: Vice-chair Nikki Roy, Selectmen Representative Scott Bryer, Pete Jones, Alternates George Jabre, and Roger LeClerc, and Town Planner Elaine Planchet.

VOTING DESIGNATION: Nikki Roy, Scott Bryer, Pete Jones, George Jabre, and Roger LeClerc.

ABSENT: Chairman Eric Reitter, Joanne Carette, and Alternate Victoria Parmele.

PUBLIC: Ken Witham and Rick Wolfe

Ms. Planchet congratulates the newly elected members and asks them to please meet with the town clerk to be sworn in as regular members.

Mr. Bryer states that as of now, he is the selectmen’s representative and Ken Curley will attend if he is unable to. New board may be different

MINUTES:
December 27, 2007: Ms. Roy makes a motion to approve the minutes of December 27, 2007, as written. Mr. Jones seconds. Motion passes; 4/0/1. Mr. Bryer abstains, as he was not at the meeting.

January 10, 2008: Ms. Roy asks those who were here to read carefully since she was not at that meeting. She requests that the tape be reviewed regarding the last line, page 2.

January 24, 2008: Ms. Roy makes a motion to approve the minutes of January 24, 2008, as amended, as follows:
Page 5: remove the compliment to Ms. Reitter. Mr. Bryer seconds. Motion passes; 3/0/2. Mr. Jones and Mr. Jabre abstain, as they were not at the meeting.

Work Session
CASE: 08-01: Millstone Realty Trust, Jacqueline & David Docko, 1090 First NH Turnpike. Map 217; Lot 35. Applicant proposes adding retail sales to existing business.

Ms. Planchet explains that the applicant is proposing the addition of retail sales to the existing site plan, which was approved in May of 2007. The intent at that time was to return to the planning board to address the retail issue on its own. Ms. Planchet states that the technical review committee has met. The board reviews the TRC and planner’s notes, which are provided.
Discussion is held regarding the need for a traffic study and the board requests a more specific reason as to why there should be a waiver granted.

Discussion ensues regarding the trucks entering the site and whether they would be just the owner’s site work trucks or if there will be other company’s trucks entering. Ms. Roy asks about the number of trucks that the projected retail business will generate. Mr. Jabre requests additional information relative to the size of these trucks. He notes that the impact statement provided states that there would not be any impact to the public safety; however, he would like more information regarding the public safety. Additional comments are mentioned regarding the turning of the trucks and general safety in this particular area of Rte. 4. Additional information is requested regarding the internal traffic flow pattern of the site.

Discussion is held regarding the retail request. Ms. Roy requests information regarding the current use and what the proposed use will entail. She states that the board should have more information on the specifics of the proposed retail as well.

The need for a professional engineered plan is discussed. Mr. Bryer expresses concern with a waiver request for a professional plan. Ms. Roy notes that typically the board looks at each application and makes a decision per case.

Ms. Roy asks about the driveway permit. Ms. Planchet states that there is a driveway permit for the existing business. She adds that there may be a need for an amendment to the permit and she will follow up on this matter.  

Ms. Roy asks if there are any overlay districts in the area. Ms. Planchet will check on this.

Mr. Jones asks for more information on the porta-potty. Ms. Roy replies that she is not sure if this is the planning board’s purview. Ms. Planchet will contact the building department.   

Ms. Roy asks whether the application, as submitted, is complete enough for the board to discuss and make any decisions. Mr. LeClerc states that he would like to see a set of stamped engineered plans prior to accepting the application as complete. Ms. Roy states that the board has previously accepted applications with a significant list of waiver requests, and then deliberated the waiver requests over the course of the application process. Ms. Planchet states that she will provide the applicant with the board’s notes and ask for the information. An explanation of the application acceptance process is provided.

OLD CASES:
CASE: 07-10: Sarah & Emily Low, First NH Tpke. Map 221; Lot 40. Subdivision of 100 Acs. to create 69.972 Ac. back lot for conservation and water resource protection purposes. Conditional approval 5/24/07. (pending legal update) Ms. Planchet explains that nothing new has been received.

OTHER
Water Resources
Ms. Planchet reports that the Request for Qualifications (RFQ) did not go into the newspapers due to NHEP funding issues. However, she explains that she has emailed the RFQ to SRPC and Stone Environmental as requested and also to Underwood Engineering.
 
Public Hearing
A public hearing has been scheduled for March 27 for storm water management. An additional public hearing will be scheduled for the proposed parking regulations.

Harvey Lake Antiques
Ms. Planchet states that she has received an email regarding the Harvey Lake Antique building for retail use. The existing site plan is for retail and residential use and the new proposal would be a reduction in use as it would be for office space only; the residential aspect would be removed. A discussion is held and the board requests that a letter of clarification be provided with specific information regarding the use and parking before any determination from the board can be given. 

Elections
Mr. Bryer states that he received some comments during the elections from voters requesting better explanations of ordinances provided at the polls.

Adjourn
Mr. Bryer makes a motion, second by Ms. Roy, to adjourn. Motion is unanimously accepted at 8:15 p.m.

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary