Board of Selectmen Work Session

Minutes of 3/31/08

Approved as of 4/9/08

Town Hall Northwood NH – March 31, 2008
Call to Order
Chairman Ken Curley called the work session to order at 6:05 p.m.

Roll Call
Chairman Ken Curley, Selectman Alden Dill, Selectman Scott Bryer, and Town Administrator Paul Martel.

Employee Interviews
Non-Public Session
**Motion** Mr. Bryer made a motion, seconded by Mr. Dill, to go into a non-public session under RSA 91-A:3II(c), personnel. 
Roll Call Vote:
Selectman Bryer-yes
Selectman Dill-yes
Selectman Curley-yes
Motion passed unanimously; 3/0.

**Motion** Mr. Bryer made a motion, seconded by Mr. Dill, to come out of non-public session under. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer motioned to seal the minutes of the non-public session. Seconded by Mr. Dill. Motion passed unanimously; 3/0.

Based on the qualifications of an in-house candidate, **Motion** Mr. Bryer motioned to appoint Sandy Garrett to the position of the full time finance administrator at 40 hours per week.  Seconded by Mr. Dill. Motion passed unanimously; 3/0. Mr. Bryer noted that the raise has been factored in since town meeting.

Based on the interview and qualifications of an in-house candidate, **Motion** Mr. Bryer motioned to appoint Steve Preston as the full time transfer station supervisor, effective April 1, 2008, at 40 hours per week. Seconded by Mr. Dill. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer motioned that the town administrator review the current job description of  the finance administrator and add that the position is full time with a labor grade of step 10; and under major duties add prepares trial balance, compares comprehensive annual financial report, and serves as back up for the town administrator. Seconded by Mr. Dill. Motion passed unanimously; 3/0.

Transfer Station Hours
A discussion was held regarding the new proposed hours for the transfer station. Mr. Preston stated that the new hours would begin on Wednesday, April 2, 2008. No new stickers will be issued.

Transfer Station Swap Shop
Mr. Dill asked about the opening of the swap shop. Mr. Preston stated that it would begin at the end of April. Mr. Dill noted that he met with the Town of Deerfield regarding issues of vandalism that had occurred. Mr. Dill explained that there were also residents trying to avoid fees. A discussion was held regarding locking the doors. Mr. Preston stated that the swap shop doors will only be open when the transfer station is open. Mr. Bryer stated to give the swap shop a chance until there is a problem. Mr. Dill stated that the board will develop a policy if a problem should arise.   

Town Administrator’s Report
Appointments - Recreation Commission
**Motion** Mr. Dill motioned to appoint the following to the recreation commission, both for two year terms. Seconded by Mr. Curley. Motion passed unanimously; 2/0. Oath of office papers were previously signed for Ms. Locke and Mr. Comtois. 

Appointment to Emergency Management Team
**Motion** Mr. Bryer motioned to appoint the following to the Northwood Emergency Management Team:
Robert Young - Director of Emergency Management
Kevin Madison - Deputy Director of Emergency Management
Michael D’Alessandro - Deputy Director of Emergency Management
Seconded by Mr. Curley. Motion passed unanimously; 2/0. Oath of office papers have been previously signed. 

Appointment for Firefighter, Corey Fuller
**Motion** Mr. Dill motioned to appoint Corey Fuller as a firefighter, pending background check. Seconded by Mr. Bryer. Motion passed unanimously; 3/0.

Joint School Board and Selectmen’s Meeting
Mr. Martel stated that he has received a request from the school board for joint meetings with the
selectmen. He will arrange the meeting accordingly. 

New Cruiser
Mr. Martel stated that the police department has their new cruiser and the police chief has suggested giving the old cruiser to the animal control officer. The board will address at a later time.

Purchase Order-Fire Department Dispatch Fees
Mr. Martel presented the board with a purchase order from the fire department for dispatch fees for 2008 in the amount of $34,476. **Motion** Mr. Bryer motioned to approve and sign the purchase order for 2008 dispatch fees for $34,476. Seconded by Mr. Dill. Motion passed unanimously; 3/0.

Conservation Pond Dam
Mr. Martel stated that NHDES will be inspecting the conservation dam this. He noted that there still needs to be an association formed. Mr. Dill stated that this issue was discussed at the emergency management meeting who also agreed that this needs to be addressed. 

Rochester District V.N. A.
Mr. Martel presented the board with a request from the VNA for funds in the amount of $5,061.25. He added that this amount was placed in the budget. **Motion** Mr. Dill motioned to pay the request to The Rochester V.N.A. in the amount of $5,061.25. Seconded by Mr. Bryer.  Motion passed unanimously; 3/0.

Purchase Order-Road Salt
Mr. Martel presented the board with a purchase order from the highway department for road salt in the amount of $11,345.75. **Motion** Mr. Dill motioned to approve and sign the purchase order for road salt for $11,345.75. Seconded by Mr. Bryer. Mr. Bryer asked how much the department is over their budget. Mr. Martel stated $5,000-$6,000 at this time; however, he will research further. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer motioned to adjourn at 6:45. Seconded by Mr. Dill. The motion passed; 3/0.

The board reconvened to address the April meeting secludes. The next meeting was changed from April 8, 2008 to Tuesday, April 9, 2008 at 6:00 p.m. It was agreed that the April 22 meeting will be addressed at the April 9 meeting.

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary