Budget Committee

Minutes

January 12, 2008

Official as of February 9, 2008

Chairman Daniel McNally calls the public hearing to order at 9:06 a.m.

PRESENT: Chairman Daniel McNally, Vice-Chairman Robert Holden, Selectmen Representative Ken Curley, Robert Bailey, Shelley Bobowski, Ben Edwards, Nona Holmes, Lucy Edwards, Herb Johnson, and Board Administrator Linda Smith. Colleen Pingree arrives at 10:25 a.m. Water District Representative John Jacobsmeyer arrives at 11:38.

TOWN REPRESENTATIVES PRESENT:
Selectman Ken Curley, Scott Bryer, Town Administrator Paul Martel and Finance Administrator Sandy Garrett. 

Ken Curley provides an overview of the proposed town operating budget.

Mr. Curley explains that the town administrator position will be a part time position now. The finance administrator will become a full time position along with the transfer station supervisor. He states that the selectmen have recommended a 1.5% COLA increase this year as well as an increase of one step to all non-elected town employees. Other recommendations were in the police department where promotions are occurring. 

General discussions are held regarding the following departments:

Page: 1: Dept. 41301~Selectmen:
No explanation is provided and no discussion is held.

Page: 1: Dept. 41302~Town Administrator:
Mr. Curley notes that the benefits lines have been reduced to $1.

Page: 1: Dept. 41303~Moderator:
No explanation is provided and no discussion is held.

Page: 2: Dept. 41401~Restoration of Records:
Mr. Curley states that the selectmen recommended $1,000.

Page: 2-3: Dept. 41402~Voter Registration:
Mr. Curley states that the selectmen have recommended a salary increase for the supervisors and clerk, lines 130 and 131.

Page: 1-2: Dept. 41309~Executive Office:
Kate McNally requests an explanation of the existing staff in the executive office section. Mr. Curley explains that the office assistant’s wages were included within the building department line. This year the position has been placed back into the executive office as most of the work time is spent there. Ms. McNally asks if this is still keeping the same amount of office staff and same number of hours. Mr. Curley replies yes.

Page: 3: Dept. 41403~Elections:
Mr. Curley explains that the increase is due to additional elections, 4 or more. Marion Knox states that there will not be enough money in the line with that amount of elections. She notes that the increase is noted under the printing line, 550, not under the ballot clerks, line 120. Mr. Curley adds that he believes that there is also a salary increase for the ballot clerks. 

Page: 3-4: Dept. 41501~Finance Administration:
Mr. Curley states that the position is proposed to become a full time position.

Page: 4: Dept. 41502~Audit Services:
Mr. Curley states that the increase is based on the quote for services.

Page: 4: Dept. 41503~Assessing Admin:
Mr. Curley states that this is about the same; level funded.

Page: 5: Dept. 41504~Tax Collector/Town Clerk:
Mr. Curley states that the increase is due to a COLA increase. 

Page: 5-6: Dept. 41505~Treasurer:
Mr. Curley states the selectmen’s recommended amount includes an increase in the salary. Joe Knox states that this is the third year he has asked for an increase. In the 20 years that he has been here as the treasurer, there has not been the need to borrow any money. He requests that the budget committee consider his request for a raise.

Page: 6: Dept. 41509~Budget Admin.:
Mr. Curley states that this department has level funded their budget.

Page: 6: Dept. 41510~Trustees of the Trust Fund:
Mr. Curley states that there is a slight increase in this section.

Page: 6: Dept. 41531~Legal Operations Services:
Mr. Curley states that there is a slight decrease in this section.

Page: 6: Dept. 41533~Claims, Judgments, Settlements:
Mr. Curley states that this section is level funded.

Page: 6-7: Dept. 41552~Personnel Administration:
Mr. Curley states that this section is nearly level funded.

Page: 7: Dept. 41911~Planning & Development:
Mr. Curley states that this department has a decrease in the legal line, 320, and contracted services line 330 and 331.

Page: 7: Dept. 41913~Zoning Board of Adjustments:
Mr. Curley states that this department also has a decrease in their legal section, line 320.

Page: 8: Dept. 41941~General Government Buildings (GGB):
Mr. Curley explains that the increases are due to telephone and cell phone charges, as well as heating and oil expenses. Jim Vaillancourt states that the amount budgeted is less than what was spent in 2007 for oil. Scott Bryer states that the selectmen recommended amount is an increase. Further explanation is provided regarding the budget columns. Mr. Bryer explains that the department’s recommended figures must be provided in the budget for the committee. Mr. Roy asks if the budget document could include the selectmen’s recommended amount as well as a line noting either an increase/decrease. Mr. Bryer states that historically the difference is from the selectmen’s lines.

Page: 8: Dept. 41951~Cemeteries:
Mr. Curley states that there is a slight increase.

Page: 8: Dept. 41961~Insurance:
Mr. Curley states that there is a slight increase.

Page: 8: Dept. 41974~Facility/Highway Committee:
Mr. Curley states that the increase is for a stipend for the secretaries of these two committees. 

Page: 9: Dept. 42111~Police Commission:
Mr. Curley states that the increase is due to a slight increase in the salary for the secretary as well as the legal, line 320.

Page: 9-10: Dept. 42112~Police Department:
Mr. Curley states that there are two promotions being proposed within the police department. Jim Vaillancourt notes that there is a decrease in the health line, 210. Mr. Bryer explains that the town has changed insurance providers. Paul Martel notes that one officer has also opted for the insurance buyout. Marion Knox asks if money is returned to the town for the CBNA cruiser. Mr. Martel explains that this is a revenue item and is returned to the town quarterly.

Page: 10-12: Dept. 42211~Fire Department:
Mr. Curley explains that the increases are due to stipends. Ms. McNally asks if there was a stipend for the fire chief last year. Mr. Curley replies yes and adds that it was under the general stipend line, line 110 and 191.

Page: 12: Dept. 42217~Medical Services:
Mr. Curley states that there were no changes to the section. 

Page: 12-13: Dept. 42401~Building/Code Enforcement:
Mr. Vaillancourt asks about the secretary position that was removed from the  building department and where the $17,000 has been removed from. Mr. Curley explains that this is shown in line 113.

Ms. Dole asks about the salary line for the inspector, line 112. Mr. Curley explains that the board is recommending going from the existing three part time inspectors to one full time inspector, lines 112 and 114. Ms. Dole asks why the board is recommending this change. Mr. Curley states that there are issues with continuity of services and scheduling. The board felt it would be more efficient for one person to be in the department rather than the three people.

Ms. McNally refers to the increase/decrease column and asks office staff to check figures of what actually is being compared.

Mr. Vaillancourt asks about the cost savings from the three people to one person. Mr. Bryer states that when reviewing the building department this year, the board discussed continuity of services. In addition, he states that it is better for only one full time person as it will be slightly less than what is being paid out now for the three existing positions. This way there is one dedicated person in the office on a full time basis rather than three positions at part time. He adds that the difference is about $3,000 over what was asked for last year. Ms. Knox asks when the changes will occur and notes that there is nothing budgeted for the current part time positions to continue working until the full time position takes over. Mr. Bryer states that this is still the same amount of money budgeted and he adds that the part time lines can be over expended. Ms. Knox asks if the figures for the full time position are pro rated or are they for the full year. Mr. Martel states that they are for the full year. Mr. Bryer adds that the board would like to make the personnel changes before town meeting. Ms. Knox states that there are still people working in the department now and she states that she does not see the need for $17,000 in line 210/Health. Mr. Bryer states that there is enough money in the lines to cover the salaries.
 
Don Gardiner, the assistant building inspector, explains how the department has been run with three part time positions. He states that the amount proposed by the building inspector Dave Hickey for 2008 was $72,800 with  $62,000 being budgeted for 2007. Mr. Gardiner states that the department spent $45,874 for all three employees working part time in 2007. He adds that hours fluctuate based on the work. He states that the inspectors work two days per week; however, seven days per week on the cell phone. Inspections are done every day, even on Sundays and the hours have not been included on time sheets. Mr. Gardiner states that with a full time person there will be no flux for that position; hired and paid for full time regardless. The person will have a salary and benefits package totaling $76,559. Mr. Gardiner asks who will cover when the full time person is out sick or on vacation. He states that with the structure of the current building department there was coverage 24 hours a day/7 days a week, no matter what happened, and it cost the town a lot less with the three people.

Mr. Gardiner states that Mr. Hickey has worked for the town for 11 years. He expresses discontent with the manner in which this proposal was presented to Mr. Hickey and adds that it was an abomination to the town.     

Bunny Behm refers to benefits for the proposed full time position and asks what the department asked for. Sandy Garrett explains that the increase/decrease column is based on the one year prior adopted and the department request column.

Ms. Dole states that based on information provided from Mr. Gardiner, she asks if the new individual would be available all of these various hours. She states that she has not heard anything negative on the way the building department has been run and does not understand the rationale to make this change with something that is working for the public. Ms. Dole adds that it appears that this could be a dramatic change and may possibly cost a lot of money. Mr. Curley states that the change is for efficiency and continuity of services and will be accomplished by a full time person.

Mr. Gardiner explains a situation that occurred of a need for a certificate of occupancy (CO) regarding a closing for a house. He waited in a snow storm for the owner to arrive as he knew that there was a sense of urgency as they needed the CO to close the next day. He further explains the current operations of the department. He adds that the town is covered by all three inspectors.

Ms. Dole states that regardless of the time of day or day of the week, the services are provided; the system is efficient, and there are no complaints. She states that she feels that there is another issue not being addressed. She adds that there are significant differences in money and services being provided currently. She adds that the town is happy, and the employees are happy. Ms. Dole urges the board of selectmen to not fill this position until the board has heard the will of the town at town meeting.

Mr. Gardiner addresses the issue of the secretary’s salary, line 113, totaling $18,881.70. Mr. Gardiner states that this is its own separate section now and is not included in the building department. Mr. Gardiner states that there is only $4,000 proposed for secretarial services now with a full time position. The new person will be doing a lot of their own paper work and office work.

Tim Jandebeur reads an editorial that he wrote for the paper regarding the current building department noting the flux in the department. The article noted the manner in which the full time information was provided to Dave Hickey regarding his position.

Mr. Gardiner states that due to the manner in which the matter was addressed, Mr. Hickey will be retiring from the BI/CEO for Northwood. Mr. Gardiner states that Mr. Hickey is an engineer and the two assistants are contractors. He feels that this was done in a manner in which it is a disservice to the town. Mr. Gardiner states that there will now only be two part time positions in the building department. He is sorry to see Mr. Hickey leave. 

Page: 13: Dept. 42901~Emergency Management:
Mr. Curley states that the department is level funded. 

Page: 13-14: Dept. 43111~Highway Administration:
Mr. Curley states that the increases are due to steps and COLA.

Page: 14: Dept. 43121~Paving & Reconstruction:
Ms. Dole refers to line 880, which shows that $0 was expended for the block grant. Mr. Bryer explains that there was a block grant received and this is due to the flood. Mr. Martel explains that the funds were expended in a different line and he refers to road damage 43122/812.

Page: 14: Dept. 43122~Highway Cleaning and Maintenance:
Mr. Curley states that there is an increase in gravel prices.

Page: 14-15: Dept. 43125~Snow and Ice Control:
Mr. Curley states that the selectmen are proposing an increase in this section due to the fact that it was over expended last year.

Page: 15: Dept. 43163~Street Lighting:
Mr. Curley states that the department is level funded. 

Page: 15-16: Dept. 43211~Sanitation Administration:
Mr. Curley explains that the increase here is for the proposed full time position. Mr. Gardiner asks for an explanation as to why this position is justified. Mr. Curley states that the board would like to increase recyclables at the transfer station and in order to do this, the town needs someone who can do the research to determine how to decrease tonnage to the Lamprey. He adds that there will also be an increase in the hours of service to 25 hours per week. Mr. Gardiner states that the town would then be paying for 40 hours per week with only 25 hours open.  

Mr. Gardiner asks about the building being used by the highway department. Mr. Curley replies that there are some programs that can be done without the use of the building. Jim Vaillancourt, chair of recycling, states that we have a transfer station and hope to recycle more. Staff does not have the time and resources to do contracting and vendor research. He further explains the goals of the recycling committee and with a full time position there would be 15 hours for other items to be addressed, learned, and researched.

Ms. Dole states that 10 years ago the town had proposed a full time position. She explains that pricing was down on plastics at that time and the town lost support. The highway department began using the building. She states that the town cannot expect people to volunteer their services. Compensation needs to be provided to people for work that is done. She notes that what is pulled out of the waste stream is a savings; you don’t have to get paid for the materials for it to be a savings. Mr. Knox states that the compactors are being made at this time. Mr. Curley notes that there will be a decrease in the part time position, line 110, when the full time position is created.

Page: 16: Dept. 43242~Solid Waste Trans Costs:
Mr. Curley states that there is a decrease in this section.

Page: 16: Dept. 43243~Solid Waste Disposal:
Mr. Curley states that there is a decrease in this section. Ms. Dole states that with what was adopted and what was spent, it appears that the purpose of the recycling center is working. She would expect that these two departments would increase like everything else. She would like to congratulate the supervisor. Mr. Gardner states that by covering the areas of what needs to be removed, there has been a savings as there is now a lack of water.

Page: 16-17: Dept. 44111~Health Department:
Mr. Curley states that there is a slight increase in this department. 

Page: 17: Dept. 44141~Animal Control:
Mr. Curley states that there is a decrease for this department. Ms. Dole asks
about the vehicle line 660. Mr. Curley states that presently the town does not share anything with Deerfield. The town reimburses the animal control officer for mileage for his private vehicle.

Page: 17-18: Dept. 44151~Health Agencies-Children:
Mr. Curley states that there is a decrease for this department.

Page: 18: Dept. 44411~Welfare Administration:
Mr. Curley notes that this department is level funded.

Page: 18-19: Dept. 44451~Medical Payments-Welfare:
Mr. Curley states that there is a slight increase in this department.

Page: 19: Dept. 44452~Welfare Vendors Payments:
Mr. Curley states that there is an increase in the services provided for this year.

Page: 19-20: Dept. 45201~Parks and Recreation:
Mr. Curley states that there is an increase due to a step increase.

Page: 20: Dept. 45501~Library:
Mr. Curley states that there is an increase due to a step increase and a COLA. Ms. Dole asks about the increase in the building maintenance, line 430. Librarian Donna Bunker explains that the building maintenance covers the septic; floor; water tests; lighting; furnace; shelves; chairs, etc. She states that some items are yearly items as well.

Page: 21: Dept. 45831~Patriotic Purposes:
Mr. Curley states that the decrease is based on the fact that less money was expended this year.

Page: 21: Dept. 45890~PD Wage Grant Programs:
Nothing is noted for this section.

Page: 21: Dept. 45899~Donations:
Mr. Curley states that this is level funded.

Page: 21-22: Dept. 46111~Conservation:
Steve Roy, Conservation Commission chairman, explains the purposes of the requests for increases from the CC. He states that line 490, forest land management, is for updating the land management plan which was done in 1990. He states that cutting has not been done on the intervals as noted in the plan and the CC would like the plan to be updated this year. The cost is to update the plan along with provide detailed maps. He notes that the legal, training, and other lines were reduced to compensate for this request.
 
Mr. Roy also notes line 330, contracted services. He explains that the increase is for a request for funds for the town engineering to provide a quote, spec. out, and create a plan for the erosion problem and is a liability for the town occurring at Lucas Pond. He adds that there is a safety factor with the current conditions. Mr. Roy states that the recreation department should cover this; however, since they did not the CC is addressing the need for the repairs.

Ms. Dole asks why the selectmen chose to reduce the department’s amounts for these two sections. Mr. Bryer states that relative to the forest land management plan the cost of the cutting can be taken out of the revenues. Ms. Dole states that the plan and background work that needs to get done and updated should be done this year so that the town is current with the cutting schedule.

Further discussion is held regarding the Lucas Pond Beach area and the reduction of the proposed $10,000 to the selectmen’s recommended amount of $7,000. Mr. Bryer states that the BOS felt that the facilities committee should take a look at this as it is a town facility. Ms. Dole states that she disagrees as this is a beach, not a building. She states that if the CC is willing to address it then they should and she notes the liability issue. She would like to see the money returned to allow the department to correct this issue.

Mr. Gardiner states that he was sent to Lucas Pond to do an inspection; it is a trash dump. It is a reclaimed trout pond run by the state. He states that the access to the lake is not safe and also notes liabilities and deterioration. He asks if there is any state funding available. Mr. Bryer states that the selectmen spoke with representative from NH Fish and Game and they explained that there is not much money in the state for this at this time. Mr. Gardiner states that this is the only access other than the boat launch. Mr. Bryer suggests that the state representatives be contacted. He also suggests that the item be presented as a warrant article.

Ms. Bobowski states that the Natural Community Resources Committee (NCRC) did not expend funds this year and the money was reduced. She requests that the funds be considered to remain in the budget.

Mr. Roy states that NH Fish and Game has offered labor and services, not funds, for Lucas Pond. He explains that the first step is a restoration plan. Ms. Knox states that she has been collecting information on Lucas Pond. She should have this info before town meeting. She recommends that this be presented as a warrant article so that it is discussed.
Page: 22: Dept. 46510~Economic Development:
Mr. Curley states that the department is level funded.

Page: 22: Dept. 47231~Interest on T.A.N.:
Mr. Knox requests that this be increased in case the town needs to borrow.

Page: 22: Dept. 46591~CDBG Expenditures Misc.:
Mr. Curley explains that there are no projects proposed for this year. This expenditure is for Tower View septic update.

Ms. Behm states that it was a joy to go through this budget this year as compared to last year. She would like to thank whoever is responsible. Ms. McNally agrees as there was a lot of frustration last year.

Mr. McNally calls for a recess. 

Session resumes and Mr. McNally states that the committee does not have the warrant articles; therefore the public hearing will not be held tonight; it will be continued to Wednesday, January 16, 2008 at 7:00 p.m.
 
Mr. McNally asks for any additional questions or comments on the budget. There are none.

The water district representative is not present this evening to proceed with their proposed budget.

Ms. Dole asks about the status of the school’s budget. Mr. McNally states that the committee is waiting on final figures for CBNA, otherwise the committee is finished with the school’s budget. Ms. Behm suggests that the school be contacted by the budget committee chairman and let them know that someone should be here for all meetings.

Ms. McNally asks if the budget committee addressed all the school’s warrant articles. Mr. McNally replies that the committee addressed all warrant articles that were presented to the committee. A discussion is held on whether the school board had in fact recommended all of their warrant articles. Ms. Smith notes that this question was asked at the meeting on Saturday and the answer was provided that all warrant articles were voted and recommended by the school board. Mr. McNally states he will check into this and will provide the info at the Wednesday night meeting.

Mr. McNally recesses the public portion until Wednesday night. Mr. Bryer states the BOS will meet on Tuesday night to vote on the town’s warrant articles.

WORK SESSION:
Page: 21: Dept. 45501~Library:
Ms. Bobowski motions to recommend the selectmen’s recommendation of $173,647.86. Mr. Johnson seconds. Ms. Bobowski asks about the increases in line 670/Books & Periodicals. Susan Carr, library trustee, explains that this was reduced last year per the request of the BOS. Mr. Bryer stated that the budget was cut last year at town meeting and the selectmen asked each department to reduce areas in their budget and this is where the library had negotiated to cut.

Ms. Bunker refers to line 111 and explains that one aide was calculated twice. Mr. Bryer notes that lines 220 and 225 will change. Ms. Bunker asks about the status of health plans and how it is projected if a person leaves or needs to change to a different plan. Mr. Bryer explains that the town must budget for the family plan if there are vacant positions. If an employee changes their coverage, the new request for insurance must be honored and the funds found within the budget.

Mr. Holden amends the motion to postpone voting until a correct figure is provided. Mr. Bailey seconds. Amendment VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0. The motion and second are withdrawn.

Page: 1: Dept. 41301~Selectmen:
Mr. Johnson motions to recommend the selectmen’s amount of $10,250.25. Ms. Bobowski seconds. Mr. Holden asks about the selectmen’s workshop, line 820. Mr. Curley states that the Local Government Center does not charge the board for this workshop. Mr. Holden amends the motion to recommend an amount of $9,650.25. Ms. Bobowski seconds. Ms. Edwards states there may be other trainings available for the selectmen to attend. Mr. Curley adds that there are other courses and Mr. Bryer notes that a few years ago a few selectmen attended the GFOA conferences. The amendment and second are withdrawn. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 1: Dept. 41302~Town Administrator:
Ms. Edwards motions to recommend the selectmen’s total of $53,126.11. Ms. Bobowski seconds. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 1: Dept. 41303~Moderator:
Ms. Edwards motions to recommend the selectmen’s total of $699.73. Mr. Johnson seconds. Mr. Holden asks for an explanation of the salary line, 130. Mr. Curley explains that this is paid hourly and is based on the amount of elections. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 1-2: Dept. 41309~Executive Office:
Ms. Edwards motions to recommend the selectmen’s total of $177,368. Ms. Bobowski seconds. Mr. Holden asks about the office assistant position. Mr. Curley explains that this position is being utilized more by the executive office. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 2: Dept. 41401~Restoration of Records:
Ms. Edwards motions to recommend the selectmen’s total of $1,000. Ms. Holmes seconds. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 2-3: Dept. 41402~Voter Registration:
Ms. Bobowski motions to recommend the selectmen’s total of $2,353. Mr. Johnson seconds. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 3: Dept. 41403~Elections:
Mr. Johnson motions to recommend the selectmen’s total of $4,307.38. Ms. Bobowski seconds. Mr. Bryer states that salary line 120 should be increased. Ms. Garrett explains the ballot clerks were increased to $8. per hour and the voter registration clerks increased to $12.50 per hour. She states that she was not provided any additional information relative to the hours needed per election. The motion and second are withdrawn.

Page: 3-4: Dept. 41501~Finance Administration:
Ms. Edwards motions to recommend the selectmen’s total of $66,765.31. Mr. Johnson seconds. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Page: 4: Dept. 41502~Audit Services:
Ms. Edwards motions to recommend the selectmen’s total of $14,500. Mr. Johnson seconds. Ms. Edwards asks why the cost of the audit has increased. Mr. Bryer explains that this is due to additional requirements for GASB. Mr. Bryer adds that the board will continue with the current audit firm for one more year and will then go out to bid. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 10/0.

Mr. Jacobsmeyer arrives at 11:38 a.m.

Page: 4: Dept. 41503~Assessing Admin:
Mr. Johnson motions to recommend the selectmen’s total of $53,125. Ms. Bobowski seconds. Ms. Edwards asks when the contract is up. Mr. Bryer states that he will get this info back to the committee. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 11/0.

Page: 4-5: Dept. 41504~Tax Collector/Town Clerk:
Ms. Bobowski motions to recommend the selectmen’s total of $107,809.30. Mr. Johnson seconds. Ms. Bobowski asks about the increase to health benefits. Ms. Garrett explains that there has been an increase in the health benefits, reflected in January and again in June. She adds that this is a two person plan and is now being reclassed to the proper departments. VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 11/0.

Page: 5-6: Dept. 41505~Treasurer:
Ms. Edwards makes a motion to recommend the selectmen’s total of $9,329.70. Ms. Pingree seconds. Discussion is held regarding the treasurer’s salary. Mr. Curley states that the BOS agreed to increase the amount. Mr. Johnson amends the motion, second by Mr. Bailey, to recommend the department’s amount of $11,320.88. Ms. Edwards asks if there is any history or policy on consistency regarding giving elected officials a pay increase. Additional discussion ensues regarding the position being salaried or stipend. Ms. Bobowski asks if there are such differences in elected officials. Mr. Bryer explains that there is a publication from LGC, a wage criteria book, which contains information regarding salaries and stipends for town officials that is used for comparison purposes. Ms. Bobowski requests information be made available from the book. Mr. Bryer adds that the salary is based on whoever holds the position. Mr. Johnson states that should the current treasurer decide not to run, there may not be many people that would want to do the work for the stipend presented. Amendment VOTE: YES: BE, NH, LE, SB, CP, RB, HJ, DM. NO: RH, KC, JJ. Motion passes; 8/3.  VOTE: YES: RH, KC, BE, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 11/0.

The committee breaks for lunch at 11:55 a.m. Session resumes at 1:00 p.m.

Mr. Edwards is excused and Mr. Jacobsmeyer is also absent.
 
Page: 6: Dept. 41509~Budget Admin.:
Ms. Edwards makes a motion to recommend the selectmen’s total of $1,340. Ms. Bobowski seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, HJ, DM. Motion passes unanimously; 9/0.

Page: 2-3: Dept. 41402~Voter Registration:
Mr. Curley refers back to lines 220 and 225 and provides new totals. Ms. Smith states that new totals would need to be addressed during a selectmen’s meeting. Further discussion is held regarding reconsidering this section. Ken Curley makes a motion, second by Ms. Bobowski, to reconsider Dept. 41402~Voter Registration. Motion and second are withdrawn.

Mr. Jacobsmeyer arrives.

Page: 6: Dept. 41510~TTF Secretary:
Mr. Johnson makes a motion to recommend the selectmen’s total of $4,075. Ms. Edwards seconds. A discussion is held regarding the breakdown of the audit funds within the different departments. Ms. Garrett explains that the funds have not been broken down into the 2007 amounts. This now shows total town costs. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 6: Dept. 41531~Legal Operations Services:
Ms. Edwards makes a motion to recommend the selectmen’s total of $30,000. Mr. Johnson seconds. Mr. Holden asks about the expended amount. Mr. Curley replies that the legal services are an unknown amount. He adds that the amount was reduced by $5,000. based on the amount spent this year. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 6: Dept. 41533~Claims, Judgments, Settlements:
Ms. Edwards makes a motion to recommend the selectmen’s total of $25,000. Ms. Bobowski seconds. Mr. Holden requests an explanation for this section. Mr. Curley explains that the amount of claims cannot be predicted and it has been level funded. Additional discussion is held regarding cases ongoing. Ms. Smith replies that there is one pending that she is aware of. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 10-12: Dept. 42211~Fire Department:
Ms. Edwards makes a motion to recommend the selectmen’s total of $316,859.71. Mr. Johnson seconds. Fire Chief George Ashford explains the stipends were all on one line and they are now separated out. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 6-7: Dept. 41552~Personnel Administration:
Mr. Johnson makes a motion to recommend the selectmen’s total of $35,058. Ms. Bobowski seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.
Page: 7: Dept. 41913~Zoning Board of Adjustments:
Ms. Edwards makes a motion to recommend the selectmen’s total of $9,350. Mr. Johnson seconds. Mr. Holden asks why the $2,000 decrease. Mr. Curley states that the ZBA did not spend anything in 2007 for legal. Ms. Smith adds that there were expenditures for legal in 2006. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 8: Dept. 41941~General Government Buildings (GGB):
Ms. Bobowski makes a motion to recommend the selectmen’s total of $104,951. Mr. Johnson seconds. A discussion is held regarding the cellular phone charges, line 343 and the reason for the $3,400 increase. Mr. Curley explains that the line has been over expended. Ms. Edwards asks about the heat/oil line 411. Mr. Curley states that the selectmen are budgeting enough funds to cover for the services. VOTE: YES: KC, NH, LE, SB, CP, RB, JJ, HJ, DM. NO: RH. Motion passes unanimously; 9/1.

Page: 8: Dept. 41951~Cemeteries:
Mr. Johnson makes a motion to recommend the selectmen’s total of $6,600. Ms. Bobowski seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 8: Dept. 41961~Insurance:
Ms. Edwards makes a motion to recommend the selectmen’s total of $31,000. Mr. Johnson seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, JJ, HJ, DM. Motion passes; 9/0/1. Mr. Bailey was out of the room.

Page: 8: Dept. 41974~Facility/Highway Committee:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $1,500. Mr. Johnson seconds. Mr. Curley explains volunteer committees and the jobs of a secretary for these committees. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 7: Dept. 41911~Planning & Development:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $53,805. Mr. Johnson seconds. Chairman Eric Reitter is present regarding the planning board’s proposed budget. Mr. Holden asks why the budget is less. Mr. Reitter explains that legal fees have been reduced. Ms. Smith adds that the planner’s wages were an estimate. Mr. Reitter states that the contracted services line has been reduced as the full amount has not been spent over the past few years. Mr. Reitter states that there is $5,000 budgeted. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 12: Dept. 42217~Medical Services:
Mr. Johnson makes a motion to recommend the selectmen’s total of $502. Ms. Edwards seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 12-13: Dept. 42401~Building/Code Enforcement:
Mr. Holden makes a motion to recommend last years adopted total of $93,763.74. Ms. Bobowski seconds. Mr. Holden states that the public spoke on how they feel regarding this department and they requested that the number be changed. He states that hopefully the selectmen will understand the message from the public. He asks the budget committee to vote for this amount to send a message to the BOS. Mr. Bailey states that the town has tried one building inspector before. He adds that since it has been run the way it is being run now, there have not been any complaints in recent years. The department head is very accommodating and works well with all of the people. He suggests that this department continue the way it has been run; it does not need to be changed. Mr. Holden also notes that usually a full time position is presented by a warrant article and this is not occurring this time.

Further discussion is held regarding the process at town meeting. Mr. Curley states that the appropriated funds would cover either part time positions or the full time position. Mr. Holden states that he made the motion with this particular figure to send a message that they do not support a change for this department; keep it the same as last year. Ms. Edwards notes that the department’s budget is less than the selectmen’s budget and asks why not support the department’s recommended figure.

Mr. Bailey states that the work load will be less this year as building will be decreased. Mr. Johnson makes an amendment to the motion to recommend the department’s recommended total of $87,923.93. Ms. Bobowski seconds. Amendment VOTE: YES: RH, NH, SB, CP, RB, JJ, HJ, DM. NO: KC, LE. Motion passes; 8/2. VOTE: YES: RH, NH, LE, SB, CP, RB, JJ, HJ, DM. NO: KC. Motion passes; 9/1.

Page: 13: Dept. 42901~Emergency Management:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $705. Mr. Johnson seconds. Ms. Edwards asks if there is any long term planning for specific needs in this department. Mr. Curley states that there have been discussions with the department head. Mr. Curley explains that the department makes use of other town resources, police, fire, etc. Further discussion is held regarding the duties involved for the position. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 13-14: Dept. 43111~Highway Administration:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $158,416.15. Ms. Edwards seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 14: Dept. 43121~Paving & Reconstruction:
Mr. Johnson makes a motion to recommend the selectmen’s total of $345,000. Ms. Bobowski seconds. Ms. Edwards notes that the town is behind in the 5 year roads plan. Mr. Curley states that the town is planning to get back on track. He adds that there are also fuel increases. Mr. Bailey adds that FEMA did reimburse the town; however, contractors still needed to be paid. Further discussion is held regarding the roads schedule.  VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 14: Dept. 43122~Highway Cleaning and Maintenance:
Ms. Edwards makes a motion to recommend the selectmen’s total of $43,500. Mr. Johnson seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 14-15: Dept. 43125~Snow and Ice Control:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $104,001. Ms. Edwards seconds. Mr. Holden asks if this number is still workable. Mr. Curley replies yes and adds that the BOS did review figures last week and this should be sufficient. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 15: Dept. 43163~Street Lighting:
Ms. Edwards makes a motion to recommend the selectmen’s total of $1,500. Mr. Johnson seconds. Mr. Holden requests an explanation of the expended amount of $552.33. Mr. Curley states that he is not sure of the amounts. Mr. Bailey notes that he does not believe that the section has been changed since the new lights have been put in. Further discussion is held regarding the timing and payments of invoices from December. Ms. Garrett states that the monthly invoice is approximately $30-$40. Mr. Holden amends the motion and recommends $750. Ms. Edwards seconds. Amendment VOTE: YES: RH, NH, LE, SB, CP, RB, JJ, HJ, DM. NO: KC, Motion passes; 9/1. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0.

Page: 15-16: Dept. 43211~Sanitation Administration:
Ms. Bobowski makes a motion to recommend the selectmen’s total of $118,950.23. Mr. Johnson seconds. Ms. Edwards states that there are members of the public that were in support of the full time position as well as other committees in town. Mr. Holden feels that this should be proposed as a warrant article. Further discussion is held regarding last year’s vote for the position. Mr. Curley states that the position was supported at town meeting last year and there was an error with the votes. Ms. Edwards states that the transfer station will be increasing the hours that they are open to the public. Mr. Bailey notes that many residents are paying to for curbside service, which has helped with the amount of volume being less going into the transfer station. He adds that there is an efficient system now without having this position becoming a full time status. Ms. Bobowski asks if there are things that can be done to increase the amount of recycling for the town. Mr. Holden states that he encourages and supports recycling; however, he expresses concern with setting a precedent and feels this position should be presented as a warrant article.

Further discussion continues regarding materials to recycle and where curbside trash goes. Mr. Curley states that more service hours are needed. He adds that he feels that the job of the selectmen is to determine the personnel required provide the services to the town. VOTE: YES: KC, NH, LE, SB, CP, RB, HJ, DM. NO: RH, JJ. Motion passes; 8/2.

Page: 16: Dept. 43242~Solid Waste Trans Costs:
Mr. Johnson makes a motion to recommend the selectmen’s total of $13,670. Ms. Edwards seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0. 

Page: 16: Dept. 43243~Solid Waste Disposal:
Ms. Edwards makes a motion to recommend the selectmen’s total of $39,414. Mr. Johnson seconds. VOTE: YES: RH, KC, NH, LE, SB, CP, RB, JJ, HJ, DM. Motion passes unanimously; 10/0. 

Public hearing for the water district will be held Wednesday evening.

Mr. Johnson makes a motion, second by Ms. Bobowski, to recess the meeting until Monday, January 14 at 7 p.m.

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary