Planning Board

Minutes

November 6, 2006

Official as of January 8, 2007

Chairman Reitter calls the work session to order at 7:02 p.m.

PRESENT: Chairman Eric Reitter, Joann Bailey, Lucy Edwards, Alternate Nikki Roy, Board Administrator Linda Smith, and Town Planner Elaine Planchet. Alternate Joanne Carette (7:10).

VOTING DESIGNATION: Eric Reitter, Joann Bailey, Lucy Edwards, Nikki Roy, and Joanne Carette.

ABSENT: Vice Chairman Robert Jozokos, Selectmen Representative Ken Witham, Robert Fletcher, Alden Dill, and Alternates Scott Martin and Victoria Parmele.

MEETING:
CASE: 06-08: Franklin and Sandra Bean, 36 Bean Road. Map 234, Lot 12-2. Applicant is seeking a four lot subdivision of 22.47 Ac. One lot will have existing house, septic, and well. 3 remaining lots will be approximately 2.5 Ac. Fourth lot will be 14.8 Ac. Frontage proposed on new Class V road, which will be 650’ long; open space design. Application was accepted 4/27/06. Continued from 7/27/06. 65- day 7/1/06.

CASE: 06-09: Franklin and Sandra Bean, 36 Bean Road; Map 234, Lot 12-2.  Lorraine and David Ruth, 114 First NH Tpke., Map 234, Lot 13. Applicants are seeking a boundary line adjustment to add 0.49 Ac. onto lot 13, to become 1.9 Ac. Lot 12 will be reduced from 22.62 Ac. to 22.12 Ac. This will add 5’ frontage onto lot 13 along Rte 4.  Application was accepted 4/27/06. Continued from 7/27/06. 65-day 7/1/06.

Mr. Drew, of Orvis and Drew, is present.

Mr. Reitter states that comments from Underwood Engineers have been received and are reviewed. Brief discussions are held regarding the lot layout, permits, and utilities. Mr. Reitter states that the board has already addressed easements. 

Conditions of approval are discussed. The public portion was closed, October 16, 2006.

Eric Reitter makes a motion, second by Nikki Roy, to approve the boundary line adjustment, with the following conditions:
• Certification of Monumentation be provided
• All pins be set
Motion passes unanimously; 4/0.

Eric Reitter makes a motion, second by Nikki Roy, to approve the 4 lot subdivision, with the following conditions:
• Notice of Decision statement: No further wetland impacts will be permitted for lot development
• Permit approval dates will be noted on the plans
• Homeowner’s Association Documents and all other associated legal documents be recorded with the plans at the registry of deeds
• Road construction be reviewed by the town’s engineers during construction
• A performance guaranty for 100% of the cost of construction and related engineering review be provided to the town before construction begins and before the plans are signed
• All site improvements must be completed within one year so that the binder course of pavement is placed within one year
• As built plans be submitted after construction
• All local, state, and federal permits be obtained and complied with
• All pins be set and certificate of monumentation be provided
• All fees be paid
• The town will address the relocation of the catch basin with NHDOT.  Should the catch basin be relocated, the matter will be addressed in the as built plans. The town’s engineer will also need to be involved with the relocation. 
Motion passes unanimously 5/0.

Mr. Reitter requests that all conditions of approval be shown on the plans.

ORDINANCES:
Ms. Bailey states that the board needs to pick and choose the ordinances to present. Mr. Reitter states that he believes that there are only 4 items this year.

Open Space: The board agrees to present an open space purpose and a formula method and they will present these items separately. The lot size for open space will remain as 1½ acres.

Non Conforming Lots: After discussion, the board agrees to make no changes at this time. Ms. Smith will talk to the town’s assessor and query lots that are under 1.9 acres. The board discusses and agrees to invite the ZBA to a meeting to discuss changing lot size. Ms. Planchet will contact members of the ZBA and request that they attend a regular scheduled work session to further discuss non-conforming lots.

Design Review Criteria: Mr. Reitter states that Ms. Parmele had emailed some information regarding design criteria.  

Certified Plot Plan: A discussion is held regarding certified plot plans for non conforming lots and general district for setbacks and lot area. The board discusses if this should be required by a licensed land surveyor. To be further addressed next week.

Sidewalks: A discussion is held regarding the estimates received from Keith Pratt of Underwood Engineering, for three specified locations for sidewalks. Mr. Reitter states that Mr. Pratt’s estimate was a total of $1.9-2.2 Million with $8-10 sq. ft. for design costs and construction costs were $100 sq. ft.

Mr. Reitter states that he and Elaine Planchet met with Julie LaBranche from SRPC relative to the memorandum of understanding and NHDOT issues. They also discussed sidewalks. This will be further discussed next Monday with the highway advisory committee and then with the selectmen on Tuesday along with the memorandum of understanding (MOU).  

Lot Coverage: The language proposed with same question as last year, presented by Ms. Planchet.

Large Scale Retailers: Mr. Reitter states that the board will propose the same language as last year.

Capital Improvement Plan: Mr. Reitter states that letters need to be sent out to department heads.

A discussion is held regarding the time frame for the 60 day extension request to NHDOT for the North East Credit Union. Mr. Reitter states that the time has almost expired and suggests that a letter be sent to NHDOT noting the items where the project does not conform to the town’s regulations and request that the board has an opportunity to meet and discuss the items with the applicant. Discussion is held regarding access and egress of the site.
Mr. Reitter leaves at 8:00 p.m. and Ms. Edwards is acting chair.

Discussion ensues regarding the timeframe of warrant articles and if the planning board should present sidewalks as a warrant article. Ms. Edwards explains a petition warrant article and the process of such. She adds that she is not sure that the planning board can present warrant articles. She adds that this discussion should continue with Mr. Reitter present.

ADJOURNMENT:
Nikki Roy makes a motion, second by Joanne Carrette, to adjourn at 8:25 p.m. Motion passes unanimously; 5/0. 

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary