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BOS Minutes 03/02/04 PDF Print E-mail
Written by webmaster   
Monday, 15 March 2004
Board of Selectmen
Minutes
March 2, 2004
March 16, 2004

Chairman Bryer called the meeting to order at 6:00 p.m.

Members Present: Chairman Bryer, Selectman Edwards, Selectman Hadley, Town Administrator Stephen Fournier, and Secretary Lisa Fellows-Weaver.

Minutes:
***MOTION*** by Selectman Hadley to accept the minutes of February 17, 2004, as amended. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

A discussion was held regarding moving the boundary stone that marks the town line of Nottingham and Northwood. Selectman Edwards clarified that the marker is for the Gatchell plan only and not for the town boundary lines and is to prevent the town snowplows from hitting it. Selectman Hadley provided a copy of issues that the Nottingham Selectmen would like addressed by the Northwood Planning Board. Selectman Edwards stated that these issues could be reviewed at the planning board's work session scheduled for March 4.  

***MOTION*** by Selectman Hadley to accept the minutes of February 3, 2004, as amended. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

***MOTION*** by Selectman Hadley to accept the following non-public minutes, as presented: November 25, 2003, December 9, 2003, December 23, 2003, January 20, 2004, and February 3, 2004. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Citizen's Forum:
Ken Witham was present regarding the SB2 school petition warrant article. A discussion was held regarding the fact that the list of petitioners was not placed in the school district section of the town report and who is responsible for that. Mr. Fournier stated that it is the school's responsibility for it to be made available to the town for publication. He added that the town prints the town report with the school's report included; however, the town is not responsible for the school's portion. Selectman Hadley suggested that Mr. Witham address this at a school board meeting. Additional discussion was held regarding the signatures of the petition being available and printed in the warrant article and placed in the town report. Mr. Witham stated that he felt that it is important that the signatures of the petitioner's be made available to the public voters. Mr. Fournier stated that he would speak to the superintendent and request copies of the warrant with the petitioner's signatures be made available at the school district meeting.

Mr. Witham stated that last year he was in favor of all employees in town hall receiving a pay increase and the cost of living increase. He added that this year he feels the same way that pay increases should be to all town employees. He noted that he was mis-quoted in the Fosters Daily Democrat.

Reports and Communications from Town Officials:
Finance Report:
There is no finance report for this meeting.

Town Administrator Report:
Waiver to Build on a Private Road - HSK on Shore Road & Legault on Long Pond Road:
Two applications for building on a private road were submitted to the board for their signature. One for HSK on Shore Road and another for Christine Legault on Long Pond Road. Town Administrator Fournier stated that it is his recommendation that the board deny these requests due to the fact that the planning board, as required by state statues, has not reviewed or commented on these requests. ***MOTION*** by Selectman Hadley to table the waiver requests for HSK on Shore Road and for C. Legault on Long Pond Road until they are reviewed by the planning board. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Application to Build on a Class VI Road - Winding Hill Road:
An application to build on a Class VI road was submitted for the board's signature for Winding Hill Road in West Meadow Development, Robert Beck property. ***MOTION*** by Selectman Hadley to approve the agreement and release and sign the request for building on a Class VI road for Winding Hill Road. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Naming of a Driveway:
Town Administrator Fournier presented the board with a request to name a driveway in the existing Abott subdivision off of Blake's Hill Road. Mr. Fournier stated that there is a private driveway serving two residences. Mr. Abott has requested that this driveway, which is located at the end of the subdivision road, Meadow Lane, be named Sax Alley. ***MOTION*** by Selectman Hadley to approve the naming of the driveway at the end of Meadow Lane to Sax Alley. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Renaming of a Shared Driveway:
Town Administrator Fournier presented the board with a request to rename a shared driveway off the cul-de-sac on Byrne Road in the Coe Woods subdivision. The driveway has been named Ann Drive. The first property owner  objected to this name and is requesting that it be renamed to Ravenwood Drive. ***MOTION*** by Selectman Hadley to approve the renaming of Ann Drive to become Ravenwood Drive. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Abatement for Raymond Butler Estate - Map 222; Lot 33/Sublot 20:
Town Administrator Fournier presented the board with an abatement for the Raymond Butler Estate, Map 222; Lot 33/Sublot 20 for the 2002 taxes for $727. and $799. for tax year 2003. ***MOTION*** by Selectman Edwards to approve the abatements for the Butler Estate for $727. for 2002 taxes and $799. for 2003 taxes. Seconded by Selectman Hadley. Chairman Bryer made the motion unanimous. Motion passed, 3/0. The board signed the abatements.

Supplemental Tax Bill for Tina Prescott - Map 222; Lot 33/Sublot 20:
Town Administrator Fournier presented the board with a supplemental tax bill for Ms. Prescott for $799. for the 2003 taxes. ***MOTION*** by Selectman Edwards to approve the supplemental tax warrant for $799. for Tina Prescott for the 2003 taxes. Seconded by Selectman Hadley. Chairman Bryer made the motion unanimous. Motion passed, 3/0. The board signed the tax bill.   

Current Use Penalty and Warrant - Doust, Map 224; Lot 27:
Town Administrator Fournier presented the board with a current use penalty for $6,000. for Richard Doust, Map 224; Lot 27. ***MOTION*** by Selectman Edwards to approve the current use penalty for $6,000. for Richard Doust, Map 224; Lot 27. Seconded by Selectman Hadley. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Veteran's Tax Credit:
Town Administrator Fournier presented the board with an abatement for a  veteran's tax credit for $100. for Charles Blanchard, Mary Lane, Map 109; Lot 97/Sublot 8. ***MOTION*** by Selectman Hadley to approve the abatement for a veteran's tax credit for $100. for Mr. Blanchard, Map 109; Lot 97/Sublot 8. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

MS - 5:
Town Administrator Fournier presented the board with the MS-5 documents prepared by the town's auditors, Mason and Rich. This will be submitted to DRA by the April 1, 2004, deadline. The board agreed to have Finance Administrator Tammie Beaulieu review the document prior to the board signing it.

Presentation by Cable Committee:
Ken Curley and Bernie King provided a demonstration of the new cable equipment and sound system.  A discussion was held regarding the current security system in the large meeting room. The board agreed to install the current alarm system into the large meeting room. Additional discussion was held regarding the need to create a policy for taping and recording the selectmen's meetings. This will be further addressed at a future meeting. After the presentation, Selectman Bryer thanked Mr. Curley and Mr. King for their time and effort on this project.  

7:00 - Meeting with Town Moderator Robert Robertson:
A discussion was held regarding the presentation and schedule of the warrants and to the articles each selectman would address. Additional discussion was held regarding the need for new voting booths and various types of aluminum framed and handicapped booths available. Mr. Robertson stated that a report from the last election inspection has not been received. Mr. Robertson suggested that the board make arrangements prior to the September primary for an alternative voting location. He suggested the town check into the Shepherd's Center or St. Joseph's Catholic Church, both next-door. Mr. Robertson stated that the town would need 15 voting booths and 1 additional voting booth would need to be handicap accessible. He recommended the board amend the budget to include the purchasing of these booths. Ms. Beaulieu was asked to have a have purchase amount available for town meeting.

Junk Dealers Licenses:
Town Administrator Fournier presented the board with four junk dealers licenses for their signatures. All dealers are existing. ***MOTION*** by Selectman Hadley to approve and sign the junk dealers licenses as submitted. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Intent To Cut Forms:
Town Administrator Fournier presented the board with two intent to cut forms as follows: Cersosimo Lumber Co., Inc. on Lower Deerfield Road, Map 243; Lot 10 and Gruber on Old Turnpike Road, Map 215; Lot 10. ***MOTION*** by Selectman Hadley to approve and sign the intent to cut forms for Cersosimo Lumber Co., Inc. on Lower Deerfield Road, Map 243; Lot 10 and Gruber on Old Turnpike Road, Map 215; Lot 10. Seconded by Selectman Edwards. Chairman Bryer made the motion unanimous. Motion passed, 3/0.

Proposal for Transportation Systems Planning (UNH Road Study):
Town Administrator Fournier stated that he has received the final proposal for the transportation systems planning from Ned Connell for the highway study. Two proposals were received; one for a full version update and the other is for a surface condition update only. The board agreed to request that Mr. Connell meet with the highway advisory committee. The selectmen will then discuss this with the highway advisory committee and the road agent.  

Other:
Mr. Fournier thanked the Board of Selectmen and town staff for giving him the opportunity to serve the town for the past 2 years. He stated it was an honor to work with the town and he will miss the community. Selectman Hadley wished him luck with his new position. Selectman Bryer also wished Mr. Fournier good luck in his new position and thanked him for his years of service to the town.

Selectmen's Comments:
Selectman Edwards expressed concern regarding some pending issues that need to be addressed such as a new location for elections, the incomplete personnel policy, and the sound system, which was addressed tonight. Selectman Bryer requested a copy of work in progress for all pending documents. Selectman Edwards stated that the transfer station and public works are issues that need to be addressed. A discussion was held regarding the cable bulletin board. Town Administrator Fournier stated that he would ask the cable committee to contact the vendor company regarding the computer needs. Selectman Edwards asked permission to update the website for the town, as necessary. Mr. Fournier will explain this process to her. Selectman Bryer asked if Ms. Weaver would be willing to learn that process as well. Mr. Fournier will teach her how to update the website tomorrow. Selectman Edwards stated that she would like the responsibility of keeping the town's email newsletter ongoing. The board agreed.   

Selectman Bryer stated he would attend the highway advisory committee meetings and would begin to address the personnel policy.

Selectman Hadley stated that he would like the board to state that they have reviewed the draft suggestions from the Town of Nottingham Selectmen regarding the conditional approval of the Gatchell plan and would request that the Northwood Planning Board review and consider these comments from the Nottingham selectmen. Selectman Edwards stated that the planning board would be meeting on Thursday and could review these comments. Additional discussion was held and the board agreed that the conditions requested would be an agreement between the selectmen of both towns. Selectman Hadley requested that Mr. Fournier contact the town administrator of Nottingham. The selectmen deferred this issue to the planning board for their review.

Selectman Hadley stated that the fees are scheduled to be reviewed in March  and added that the board should also include the review of ambulance fees and the should consider reducing the cable franchise fees.

Selectman Hadley stated that the loss of Police Commissioner Chair and planning board member Polly Pinkham would be a significant loss to the community. Selectman Bryer called for a moment of silence for Polly Pinkham to remember her many dedicated years of service.

Non-Public Session:
***MOTION*** by Selectman Hadley to enter into non-public session under RSA 91-A:3 II (a, c, & e) at 8:07 p.m. Seconded by Selectman Edwards.  
Chairman Bryer made the motion unanimous. Motion passed, 3/0.

***MOTION*** by Selectman Edwards to come out of non-public session at 9:30 p.m. Seconded by Selectmen Hadley. Selectman Bryer made the motion unanimous. Motion passed; 3/0.
 
***MOTION*** by Selectman Edwards to seal the minutes of the non-public session. Seconded by Selectmen Hadley. Selectman Bryer made the motion unanimous. Motion passed; 3/0.

***MOTION*** by Selectman Edwards to adjourn at 10:05 p.m. Seconded by Selectmen Hadley. Selectman Bryer made the motion unanimous. Motion passed; 3/0.

Respectfully submitted,


Lisa Fellows-Weaver
Board Secretary
 
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