Board of Selectmen

Minutes

October 26, 2009

Official as of November 10, 2009

Town Hall Northwood NH – October 26, 2009

Call to Order
Chairman Alden Dill called the meeting to order at 7:00 p.m.

Roll Call
Chairman Alden Dill, Selectman Scott Bryer, Selectman Robert Holden, and Town Administrator David Stack.

Preparation for Tax Rate Setting
Town Administrator David Stack reviewed a chart detailing possible tax rate calculation scenarios utilizing different amounts of the Town’s unreserved fund balance to offset the proposed tax rate increase.  The unreserved fund balance at the end of FY 2008 is $1,138,475.   The NH Department of Revenue Administration recommends that municipalities retain a minimum of 5% of the total amount of the municipal appropriations, the statewide enhanced education amount, the local school net tax commitment and the county appropriation. The Government Finance Officers Association recommends that a town retain a minimum amount of 8% of that total.  Selectman Bryer said that in the past the Town has set a target retention number of 6.5%.  He calculated that approximately $800,000 that would need to be retained, to hold to the 6.5% target, allowing the Town to use approximately $300,000 of the unreserved fund balance to offset taxes.  The Board agreed to apply $300,000 toward the rate. 

Approval of Purchase Orders
Mr. Stack presented the Board with the following purchase orders for review and approval:

Hodgon and Sons - road grading - $4,800.00
Wolcott Construction – Old Turnpike Road - $130,303.15
D.L.  Docko - bridge widening on Old Turnpike Road - $3,551.00
D.L. Docko - various road cleanups - $3,620.00
Lamprey Regional Cooperative - tipping - $10,643.52
Fire Tech and Safety - imaging camera and equipment - $6,442.00 

**Motion** Selectman Bryer moved to approve the purchase orders. Selectman Holden seconded. The motion passed 3/0. The purchase orders were signed by the Board. 

Non-Public Session – RSA 91-A:3, II (a)

6:40 p.m. **Motion** Selectman Dill made a motion, seconded by Selectman Holden, to go into a non-public session under RSA 91-A:3, II (a) to discuss personnel.
Roll Call Vote: Selectman Bryer – yes; Selectman Holden – yes; Selectman Dill - yes
Motion passed unanimously 3/0.

6:58 p.m. **Motion** Selectman Holden made a motion, seconded by Selectman Bryer, to come out of non-public session. Motion passed unanimously 3/0.

**Motion** Selectman Holden made a motion, seconded by Selectman Bryer, to seal the minutes of the non-public session. Motion passed unanimously 3/0.

Adjournment
7:00 p.m. **Motion** Selectman Holden motioned to adjourn, seconded by Selectman Bryer. The motion passed unanimously 3/0.

Respectfully submitted,
David Stack
Town Administrator