The Town of Northwood, New Hampshire - Board of Selectmen Minutes 03/24/09

Roll Call
Chairman Alden Dill, Selectman Scott Bryer, Selectman Robert Holden, and Town Administrator Paul Martel. Mr. Dill introduced and welcomed new Town Administrator David Stack and stated that Mr. Martel’s last day will be April 9.

Town Administrator’s Report
Mr. Martel stated that a representative from Davis and Towle Insurance Agency stopped in last week relative to many different packages comparable to LGC. He added that he will make an appointment to meet with the representative for further review. Mr. Martel stated that the town is currently in year three of a five year contract with Primex so the health is covered at this time. Mr. Bryer added that the town is now a member of the municipal group and has the opportunity to enter into group plans with neighboring towns.

Purchase Order - Rockingham Community Action Program
Mr. Martel stated that the information was received after the consent calendar was completed. He explained that this was a budgeted item. **Motion** Mr. Bryer motioned to approve the purchase order for Rockingham County Community Action Program, in the amount of $9,228. Mr. Holden seconded the motion. The motion passed; 3/0.

Letter - Lakes Region Public Access TV (LRPATV)
Mr. Martel stated that a letter was received noting that the LRPATV does not have room to keep archiving the programs. He explained that other arrangements to pick up the discs will need to be made. Mr. Dill suggested that the cable advisory committee be informed.

Community Development Finance Authority (CDFA)
Mr. Martel stated that a letter was received from CDFA asking if the town had any proposed projects and the deadline is April 30.

Census Guidebook
Mr. Martel stated that he has received a request from the census bureau asking the town to form a committee to make sure that the count is properly counted.

Correspondence
All other correspondence was reviewed.

Citizen’s Forum
Lucy Edwards stated that she is the chair of the Northwood Cable Advisory Committee. She stated that she has spoken to Ken Curley regarding being a member of the committee. She explained that he has been on the committee since it began and it would be a great loss to the town if he were not reappointed. Mr. Dill stated that town meeting will be on the cable channel in its entirety, today and Thursday at 3:00 p.m.
Jean Lane stated that she appreciates the three minute time limit noted on the agenda for public comment. She added she would like to see that the people should only be allowed to speak once at town meeting.

With no further comments, Mr. Dill closed the public portion.

Appointments and Public Hearing
6:15 p.m. Public Hearing - Sub Surface Disposal System, Installations & Inspections
Mr. Dill explained that the proposed change will allow the health officer and code enforcement officers to witness perc testings being done. Mr. Dill stated that there have been a number of newer systems that have failed within a one to two year time frame and this is a concern to the town, which is why this has been presented this year. Many other towns have this procedure in place already; Strafford, Nottingham, and Deerfield.

Bruce Hodgdon states that with a repaired system the state now requires a designer to be present to inspect the test pit and new plans must be provided to the state. With a new system the same procedures must be followed. He added that installers must attend a class annually. He expressed concern why the health officer would need to inspect a system when a designer is on site.

The health officer was not present and Mr. Bryer stated that the board would try to answer questions; however, this is more for the public to ask questions and provide comments and concerns.

Dave Hodgdon also commented that the state has increased their rates. He added that the state is also considering requiring plans of any addition of any kind to have plans submitted to the state for review. He asked if this is a liability to the town should the system fail. Mr. Dill replied that the way it was explained to the board the town would not be liable.

Rick Wolf stated that he feels that this is not necessary and the board tried to pass this a few years ago and it failed.

Orena Stearn asked what the benefit is to the town. Mr. Dill replied that the perc test is witnessed so it can be determined to be the same that is proposed and on the plan that was sent to the state. Mr. Bryer added that the reason to have town staff inspect the installation is to make sure that the installation is properly done. He added that the state may not be present when the actual installation is being done. Mr. Dill stated that this would be for original perc tests and test pits.

Mr. Hodgdon asked what qualifications the health officer has for the inspections. Mr. Dill replied that there is a training session held by the state that the health officer has attended; however, there will not be an installer’s license issued. He added that this would be relative to new systems only.

John Lane asked who makes the decision to adopt the policy. Mr. Bryer stated that the decision to implement the policy is the decision of the selectmen. Mr. Dill stated that another public hearing should be scheduled so that the parties presenting the ordinance can be present. Mr. Bryer stated that he did not support the idea when it was first presented and added that it was explained that this would protect the home buyers. He asked who is responsible to protect the homeowner if the new system should fail and he stated that this is another added fee.

Mr. Holden asked if anyone supports the proposal and requested comments.

Ms. Lane stated that the planning board and zoning board should be present and included for this discussion as this pertains to subdivisions and building in town. She asked that this be continued to another meeting.

Kathy Bailey, Union Leader reporter, asked how much the health officer charges for this proposal. Mr. Dill replied that the fee is $50. for the test pit and $25. for the bed bottom.

Mr. Wolf asked why the board is going further with this if there is no one here to represent the idea.

Ryan Lamey, a designer and installer, stated that if he installed a system and it failed he would be responsible to address that. He stated that the homeowner does have recourses through NHDES and all fees would be assessed to the homeowner. He added that this is not the town’s issue. Mr. Bryer asked if there is any benefit to the perc tests that NHDES would not see when they did their inspection. Mr. Dill also asked if there is a benefit that he has seen in other towns having this ordinance. Mr. Lamey replied that he over designs to avoid a failed system. He stated that the only reason why a designer would cook a perc test would be to have a smaller design on a tight lot where there is not the necessary footprint needed. Mr. Bryer asked how long a system is guaranteed for. Mr. Lamey replied that he does not understand why an installer and designer would not install accurately and back up their work. He explained that this is his license that would be jeopardized. He added that the homeowner should contact NHDES and he feels that this is not necessary for the homeowner to incur additional costs. He noted that this process would eliminate a designer putting out bad perc test rates. The other recourse is that the designer should lose their license.

Bruce Hodgdon stated that the health officer has nothing to lose here and the installer could lose his license after three rejections occur within one year.

Ms. Lane again suggested that the selectmen include the planning board and zoning board in this process. Mr. Dill replied that the setbacks will not be changed to affect the planning or zoning boards. He added that this is the second time that this issue has been brought to the selectmen and no comments have been received form the planner. Comments were received from the building department and health officer.

Discussion ensued regarding the state’s permitting process and the fact that the designers licensees are on the line. Mr. Dill stated that the systems are failing all within one development done by one designer. Mr. Dill added that this new process is just for test pits and bed bottom inspections.

Mr. Hodgdon referred to the stats provided in the town report and stated that the premature failures dropped in half to 4 in 2007-2008 and the replacement of systems decreased from 29 in 2007 to 19 in 2008. Mr. Dill replied that the amount of development has also decreased.

With no additional public comment, Mr. Dill closed the public hearing at 6:40 p.m. **Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the proposal for bed bottom inspections for discussion purposes. Mr. Holden stated that he is very disappointed that there is no representation here this evening. Mr. Bryer agreed and added that this has been a project of a staff member and he feels that this it is disrespectful to the board and public for someone to not be present representing the proposal. Mr. Dill agreed. The motion failed; 0/3.

6:20 p.m. - Public Hearing Permissible Fireworks Ordinance
Mr. Dill opened the public hearing for comments relative to the proposed fireworks ordinance.

Nancy Haskell from Saddleback Campground was present. She stated that she is concerned with the proposal. She explained that twice per year she files for a fireworks permit and it is always a chase to get signatures from the fire chief, police chief, and selectmen. She noted that there is a condition relative to the fire conditions and stated that it takes months to obtain the permit so in April when she applies for the permit for July how will this affect that, as the conditions are not known. She added that it would be impossible to apply for the permit the day before or day of. She also noted that the abutter’s signatures would be a problem for her as their property is abutted by the state and she would not know where to go for signatures. She noted that there is an abutter that does do some target practicing into a swamp and she has mentioned this to the former police chief. She requested that the selectmen check into this. Mr. Dill stated that 500’ is waived when it is your own property. Mr. Bryer added that as far as surrounding properties the issue should be addressed with the police chief and the police commission.

Ms. Haskell asked why the board proposed specific times. She requested that it be consistent. Ms. Haskell also asked why the need for three chances for warnings as she feels one warning would be sufficient. Mr. Dill noted that there are four families in town that consistently request permits and there have been no issues with these families and their permits. Mr. Martel stated that the seasonal residences have been the problems with their irresponsible discharges that have caused problems and fires, which is why the fire department is proposing the ordinance. In addition, this will allow the police to have the necessary authority.

Hal Kreider stated that he is in favor of the proposal; however, asked what level of fire works are permitted. Mr. Dill replied fireworks allowed are a class “C”. He stated that the process needs to be easy for the people that are requesting the permits. In addition, he suggested that when there are fire issues maybe a phone call can be made from the fire department noting the problem or have a message on the department’s phone noting the necessary precautions. He noted that there have been some problems with wandering fireworks going sideways across the cove.

Additional discussion ensued regarding what fireworks are covered and are purchased as class “C”. Gini Rogers stated that the fireworks are a competitive thing in her neighborhood and are coming in from out of state.

Jim Vaillancourt stated that fireworks are a traditional item for many days of the year. He expressed concern with fireworks within watersheds and water bodies. He explained that the chemicals found in fireworks can be hazardous to plant life, animals, and humans and these chemicals can be found in the watersheds from runoff and debris. He provided an extensive report regarding these chemicals and explained that everything should be cleaned up so that there is no debris left in the water or on the ground. He suggested that perclorate free fireworks be used, and the fireworks displays should be done away form waterbodies and watersheds.

Steve Bailey stated that he believes that NHDES does not allow fireworks to be fired over bodies of water.

Les Haskell stated that shooting fireworks is not permitted over public waterbodies; however, is allowed over private ponds.

With no further discussion, Mr. Dill closed the public hearing at 7:10 p.m. Mr. Dill stated that there will be another meeting for discussion on the proposed ordinance before any decision is made by the board. He also thanked the public for coming and expressing their comments as it is very helpful and appreciated.

6:30 p.m. Harvey Lake Women’s Club
Ginny Rogers was present to meet with the board regarding the Harvey Lake Women’s Club. She explained that the Harvey Lake Women’s Club is an international organization. Their current project that they are working on is relative to domestic violence. She stated that the NH statistics are higher than the national average and there were 112,909 cases in 2007.

Ms. Rogers explained that the Harvey Lake Women’s Club is working on a public awareness project. She requested to use the Northwood Park and Ride and display a clothes line from a few of the Maple trees displaying purple T-shirts relative to awareness of domestic violence. She stated that this would not block the traffic flow or impair visibility. She requested to do this Tuesdays in May.

Deb Locke expressed concern with anything being nailed into the trees, as these trees were affected by the ice storm. Ms. Rogers explains that this will be set up like a clothes line and the shirts will be hung by clothes pins.

Mr. Holden asked about the parking of cars on the side of Rte. 4. Ms. Rogers replies that there should not be any cars along Rte. 4 and nothing will be on the sidewalk. **Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the use of the park and ride location for the Harvey Lake Women’s Club to allow the sales of T-shirts in May. The motion passed unanimously; 3/0.

Consent Calendar
Oath of Office Forms for Various Boards and Committees
*Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve items 18-40 of the consent calendar, which are oath’s of office for various boards and committees, as follows:
Oath of Office: Kenneth Curley, Technology Committee
Oath of Office: Kenneth Curley, Cable Advisory Committee
Oath of Office: Kenneth Curley, Lake Region Public Access Television Board of Directors
Oath of Office: Fred Bassett, Highway Advisory Committee
Oath of Office: John Lane, Highway Advisory Committee
Oath of Office: Debra Regnier-Locke, Recreation Commission
Oath of Office: Robert Fletcher, Recreation Commission
Oath of Office: James Vaillancourt, Recycling Committee
Oath of Office: Lucy Edwards, Technology Committee
Oath of Office: Russell Eldridge, Town Facilities Committee
Oath of Office: Charles Comtois, Town Facilities Committee
Oath of Office: Loren O’Neil, Conservation Commission
Oath of Office: Wini Young, Conservation Commission
Oath of Office: Michael Matson, Conservation Commission
Oath of Office: Donna Bunker, Cable Advisory Committee
Oath of Office: Bruce Farr, Board of Adjustment
Oath of Office: Roy Pender, Board of Adjustment
Oath of Office: Jean Lane, Board of Adjustment
Oath of Office: Robert E. Young, Emergency Management Committee
Oath of Office: Kevin Madison, Emergency Management Committee
Oath of Office: Sandy Garrett, Emergency Management Committee
Oath of Office: Dave Copeland, Emergency Management Committee
Oath of Office: David Stack, Emergency Management Committee
Motion passed unanimously; 3/0. All forms were signed by the board.

Adjusted Assessment for Tax Deeded Properties
Mr. Martel explained that the following abatements are from adjusted assessments for tax deeded properties. He added that should the town sell these parcels the taxes must be paid. *Motion** Mr. Dill motioned, seconded by Mr. Bryer, to approve the abatements as shown as items 1-12 of the consent calendar, which are as follows:
Map 230; Lot 82, Sub-lot 47 $594.00
Map 222; Lot 33, Sub-lot 14 $239.00
Map 109; Lot 62                     $1,234.00
Map 109; Lot 74                     $942.00
Map 109; Lot 68                     $810.00
Map 219; Lot 30                     $1,656.00
Map 218; Lot 36                     $26.00
Map 105; Lot 01                     $1,520.00
Map 234; Lot 32                     $33.00
Map 230; Lot 82, Sub-lot 13 $959.00
Map 122; Lot 102                  $876.00
Map 222; Lot 33                    $599.00
Motion passed unanimously; 3/0. All forms were signed by the board.

Veterans Exemption - Clougherty, Map 114; Lot 1
Mr. Martel stated that the exemption for Clougherty, Map 114; Lot 1 has been recommended by the town’s assessor. **Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the veterans exemption for Clougherty, Map 114; Lot 1. Motion passed unanimously; 3/0. The exemption was signed by the board.

Abatements - Boddy
*Motion** Mr. Dill motioned, seconded by Mr. Bryer, to approve the abatements for Boddy as shown as items 13-15 on the consent calendar, which are as follows:
Map 108; Lot 1 - $1,094.00
Map 108; Lot 2 - $138.00
Map 108; Bldg. 2 - $134.00
Mr. Dill explained that these were previously brought to the board and he had expressed concern with the fact that the abatements were market based and the board had not been doing market based abatements. Mr. Bryer asked if the abatements are being granted based on the fact that the buildings are less in quality than they were originally assessed for. Mr. Dill stated that the abatement for lot 1 has been adjusted for land and building, for use and design, and was reduced by $57,000. He continued to note that the garage on lot 2 is an adjustment based on conditions and was an adjustment in the amount of $7,200. Mr. Dill added that building 2 was also adjusted for use and design. Mr. Dill stated that the assessor explained to him that the abatements here are based on change of use not market based values. Mr. Dill noted that he did speak to the assessor who explained the abatement requests and did not grant the abatements for the full amounts requested. Motion passed unanimously; 3/0. The abatements were signed by the board.

Rochester District Visiting Nurse Association
Mr. Martel stated that this is the annual request approved in the operating budget, $4,977.50. **Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the annual request received from the Rochester District Visiting Nurse Association, in the amount of $4,977.50. Mr. Dill asked if this was the amount requested and added into the operating budget. Mr. Martel replied yes. Mr. Bryer asked if the amount was an increase. Mr. Holden asked if this item could be cut. Mr. Bryer explained that this figure is based on assistance provided within the town. Mr. Dill stated that last year they requested $5,061. The motion passed; 3/0.

Agreement & Release, Davlynn Homes, Princess Pine Rd. Map 210, Lot 48
**Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the agreement and release for Davlynn Homes - Princess Pine Road, Map 210; Lot 48. A discussion was held regarding the location of the home. Mr. Martel stated that the building department is not issuing any building permits in this area until the roads are opened again. Mr. Dill explained the purpose of the agreement and release for private roads. The motion passed; 3/0.

Selectmen’s Representative for Planning Board
Mr. Bryer stated that the there are many boards and committees that will need to have liaisons appointed to and he suggested that the issue be tabled so that liaisons can be addressed all at once.

Blanket Purchase Orders
Mr. Bryer expressed concern with allowing blanket purchase orders. He suggested that blankets be done by quarter this year rather than all year. Other purchase orders are reviewed as well as department’s budgets. Mr. Bryer added that this will allow the department to spend up to the $2,500. and then they can fill out another blanket purchase order. **Motion** Mr. Bryer motioned, seconded by Mr. Holden, to reduce the blanket purchase orders for the following departments as follows:
Zoning Board - legal - Baldwin & Callen from $3,500. to $2,500.
Planning Board - legal - Mitchell Group, LLC from $5,000. to $2,500.
Police Commission - legal- Flynn & McGee from $3500. to $2,500.
The motion passed; 3/0.

**Motion** Mr. Dill motioned, seconded by Mr. Bryer, to approve the following blanket purchase orders, as amended:
Zoning Board - legal - Baldwin & Callen, in the amount of $2,500.
Planning Board - legal - Mitchell Group, LLC, in the amount of $2,500.
Police Commission - legal- Flynn & McGee from $3500., in the amount of $2,500.

**Motion** Mr. Bryer motioned, seconded by Mr. Holden, to approve the following blanket purchase orders, as submitted:
Registry of Deeds - recording documents, in the amount of $500.
Budget Committee - Suncook Valley Sun for public notices, in the amount of $200.
Zoning Board - Suncook Valley Sun for public notices, in the amount of $500.
The motion passed; 3/0.

Payroll Manifest #8
Payroll manifest in the amount of $50,111.95. **Motion** Mr. Bryer motioned to approve the payroll manifest in the amount of $50,111.95. Seconded by Mr. Holden. Mr. Bryer asked if this amount includes any raises for employees. Mr. Martel stated that this payroll includes only the stimulus. Motion passed unanimously; 3/0. The manifest was signed by the board.

Vendor Manifest #12
Vendor manifest in the amount of $131,960.47. **Motion** Mr. Dill motioned to approve the vendor manifest in the amount of $131,960.47. Seconded by Mr. Bryer. Mr. Dill noted that there are trustees of trust funds payments in the manifest, which explains why the amount is larger than normal. Motion passed unanimously; 3/0. The manifest was signed by the board.

The consent calendar was signed by the board.

Boards and Committees Liaisons
General discussion was held regarding selectmen liaison assignments. The board agreed to the following:
Budget Committee = Alden Dill
Highway Advisory = Alden Dill
Facilities Committee = Alden Dill
Emergency Management = Alden Dill
Suncook Valley Co-op = Scott Bryer
Recreation Committee = Scott Bryer, Ms. Locke noted that there is a pot luck dinner scheduled April 17 and invited all three selectmen.
Recycling Committee = Scott Bryer
Cable Committee = Scott Bryer
Technology Committee = Bob Holden
Planning Board = Bob Holden

Mr. Dill called for a recess at 7:40 p.m. Session resumed at 7:50.

Budget
Mr. Dill stated that the total amount to be cut is $69,000. Mr. Martel stated that he has not provided specific amount to lines, only amounts from department’s bottom lines. The board reviewed departments and discussions ensued.

41301 - Selectmen
Mr. Bryer suggested level funding the selectmen’s stipends, line 130. Mr. Holden stated that the amount is too high as he will be taking a salary reduction. Mr. Holden stated that this was to be checked into. Mr. Dill stated that the finance administrator is working on this; however, he does not believe that the amount can be taken out of the budget.

41309 - Executive Office
Mr. Dill suggested reducing the equipment line, 690, from $1,500. to $500.

41501 - Finance Administration
Mr. Holden suggested reducing the supplies line, 620, from $2,000. to $1,000.

41531 - Legal Services and 41533 - Claims and Judgments
Mr. Dill suggested reducing line 320 from $25,000 to $21,000. Mr. Dill stated that not much was expended this year for legal. Mr. Bryer stated that the board may be able to reduce the claims and judgments department by $10,000. Further discussion was held and the board agreed to reduce 41531/320 to $22,000 and 41533/320 to $10,000.

42111 - Police Commission
A discussion was held regarding the commission’s legal line, 320. Mr. Dill noted that the department had limited spending from this line last year. Mr. Bryer suggested reducing the line by $1,000. to be reduced from $5,000. to $4,000.

Woodman Park
Mr. Bryer asked about the Lucas Pond warrant articles. He stated that since this was a warrant article it cannot be used to reduce the operating budget.

42112 - Police Department
Mr. Dill stated that he did mention to the chief that the board would be reducing the police department’s budget by $2,500. Mr. Dill noted that the police did not get their camera system, line 335, last year so he would prefer not to cut that. Mr. Bryer noted that the vehicle repair line, 660, should not be cut since the new cruiser was not approved. Mr. Holden asked about reducing the gas line, line 635. Mr. Martel stated that the police over spent that line last year and level funded the line this year. Mr. Bryer added that he recalls that the gas lines were reduced during the budget season. Mr. Holden noted that the amount budgeted would still allow for some reduction.

Mr. Bryer asked if the increase in overtime last year was due to an officer being in Iraq. Mr. Dill replied yes and added that there were two new officers that were not certified. Mr. Dill stated that there will probably be the same need for overtime this year as well.

The board agreed to reduce the gas, line 635, by $1,500. and the office equipment, line 690, by $1,000.

42211 - Fire Department
Mr. Martel stated that $7,000 can be removed from the contracted services line, 330, due to the fact that the contract with Epsom is not being renewed. Mr. Dill noted that the diesel line has already been reduced. Mr. Bryer referred to the salaries and stated that the two full time positions work 40 hours per week. He asked if the hours are being increased to 48 each per week then is there an opportunity to reduce the overtime lines. Mr. Dill stated that he would prefer not to reduce this line.

Mr. Holden referred to line 620, office supplies, and suggested reducing the line by $1,000. to total $500.

Mr. Dill suggested reducing the diesel line, 636, by $1,500. to total $9,000.

Mr. Dill stated that he does not want to reduce the gear lines and he added that the gear was not included in the warrant article.

The board agreed with these changes.

43121 - Paving & Reconstruction
Mr. Dill stated that he spoke to Jim Wilson who suggested decreasing the paving and reconstruction supplies line, line 680, by $2,500. Mr. Dill noted that there are no funds available from the paving overlay line, 681. Mr. Bryer stated that he would prefer to not decrease anything from the highway department. He explained that the town is already off the 5 year plan. Mr. Dill stated that this is what Mr. Wilson noted and he added that he does not agree with taking anything from snow and ice control, or salt.

42401 - Building/Code Enforcement
Mr. Bryer stated that the building permits have decreased significantly. Mr. Martel stated that the salaries were decreased already. Mr. Dill added that the building permits are now being issued for the Gaviat Green development so there is some building activity. Mr. Martel stated that there are 7 permits pending when the posted roads signs are removed.

43122 - Highway Cleaning & Maintenance
A discussion was held regarding reducing the tree work line, 811. Mr. Dill stated that he would suggest $1,000. being removed from this line for a new total of $14,000.

43243 - Solid Waste Disposal
Mr. Martel stated that Steve Preston suggested a reduction in the tipping line, 390. Mr. Dill asked if the final figures have been received. Mr. Martel stated that there was no increase in the rate; however, quantities may change. Mr. Martel noted that the additional costs from last year were due to the tornado and fuel surcharges. Mr. Dill suggested reducing line 390 by $2,500. for a new total of $36,250.

43211 - Sanitation Administration
Mr. Martel noted that the line was over expended last year. Mr. Holden asked why the furniture demo, 43211/496, is so low. Mr. Bryer explained that since the covers were added the weight has been much less as this keeps the moisture and water out. Mr. Holden suggested that this line be reduced by $3,000. for a new total of $12,000. The board agreed.

45201 - Parks and Recreation
A discussion was held regarding cutting the entire summer camp program. Mr. Martel stated that the summer camp program ended up costing the town $6,000. due to scholarships. Mr. Bryer stated that this is disheartening to him. Mr. Martel stated that the overall interest in the program was only 35-40 people out of a population of 4,000. Mr. Bryer asked if the recreation commission was notified and Mr. Martel replied yes the director was to notify the chair yesterday. Ms. Locke, recreation chairperson, stated that she had not been notified. Mr. Bryer stated that he would not support cutting the summer camp program.

45501 - Libraries
Mr. Dill suggested reducing the contracted services line, 330, by $1,000 for a new total of $10,683. He also suggested taking $500. out of office equipment, line 690, and $1,000 from books and periodicals, line 670.

47231 - T.A.N.
Mr. Dill asked if the T.A.N. could be reduced by $5,000. Joe Knox stated that he would prefer not to reduce this as it was very close through the month of December this past year. He stated that if there is a need to borrow funds he must borrow $1 million for one month. Mr. Dill stated that if the line was reduced by $5,000. there would be enough money to get through till June. Additional discussion was held regarding the process of borrowing. The board agreed to reduce this line.

Mr. Dill stated that with the above cuts the total is $38,000. with a need to cut $31,000. more.

Employee Raises
A discussion was held regarding employees raises. Mr. Dill stated that the average step increase was 3%. Each 1% of the 3% adds up retroactively to total $13,061. Mr. Dill stated that if the raises were not given out retroactively this would save $9,750. Mr. Bryer asked what the amount would be if a step increase was given effective April 1; however, not be retro. Mr. Martel replied that the savings would be around $10,000. Additional discussion was held regarding giving all employees a 2% raise effective April 1. Mr. Martel replied that the savings would be around $20,000. Mr. Bryer stated that he spoke to two employees who noted that they would be happy to go without a raise this year, were happy to have a job, and health benefits this year. Mr. Holden asked what the total savings would be if no raises were given and Mr. Martel replied $39,000. Mr. Bryer stated that he would like to give the employees something and he would support a 2% increase for all employees effective April 1, not to be retroactive. Mr. Dill stated that the board decided to not support a COLA this year and go with a step and this proposal is more like a COLA; however, it is better than nothing at all. Mr. Holden added that this is a lot better than nothing and there are many people taking pay cuts.

All selectmen were in agreement to support a 2% increase for all employees effective April 1, with nothing being retroactive. Additional discussion was held regarding the fact that the social security and Medicare will need to be recalculated. Mr. Martel stated that the amount would be approximately $4,800.

Mr. Dill stated that there is still an additional $11,500. that the board must come up with.

Marion Knox asked if the public could provide input at this time. The board agreed to allow public input at this time pertaining to the budget cuts.

44151 - Health Agencies
Ms. Knox referred to the health agencies and noted that some funds were not expended in 2008 yet funds were added for 2009. Mr. Dill stated that the funds allocated for this year were based on agencies requests for 2009. Mr. Dill noted that if requests were not received then no funds were allocated for 2009. Mr. Bryer stated that the town does refer welfare clients to these agencies and these agencies are providing a service. Mr. Dill agreed. Ms. Knox suggested that if the agency has not requested funds for two years then they be dropped. Mr. Dill agreed with Ms. Knox’s suggestion and thanked her for her comments.

45201 - Parks and Recreation
Mr. Holden suggested readdressing the recreation department again. Mr. Bryer asked for the enrollment figures of summer camp last year. Ms. Locke replied that there was approximately 45 students that attended 2008 summer camp and she is only aware of one family that received a scholarship last year. She added that the transportation costs for the camp were $4,000. last year. Mr. Bryer asked if the summer camp program could continue if the budget was trimmed and Ms. Locke replies possibly. She added that they are currently working on alternatives for transportation. Mr. Bryer noted that there is a liability issue with transporting students. Mr. Dill noted that there are programs ongoing in neighboring towns.

Additional discussion was held regarding salaries for beach attendants and staffing. Ms. Locke noted that the salaries for surrounding towns are higher than Northwood. Mr. Martel noted that the beach coordinator will be working additional hours this year.

Mr. Holden referred to the sand and maintenance line, 650, and the supply line, 610. Mr. Dill explained that the first aid kits need to be rebuilt this year and this will be allocated to the supply line. Mr. Bryer stated that one beach is shut down still. Mr. Dill stated that Northwood beach needs maintenance this year.

Discussion ensued regarding transportation. Mr. Dill asked if it would be possible to utilize the program at the YMCA and not provide transportation to there. Mr. Bryer suggested increasing the fees and utilizing the recreation revolving fund for a portion of the transportation. Mr. Dill noted that the current balance is $12,796.

Mr. Dill stated that if the summer camp program costs $5,000. in its entirety, he suggested reducing the recreation programs by $2,500., offset the rest with fees, and utilize the recreation revolving fund. Mr. Bryer suggested increasing the fee structure and the program could still be provided or limit the camp duration. The selectmen agreed.

41911 - Planning Board and 41913 - Zoning Board
Mr. Dill suggested reducing the legal lines for the planning board and zoning board, line 320. The selectmen agreed to these changes.

42211 – Fire Department
Mr. Bryer asked if the stipends for volunteer fire fighters, line 191, could be reduced due to the hiring of the two new full time positions. Mr. Dill stated that he would prefer to not reduce this line.

41502 - Audit Services
Mr. Holden suggested reducing audit services, line 301, and Mr. Martel replied that the amount budgeted is based on the invoices. He added that the company bills the difference from last year and the recent invoice is for last years additional costs and for this years audit.

42112 - Police Department
Ms. Knox noted the amount of $11,000 in the legal line of the police department, line 320. Mr. Dill stated that he would prefer to not reduce this line as the full amount was used last year.

41961 - Insurance
Mr. Holden suggested reducing the town’s insurance. Mr. Bryer explained that many items are based on figures provided by the company for the services.

Mr. Holden suggested fuel lines be reduced. Mr. Dill stated that the budget was adjusted from the $4. per gallon contract that the town and school had, which ends in June. Mr. Bryer added that with the Suncook Valley Regional Town Association the town may be able to reduce some costs with fuel and insurance as it is similar to a co-op.

41401 - Restoration of Records
Mr. Dill asked if the restoration of records could be reduced by $500. All selectmen agreed to reduce this department to $500.

42401 - Building/Code Enforcement
Mr. Holden suggested reducing the supplies line, 620, from $1,000. to $500. Mr. Dill and Mr. Bryer agreed. Mr. Holden also suggested that the vehicle maintenance line, 660, be reduced. Mr. Martel explained that both vehicles were inspected yesterday. The pick up truck passed; however, the Ford Explorer did not pass. The rear end needs to be repaired with an estimate provided at $1,000. Mr. Dill stated that the town saved a substantial amount of money by having the Explorer as the mileage lines were reduced. He added that the Explorer also is a good vehicle to cover certain areas in town. However, Mr. Dill stated that he does not want to put a lot of money into the car either. Mr. Knox suggested that the town contact the automotive department at Coe Brown to see if they can assist with any repairs. Mr. Holden stated that the remaining balance in the line would be $1,750. Mr. Dill agreed.

Mr. Martel stated that it appears that the $69,000. has been met. He will check the figures tomorrow and schedule an emergency meeting for next Tuesday, March 31, if necessary. All selectmen are in agreement with the proposed changes.

Minutes
Mr. Dill stated that if the minutes are not approved and citizens would like copies of the draft minutes, they can email the board secretary and request the draft sets to be emailed. He added that copies of draft minutes are available in the minutes binder in the town hall hallway.

December 16, 2008
**Motion** Mr. Dill motioned to approve the minutes from December 16, 2008, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

January 13, 2009
**Motion** Mr. Dill motioned to approve the minutes from January 13, 2009, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

January 21, 2009
**Motion** Mr. Bryer motioned to approve the minutes from January 21, 2009, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

February 10, 2009
**Motion** Mr. Dill motioned to approve the minutes from February 10, 2009, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

February 17, 2009
**Motion** Mr. Dill motioned to approve the minutes from February 17, 2009, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

February 24, 2009
**Motion** Mr. Dill motioned to approve the minutes from February 24, 2009, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

Non Public Minutes
March 5, 2009
**Motion** Mr. Bryer motioned to approve the non public minutes from March 5, 2009, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

January 27, 2009
**Motion** Mr. Bryer motioned to approve the non public minutes from January 27, 2009, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

January 13, 2009
**Motion** Mr. Bryer motioned to approve the non public minutes from January 13, 2009, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

November 18, 2008
**Motion** Mr. Bryer motioned to approve the non public minutes from November 18, 2008, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

November 12, 2008
**Motion** Mr. Bryer motioned to approve the non public minutes from November 12, 2008, as written. Seconded by Mr. Dill. Motion passed; 2/0/1. Mr. Holden abstained.

August 5, 2008
**Motion** Mr. Dill motioned to approve the non public minutes from August 5, 2008, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

July 15, 2008
**Motion** Mr. Dill motioned to approve the non public minutes from July 15, 2008, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

July 8, 2008
**Motion** Mr. Dill motioned to approve the non public minutes from July 8, 2008, as written. Seconded by Mr. Bryer. Motion passed; 2/0/1. Mr. Holden abstained.

Citizen’s Forum
Mr. Knox stated that he feels that the board did a good job with the budget cuts. With no additional comments, the public portion was closed at 9:15 p.m.

Selectmen’s Comments
Mr. Bryer asked when the next selectmen’s Suncook Valley Regional Town Association meeting is scheduled for. Mr. Martel stated that he is unsure. Mr. Bryer asked how many years are left with the Primex. Mr. Martel explained that this was a 5 year plan and this plan was still less than Local Government Centers plan.

Mr. Dill thanked the members of the public for their attendance and interest. He also thanked Mr. Holden and Mr. Curley for running good campaigns. He stated that he felt that town meeting was successful and thanked the people who turned out; however, he would have like to have seen the attendance higher. Mr. Dill suggested that residence review the town’s budget process prior to town meeting in order to be more aware of the process and how the figures are obtained. In addition, Mr. Dill thanked the employees for their support and the department heads.

Non-Public Session
9:20 p.m. **Motion** Mr. Dill made a motion, seconded by Mr. Bryer, to go into a non-public session under RSA 91-A:3II(c).
Roll Call Vote:
Selectman Bryer – yes
Selectman Dill – yes
Selectman Holden – yes
Motion passed unanimously; 3/0.

**Motion** Mr. Dill made a motion, seconded by Mr. Bryer, to come out of non-public session at 9:55 p.m. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer made a motion, seconded by Mr. Dill, to seal the minutes of the non-public session. Motion passed unanimously; 3/0.

**Motion** Mr. Dill made a motion, seconded by Mr. Bryer, to abate the ambulance billing for account 41492, in the amount of $338.65. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer made a motion, seconded by Mr. Holden, to continue the town’s contract with the current cleaning company, for three months. Motion passed unanimously; 3/0.

**Motion** Mr. Bryer made a motion, seconded by Mr. Dill, to send a 30 day notice to 59 Lower Camp Road. Motion passed unanimously; 3/0.

Adjournment
10:05 p.m. **Motion** Mr. Bryer motioned to adjourn, seconded by Mr. Holden. The motion passed unanimously; 3/0.

Respectfully submitted,

Lisa Fellows-Weaver

Board Secretary

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