The Town of Northwood, New Hampshire - Budget Committee Minutes 01/24/09

PRESENT: Chairman Daniel McNally, Vice-Chairman Robert Holden, Selectmen Representative Ken Curley, School Board Representative Dave Ruth, Robert Bailey, Nona Holmes, Kate McNally, Lucy Edwards, Babette Morrill, Ken Rick, Herb Johnson, Board Administrator Linda Smith, and Board Secretary Lisa Fellows-Weaver. Water District Representative John Jacobsmeyer arrives at 10:30 a.m.

ABSENT: Kevin Ash – excused.

PUBLIC: Betsy Colburn, Ginger Dole, and Jim Vaillancourt.

SCHOOL BOARD MEMBERS PRESENT:
Principal Esther Asbell, Business Administrator Allen Demko, and Interim Superintendant Dr. Ludwell.

SCHOOL PUBLIC HEARING
New materials are provided today; updated budget, warrant articles, budget analysis spreadsheet, and a revenue sheet.

Mr. Ruth explains that the other school board representative and school members that have been present during the process are sick and he requests that the board have Principal Esther Asbell present the changes.

Pages 1-4: Dept. 1100~Regular Education
Ms. Asbell reviews lines that have been changed. She gives an overview of the differences in lines from last year and what is being added or changed. She begins with the teachers’ and paraprofessional contracts and explains that there is a warrant article for the contract and notes the various lines that will change; FICA, retirements, etc.

Ms. Asbell explains the tuition line for CBNA and adds that the total is 279 students with 10 transitional students included.
Ms. Asbell states that the supply lines are pretty much the same. She notes that the language arts, line 1100/5610/005, is a large change as there is a substantial decrease since the program was a purchase for K-8 this year. In addition, she notes that the largest increase is in math supplies, line 1100/5610/011, for $30,000. in hopes to purchase the program for grades K-5. She further explains the math programs and the need to implement a consistent math program.

Ms. Asbell states that the majority of the supply lines have been reduced; however, she notes that there is a request for chairs for grades 5-8 and an art room storage cabinet as there were safety issues noted on the fire inspection, line 1100/5733/002.

Ms. Dole refers to line 1100/5563/000~CBNA Tuition, and notes that the rate provided is a 3.5% projected rate for CBNA and she asks if the actual rate has been received. Ms. Asbell states that there is a new rate; however, the figure has been adopted by the school board is provided for a budgeting figure. Ms. Dole disagrees and states that once the actual figures are received, the figure is recalculated and is presented again to the budget committee.

Mr. McNally states that the committee has not covered all of the warrants with the school in the work sessions, so today there will be a work session to address at least one warrant and address the tuition amount as well, as he was not aware that a revised figure had been presented. Mr. Bailey states that the figures were amended a week ago and he thought it had been addressed.

Pages 4-7: Dept. 1200~Special Education
Ms. Asbell notes that the teachers’ salaries do not include the ongoing negotiations; however, the paraprofessional wages are correct and reflect the current contract.

Ms. Asbell reviews the special ed. tuition for CBNA, line 1200/5563/000. She explains that this amount reflects the difference in cost between the regular ed. tuition and the special ed. tuition. She provides further review and explanation of the 1200 department.

Mr. Jim Vaillancourt states that the total increase in the school’s budget appears to be in Special Ed. Ms. Asbell explains the process of out of district placements for students. She states that Northwood’s special education population has increased as it was 9-10% and now it is 14-15%. She adds that one student can have a large effect on the special ed. line. She explains that the school needs to provide an adequate education and she explains that the individual plan may require specific personnel. She adds that the process is federally mandated and there is often not a lot of flexibility.

Page 7: Dept. 1310~Vocational Education
Ms. Asbell states that currently there are no students involved in this program.

Page 7: Dept. 1400~Enrichment
Ms. Asbell explains that they are not using this section at this time.

Pages 7-9: Dept. 1410~Co-Curricular
Ms. Asbell notes that the salaries in this department are a part of the master contract so these figures may change along with FICA, retirement, etc. She states that for the most part, the other lines remained the same.

Ms. Dole states that she is disappointed that science camp, line 1410/5500/001, is still listed in the budget. She recommends that the school board look at maintaining the curriculum; and also look into another program and /or facility, or reduce the time at the camp by one day, which would help out the taxpayers.

Pages 9-10: Dept. 1420~Athletic
Ms. Asbell states that the stipends have increased for the referees and coaches, lines 1420/55110 and 1420/5110/202. She adds that there has been an increase in supplies, line 1420/5610/008.

Page 10: Dept. 1430~Summer School: Literacy Connection Project
Ms. Asbell states that this program will not run unless there are 12 students.

Page 10: Dept. 2112~Truant Officer
Ms. Asbell states that this position is no longer associated with this department.

Pages 10-11: Dept. 2120~Guidance
Ms. Asbell states that these positions are a part of the teachers’ master agreement. She adds that the testing line, 2120/5330/000, includes the My Voice Survey for students and staff that have been done over the past few years. There was a grant for the survey, which is no longer being provided. She explains that the survey is the foundation that provides data of the school and she feels that it is essential. She notes that overall the rest of the department’s line shows decreases.

Ms. Dole urges the school board and the budget committee to look at the guidance salary line as it appears that the salary has increased and the FICA is less. Ms. Asbell states that the business administrator has indicated that the FICA lines are correct for this year’s salary for this budget.

Mr. Vaillancourt states that he supports the My Voice Survey and would like to see it left in the budget. He adds that he would like to extend the survey to Coe-Brown students as well. He notes that there is a discrepancy in the salary lines and the FICA lines throughout the budget.

Pages 11-12: Dept. 2130~Nurse
Ms. Asbell states that this is another contracted position under negotiations. She adds, that for the most part, most lines were reduced.

Pages 12-13: Dept. 2140~Contracted Services
Ms. Asbell notes line 2140/5310/005~Contracted Services-English as a Second Language (ESL) is a shared position, split with the districts and is for K-12. This is the portion for Northwood to pay. She adds that testing results mandate the amount of service the students receive.

Page 13: Dept. 2150~Speech
Ms. Asbell states that this position relates to special education and speech supplies.

Pages 13-14: Dept. 2210~Improvement of Instruction
Ms. Asbell states that this section is for science and social studies curriculum, hopefully, to better align these subjects, as has been done with the math and writing over the past two years.

Pages 14-15: Dept. 2213~Instructional Staff Training
Ms. Asbell states that the course tuition-teachers, line 2213/5240/020, may change with negotiations. She adds that there is an increase in the line, 2213/5240/040~course tuition-support staff, based on the fact that there is an increase in support staff.

Ms. Asbell further explains that the school has been receiving grants based on the fact that Northwood is a “School in Need of Improvement”. She states that these funds are applied to training and staff development for teachers and support staff, 2213/5322/002 and 2213/5322/003. If the school should continue to improve and not be listed as a “School In Need of Improvement”, then the grants would not be received. She has increased these lines because she feels that the staff development has had a huge impact in the outcome. In addition, she notes that staff development plan revision, line 2213/5322/005, has been reduced as they are currently working on re-writing the plan this year and will distribute the plan in 2010.

Page 15: Dept. 2220~Media
Ms. Asbell states that the salaries in this department are negotiated and may change. She states that there are decreases due to book fairs and the student activity fund. She notes only minor increases in the library.

Pages 15-17: Dept. 2225~Computer Instruction Services
Ms. Asbell states that the salary for the technology director is correct as it is not a contracted item. She notes decreases and explains the software proposed, line 2225/5610/001. She states that the budget committee cut the replacement of equipment line by $14,999., 2225/5737/001, which is now reflected.

Page 17: Dept. 2310~School Board Services
Ms. Asbell states that line 2310/5330/002, Attorney and Negotiator, has been decreased by $10,000. as the services will not be needed for negotiation next year.

Page 17: Dept. 2321~S.A.U. #44
Ms. Asbell states that this is Northwood’s portion for the SAU.

Ms. Dole asks what the legal costs are to date for removing the former superintendent. Mr. Demko replies that at this time it is $120,000. He adds that they have billed the schools on this so far. He states that they are waiting on another bill for the forensic audit and estimates that the cost will end at $150,000. Ms. Dole asks which line this has been paid out of and what Northwood’s share is. Mr. Demko states that he believes it will be about $39,000. for Northwood and will be reflected in the SAU expenses.

Ms. Dole states that she requested a breakdown of the SAU budget and asks if the budget committee received the breakdown. Mr. McNally replies yes.

Mr. Vaillancourt states that there are department budgets with a lot less money and details are provided. He states that the SAU detail is a large amount and there is no detail noted. He adds that it would be prudent that the public see this information.

Pages 17-20: Dept. 2410~Office of the Principal
Ms. Asbell notes that the salaries of the principal and vice principal, line 2410/5110/101 and 2410/5110/102, are correct as they are not a part of the negotiations. She notes that the secretarial wages, line 2410/5120/201, are a part of the paraprofessional contract. Most everything else has remained the same or there is a decrease.

Ms. Asbell refers to the telephone system, line 2410/55631/000, and states that there is an increase of $1,000. due to an overall increase in expenses. She adds that the proposed phone system, line 2410/5737/001, did remain in the budget through the budget process and is recommended by the school board.

Page 20: Dept. 2510~Fiscal Services
Ms. Asbell notes that the salary, line 2510/5110/000, is for the new bookkeeper and is a decrease as there was a change in personnel. All other lines have remained the same.

Pages 20-23: Dept. 2620~Maintenance and Operations
Ms. Asbell notes that the salaries in this department are part of the paraprofessional contract. She explains that the facility policy has been changed and the decrease is reflected in line 2620/5110/903; it is no longer required for custodial services to be on site when there are other recreational activities going on. She adds that typically these events are held over the weekends. She further explains the process and responsibilities of signing out a key, and maintenance.

Also noted are increases in line 2620/5430/001, Building Maintenance. Ms. Asbell explains issues noted by the facilities manager that are planned to be addressed this year.

Ms. Asbell refers to line 2620/5430/006, Grounds-Courtyard Repair, and states that this was a warrant article from last year.

In addition, Ms. Asbell refers to specific lines for utilities and states that there are increases for fuel oil and electricity.

Page 23: Dept. 2630~Contracted Service-Rubbish Removal
Ms. Asbell states that the increase is expected due to a rise in service costs.

Page 23: Dept. 2660~Contracted Service-Fire Alarm Service
Ms. Asbell states that the department is level funded.

Page 23: Dept. 2690~State Mandated-Water Testing
Ms. Asbell states that the water tests are required by the state and the septic tank is included in this department, which is pumped out twice a year.

Pages 23-24: Dept. 2721~Elementary School Transportation and
Page 24: Dept. 2722~Special Education Transportation

Ms. Asbell states that the figures provided reflect the last year of a three year contract.

Page 24: Dept. 2724~Athletic Transportation
Ms. Asbell states that the figures provided are for away games and the cost is negotiated with the transportation company.
Page 24: Dept. 2725~Class Field Trip Transportation
Ms. Asbell states that this was cut last year and the amount has been put back into the budget for this year. She explains that the average amount is $600. per class for one field trip per year.

Ms. Dole asks about the bus transportation to science camp, line 2725/5519/002. Ms. Asbell explains that two buses are budgeted as they are not sure if a volunteer would be available to transport equipment.

Page 24: Dept. 4200~Architect and Engineering
Ms. Asbell notes that there is nothing budgeted this year.

Pages 24-25: Dept. 5100~Payment of Interest
Ms. Dole asks how many years are left on the bond. Mr. Ruth replies that he believes it is 8 years left. Mr. Demko states that there are 7 years left and adds that the principal remains the same through the next seven years.

Page 25: Dept. 5251~Transfer to Capital Reserve
A discussion is held on the capital reserves and Mr. Vaillancourt states that warrant articles are put in from last year’s budget. He states that the warrant articles and capital reserve need to be voted on separately and not be included in the budget lines. This would provide a true understanding of last year’s budget and this year’s proposed budget. He adds that he feels that it is important in trying to understand the accuracy of what is being voted on.

Pages 25-26: Food Service
Page 25: Dept. 3120 Food Service Operations
Ms. Asbell notes that there is a change in the director of food service, line 04/3120/5110/001, which reflects a decrease. She adds that all health and dental insurances are appropriated in the food service department for all staff in food service, lines 04/3120/5211/000 and 04/3120/5212/000.

Ms. Asbell notes that there is a $5,000. decrease shown in food/milk, line 04/3120/5630/000. She explains that Mr. Demko has much experience in food service. He feels that the budgeted amount is sufficient.

Ms. Smith states that when the budget committee went through the process at the work session, each department total was voted on individually. At the end of the work session the budget committee voted on the bottom line, which is the bottom line noted on the budget presented today. However, the budget committee vote on the 1100 series/Regular Education is not the same as what is presented in this budget. Ms. Smith explains that after that meeting, there was some discussion held that the bottom line figure presented by Mr. Demko that the budget committee had voted on, was from a sheet that he was working from that had some updated figures on it and is now reflected in the most recently presented budget. She adds that should someone read the minutes of the meeting and review the budget committee votes on each individual department, the amount would not concur with the total amount that the committee is voting on. She states that she has the differences in the amounts and suggests that this be addressed in the work session and the committee re-vote the 1100 department to reflect what has been presented today. This way the bottom line will reflect all departments’ totals. Ms. Smith notes that the lines are related to FICA and health insurance; 1100/5220/000-FICA- difference of $5,512., and 1100/5213/000-Life Insurance- difference of $1,758. Ms. Smith states that the total is $7,270., which she states that she believes is the difference between the actual compilation of all departments and what the bottom line vote was.

Mr. Vaillancourt asks when the teachers’ negotiated salaries are applied to the budget. Mr. McNally replies that this is done after voting at school district meeting as the article must be approved by the voters. Mr. McNally notes that there will be an article for the operating budget, and one for the teacher’s contracts.

Mr. Vaillancourt states that the budget is $12 million and $15,000. was cut from classroom books and workbooks. He states that this seems odd that cuts would be here as the school is trying to provide adequate education. He adds that he appreciates the work and planning that the school and school board has taken, especially with replacing language and math, and is now working on the science programs. He appreciates that this has been spread out. He states that he would like to see the creative thinking that has been done in some areas be put into the entire budget.

Warrant Articles:
Mr. Ruth reviews the warrant articles as follows:

1. $11,858,536.08. School Operating Budget: No discussion is held.

2. Collective Bargaining Agreement: No amount has been provided and
no further discussion is held. Mr. Vaillancourt asks how the figures will be provided. Mr. McNally explains that the amount provided will be a gross number and will not be broken down into individual accounts. Ms. Dole states that since there is no contract agreement at this time, the budget committee is not able to review and either recommend or not recommend; therefore, this will not be in the warrant articles in March. She adds that the school will need to petition for a special school district meeting to consider the cost items for the teachers’ contracts. Mr. McNally states that the budget committee cannot act on this at this time.

3. Special Meeting: No discussion is held.

4. $10,875. Lighting Proposal: No discussion is held.

5. $16,300. Heating Upgrade Proposal: No discussion is held.

6. 25,000. Capital Reserve Fund– RSA Ch. 35: No discussion is held.

7. $25,000. Capital Reserve for Capital Improvements: No discussion is
held.

8. $100,000. Capital Reserve Fund - Roof Repair: No discussion is held.
Ms. Dole asks if article 8 is creating a separate building capital reserve fund as opposed to the $100,000. being added into the current reserve fund for capital improvements to school buildings. She states that the roof repair would be a capital improvement and asks why there is a separate reserve funds being created. Mr. Ruth explains that the roof needs to be repaired and this will be done in two years. Mr. McNally states that the school was going to clarify and the separate account was due to a specific designed repair. He adds that a sentence was proposed that the school board was to become the agents to spend from the fund. Mr. Ruth states that the school does not want to spend from the fund this year.

Ms. Dole states that she hopes that the school board will be prepared to provide a detailed explanation of the warrant articles at school district meeting. Again, she states that articles 7 and 8 should be combined.

Betsy Colburn states that article #7 needs to state that this is for the building fund.

Articles 9 through 12 have no money attached.

With no further comments, the public hearing is closed and the committee recesses. Session resumes at 10:30.

WORK SESSION ~ SCHOOL
Ms. Asbell provides the updated Coe Brown Northwood Academy tuition figure, $3,390,408. She explains that the original estimate was $12,288. per student and the new figure is $12,152. per student; a 2.46% decrease over the previous year. Overall, the difference is $37, 944.

Ms. Asbell states that the new figure for special education tuition is an 8.51% increase making it $18,908. per student. The new total for 42 students is $283,752. The total line is now $410,495., which is an overall decrease of $630.

Ms. Asbell refers to page 26 and provides the new total, $11,819,912.08. She states that this number reflects the special ed and regular ed tuition changes. Ms. Smith asks if the number just provided is the school board’s recommended bottom line figure or the budget committee’s figure. Ms. Asbell states that the previous number provided is incorrect and provides the following number $11,819,962.08. Ms. Edwards asks if this is the school board’s number. Mr. Demko refers to the coversheet of the budget and explains that if you take the school board’s recommended amount $11,873,297.80, subtract $630., and then $37,944., the number equals $11,834,723.80. Mr. Demko continues and states that the next step is to take this figure $11,834,723.80 and subtract it from the budget committee’s figure $11,819,962.08, the difference is $14,761.72, which he states is the amount the budget committee reduced the budget by in line 01/2225/5737/001-Replacement of Equipment. Mr. Demko states that the school board amount is $11,834,723.80 and the budget committee recommended amount is $11,819,962.08.

Ms. Smith asks if the school board can place a recommended number in their warrant article, if it has not first been presented to the budget committee at a public hearing. She states that she is not sure if a different number can be voted on by the school board after the budget committee’s deliberations have closed. Mr. McNally explains that if the numbers were changed at a school board meeting, the budget committee should have been notified with the changes reflected in the paperwork distributed. Mr. McNally states that there are no changes in the recommended amount as the school board has not met to discuss and vote on it. Mr. McNally states that the number that the budget committee is concerned with is the number that must be presented to the public.

Ms. Smith asks if the school board has held a public meeting, voted, and adopted all of the warrant articles that have been presented. Mr. Ruth replies yes.

Mr. Johnson asks if the estimated tax impact is based on the school or budget committee number. Mr. Demko replies that it is based on the budget committee’s number. Mr. Johnson notes that the impact rate would be changing now.

Ms. McNally expresses concern with the fact that the numbers may not be complete and if the document is accurate. She states that the votes should be noted in the articles as well. Mr. Ruth states that he will have the recommending votes added and further discussion is held regarding the timing. He apologizes for the delay and adds that the school board members that have been representing the school board have been sick and have missed the most recent meetings.

Mr. Demko states that articles 4 and 5 do need a recommendation vote noted, according to Department of Revenue. He explains that only special warrant articles are required to list the recommendations; 2, 6, 7, 8, and 9. Ms. McNally states she is not aware of the differences with special warrant articles and regular articles. She states that this should have been addressed at a previous meeting and noted on a draft so that the budget committee could have checked into this and agreed or disagreed. She adds that past practice with the town is that if the article contains money, then the article is reviewed by the budget committee for their recommendation. Mr. Bailey agrees. Mr. Ruth states this is a draft document and the items can be noted. Mr. Ruth states that articles 3, 4, and 5 have been recommended by the school board. Mr. McNally states that Article 3 is not relevant to the budget committee. Mr. Bailey asks when the school board will be meeting again and Mr. Ruth replies February 2.

Ms. Edwards makes a motion to reconsider the lines relative to CBNA Tuition; regular education and special education. Second by Herb Johnson. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, KR, HJ, DM. Motion prevails; 12/0.

Ms. Edwards makes a motion, second by Mr. Johnson, to amend the CBNA regular education Tuition, line 1100/5563/000, to the budget committee recommended figure of $3,390,408. Mr. Holden asks why the number was not mentioned when the budget was being presented. Mr. Ruth replies that the
number was just provided at the last meeting. He adds that he was not aware that it was not included in the final budget. He states that the school board has not voted on the revised CBNA tuition figures. Ms. Smith states that the school board has provided a number, which they did vote on. Mr. Ruth states yes. Ms. Smith adds that the committee can proceed as long as the school board proceeds with the recommended amount that they did vote on. She presumes that the number cannot be changed by the school board at this time. Ms. McNally asks if this could be perceived as changing their numbers. Ms. Smith states that will need to be determined by the school board and their counsel. Mr. Ruth states that they will meet to approve the new figures. Ms. Edwards states that the school did not vote on the tuition lines; however, did vote on the bottom line. Mr. Ruth replies that the school board has voted on the budget that was provided to the budget committee. He adds that it does not have the changed figures for CBNA though.

Ms. Smith states that there is backup noting what the budget committee has recommended. She asks if there is anything available noting what the school’s recommended amounts are. Ms. Asbell replies yes; from the last meeting. Ms. Smith confirms that the sheet being referred to is the 1/12/09 handout, which contains the accurate figures.

Discussion ensues regarding the need for a list of departments reflecting the bottom line figures presented today. Mr. Demko refers to an 11’x14’ sheet, dated 1/24/09, which notes the school board’s recommended figures per discussions, and held today in the public hearing. Ms. McNally notes that the green budget sheets dated 1/24/09 shows the committee recommended amounts. She adds that the budget received on January 12 and the 11’x14’ analysis received today shows two different school board bottom line figures. Ms. McNally explains that the budget received January 12, the bottom line, school board recommended amount is $11,862,090.44 and today’s analysis sheet states $11,873,297.80. She adds that she is not sure if the figure represents some or all of the FICA lines. Mr. Demko replies that this would be the FICA. Ms. Smith states that the difference between the 1/12/09 and the 1/24/09 analysis sheet is $11,207.36.

Ms. Edwards withdraws her motion and Mr. Johnson withdraws his
second.

Warrant Articles
Ms. Edwards states that she recalls voting at a previous meeting on what were articles 7 and 8 and are now articles 6 and 7. Mr. McNally states that the committee has voted on articles 6 and 7, which were previously different article numbers. He adds that they are also written on today’s draft, the way they were originally written and that is what the budget committee was assuming they were voting on. Ms. Edwards notes that that is not what the budget committee did vote on. Mr. McNally adds that article 6 was presented one way at the first public session and then at the work session, it was presented differently.

Article 6. 25,000. Capital Reserve Fund – Special Education
Ms. Edwards makes a motion, second by Ms. Holmes, to reconsider Article 6 as the wording changed from the first public hearing to the work session. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, KR, HJ, DM. Motion prevails; 12/0. Mr. McNally states that Article 6 is now presented in the format in which it was presented at the original meeting and consistently presented throughout the years. Ms. Edwards makes a motion, second by Mr. Holden, to recommend Article 6, as written. Ms. McNally asks if this includes the surplus from last year that would be available July 1, 2008. Mr. Demko states that the balance shown is the actual balance received from the town’s treasurer. He adds that this does not include $25,000. as it has not been transferred. Ms. McNally states that the balance should be noted with $25,000 more. Mr. McNally states that in past years the article has stated “up to $25,000.” Mr. Holden asks what the impact will be to special education should the article not pass. Mr. Ruth states that the school depends on this article should there be a cost in special ed that exceeds the budget. He adds that it has been past practice to include a certain amount every year to build up the fund. He notes that one child may cost the town $200,000. in special education. Ms. Holmes asks if any money was taken out this year and Mr. Ruth replies no. Ms. McNally asks if there is a deficit in special ed right now. Mr. Ruth replies that it does appear to be and adds that they are trying to work it out. Ms. McNally notes that the school is also predicting a surplus at the end of the year. Mr. Ruth adds that this would not change it. Ms. McNally states that since there is a deficit with special ed. she asks why the school did not present a warrant article to withdraw some of the funds. Mr. Ruth replies that they do not know what the full impact is and what can be done; the school board has not had this discussion. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, DM. NO: KR, HJ. Motion prevails; 10/2.

Article 7. $25,000. Capital Reserve for Capital Improvements
Ms. Edwards makes a motion, second by Mr. Curley, to reconsider Article 7 as the wording changed from the first public hearing to the work session. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, KR, HJ, DM. Motion prevails; 12/0.

Ms. Edwards makes a motion, second by Mr. Curley, to recommend Article 7, as written. Mr. Johnson asks if the $25,000. still needs to be transferred. Mr. Ruth replies yes. Ms. Edwards asks if there are any tentative dates as to when the funds will be used. Mr. Ruth replies that there is nothing projected at the time. Ms. McNally asks who gets the interest, if any, once the money is transferred. Mr. Demko explains the process of the trustees of trust funds. VOTE: YES: KC, RB, NH, KM, DR, DM. NO: RH, LE, BM, JJ, KR, HJ. Motion does not prevail; 6/6.

Article 8. $100,000. Roof Repair
Mr. McNally states that the committee has not addressed this article at all.
Ms. Edwards makes a motion, second by Mr. Holden, to recommend Article 8, as written. Mr. Holden recommends that the committee not support this article due to the state of the economy. He states that he would prefer to fund the roof in full in two years. Mr. Ruth states that the school board felt it would be better to fund over two years. Mr. Johnson states that the tax payer impact this year needs to be as low as possible. Mr. Ruth states that from past practice it appears that the town prefers to budget for smaller amounts year after year. He notes that the economy maybe even worse next year. Ms. Edwards states that it is her understanding that funds are removed in the order the articles are passed, making this the last article to be funded, if there were still funds available. She adds that the tax rate would not be affected until 2010. VOTE: YES: KC, RB, NH, LE, DR. NO: RH, KM, BM, JJ, KR, HJ, DM. Motion does not prevail; 5/7.

Mr. Demko refers to the 1/24/09 analysis provided to the committee today and states that the school board amount for 09-10 is $11,873,297.80. He then refers to the 1/12/09 budget, which shows $11,862,090.44. He explains that the difference is $11,207.36, which represents the difference of the 3% increase, recommended by the school board, for the six positions that are not part of the contractual agreements. This figure also includes the salaries, benefits, increase, FICA, and retirement.

Mr. Holden states that it is very difficult for the committee to receive documents the day of the meeting and make decisions. He adds that he understands that the material was not previously available; however, it is difficult to sort through new material at a meeting and then act on.

Ms. Edwards asks if the committee can vote on a new budget committee recommended amount, even though the school has not acted on the updated CBNA tuition. Ms. Edwards asks if the committee has voted an amount yet and Ms. Smith states that the committee has voted a bottom line amount prior to this meeting. Ms. Edwards makes a motion, second by Mr. Johnson, to recommend the Northwood Coe-Brown Northwood Academy regular tuition bottom line amount of $3,390,408, line 1100/5563/000.
VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, KR, HJ, DM. Motion prevails; 12/0.

Ms. Edwards makes a motion, second by Mr. Johnson, to recommend the Northwood Coe-Brown Northwood Academy special education tuition bottom line amount of $410,495, line 1200/5563/000, which is the difference between the special education tuition and the regular education tuition. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, KR, HJ, DM. Motion prevails; 12/0.

Mr. Johnson motions, second by Ms. Edwards, to amend the bottom line total to $11,819,962.08, which reflects the changes in special education and regular education tuition lines. VOTE: YES: KC, RB, NH, KM, LE, JJ, DR, KR, HJ, DM. NO: RH, BM. Motion prevails; 10/2.

Ms. McNally requests that any documents provided to the budget committee, the school should have additional copies available for the public. In addition, Ms. McNally adds that there was much confusion this year with the documents provided and the fact that the documents did not provide dates. Ms. McNally hopes that the process will become smoother. She adds that the smoothest part of the process this year was Principal Esther Asbell. Ms. McNally states that it is not the principal’s responsibility to present the budget, to do the budget, or add the figures. Thanks to Ms. Asbell, she had the information every single time and was thoroughly prepared. Mr. Johnson requests that copies be left for absent members.

Mr. McNally calls for a recess for lunch at 12:10. Session resumes at 1:10 p.m.

ABSENT: Ken Rick.

SCHOOL PUBLIC HEARING
Mr. McNally reconvenes the school public portion. He explains that the budget committee did reconsider the portion of the school district’s budget relating to CBNA lines for regular education and special education tuition. He states that adjustments have been made resulting in a final budget committee recommended figure of $11,819,962.08.

Mr. McNally continues and explains the votes regarding warrant articles. He states that the committee has recommended articles four and five as written. He explains that the committee voted to reconsider article six due to the fact that the wording had been changed from the original meeting and work session. The committee did recommend article six with a vote of 10/2. Mr. McNally states that article seven was also reconsidered for the same reason; wording changes. The committee voted on article 7 and the vote was split, 6/6, thus the article was not recommend. In closing, Mr. McNally states that this was the first time that the committee had acted on article 8 and the article was not recommended, 5/7.

With no further discussion or comments from the public, Mr. McNally proceeds with the town portion of the public hearing.
TOWN REPRESENTATIVES PRESENT:
Selectman Ken Curley, and Town Administrator Paul Martel.

TOWN PUBLIC HEARING:
Mr. Curley states that the entire budget was not reprinted as there were only a few changes since the January 9, 2009 copy. He explains that the sheets provided are the pages of the budget reflecting the changes.

Mr. Curley refers to a budget comparison sheet, which outlines each department, the department’s request, selectmen’s recommended amount, and the net change from 2008. Mr. Curley states that the amount voted on by the budget committee is $3,061,515.69.

Pages: 1-2: Dept. 41309~Executive Office
Mr. Curley states that there is an increase proposed to the salaries of $500. This will match similar towns with similar populations. He adds Mr. Curley notes that the travel and training, lines 820 and 830, were reduced and there was an amendment made to FICA, line 220.

Page: 1: Dept. 41302~Town Administrator
Mr. Curley states that the current town administrator will be retiring in March and the increase includes salary and benefits budgeted for a full time position.

Page: 1: Dept. 41303~Moderator
Mr. Curley states that there will only be one election.

Pages: 1-2: Dept. 41309~Executive Office
Mr. Curley states that the board is eliminating the administrative assistant position. He states that the position will need to be filled if the work load should increase. Mr. Vaillancourt asks if the $17,000 is actual expenses for the position last year. Mr. Curley replies that these funds were used for unforeseen issues that occurred this year such as the removal of a gas tank that was uncovered by the highway department. This was the responsibility of the town to remove it. He adds that the town is seeking reimbursement from the land owner for these costs. A question is raised that the amount should be shown applied to the appropriate lines in the specific department, not to the line where there are funds available. Mr. Vaillancourt states that he is concerned regarding the actual expenditures of $17,000. that was not used for the line applied to, line 111, salary administrative assistant. Mr. Vaillancourt states that the funds should have been applied to highway department and the department should have been over expended. He wonders if there are other lines throughout the budget that have been misused with unrelated expenses. Mr. Martel states that this item was addressed in a public meeting and the selectmen can spend funds from any line. He adds that this is a standard accounting practice.

Ms. Dole states that past practice has been that all expenses are applied to appropriate lines and would show an overage on the line. She states that this would mean that the funds in the administrative assistant line would be there in full and these appropriate funds would have been applied to the highway department. She states that in the end the funds could be used to offset the bottom line. She states that it now appears that the town did, in fact, have an administrative assistant and paid $16,000. Mr. Curley states that he understands how this appears.

Page: 2: Dept. 41401~Restoration of Records
Mr. Curley states that this department is level funded.

Page: 2: Dept. 41402~Voter Registration Dept. 41403~Elections
Mr. Curley states that these two departments are less due to fewer elections.

Pages: 2-3: Dept. 41501~Finance Administration
Mr. Curley states that there is an increase due to the fact that the position is funded for a full year.

Page: 3: Dept. 41502~Audit Services
Mr. Curley states that this is a contracted amount.

Page: 3: Dept. 41503~Assessing Admin
Mr. Curley states that this is a contract. Mr. Martel notes that the cost of Avitar is also included in the $56,837.

Page: 3: Dept. 41504~Tax Collector/Town Clerk:
Mr. Curley states that there is a minimal increase in this department.

Pages: 3-4: Dept. 41505~Treasurer
Mr. Curley notes that the increase is due to training, line 820.
Page: 4: Dept. 41509~Budget Admin.
Mr. Curley states that this department shows a decrease.

Page: 4: Dept. 41510~Trustees of the Trust Fund
Mr. Curley states that this department is level funded.

Page: 4: Dept. 41531~Legal Operations Services
Mr. Curley states that there is a decrease in this section of $5,000.

Page: 4: Dept. 41533~Claims, Judgments, Settlements
Mr. Curley states that there is a decrease in this section of $10,000.

Page: 4: Dept. 41552~Personnel Administration
Mr. Curley states that there is a decrease based on workers compensation.

Pages: 4-5: Dept. 41911~Planning & Development
Mr. Curley states that this department is showing a decrease.

Page: 5: Dept. 41913~Zoning Board of Adjustments
Mr. Curley explains that this department has level funded their budget.

Page: 5: Dept. 41940~Community Hall
Mr. Curley explains that the community hall is now showing utilities. Ms. Dole asks what the difference is with maintenance and repair, line 41940/430, under the community hall from the facilities committee. Mr. Curley explains that the facilities committee addresses improvements over $10,000. and would be more applied to capital improvements. He adds that this is for yearly maintenance. Mr. Martel adds that this is for electrical, plumbing, supplies for buildings, repairs to the building. He adds that this is specifically for the community hall and the original request was for $10,000. and the selectmen reduced it to $7,000.

Mr. Vaillancourt states that when he reviews the total amounts of combining the heating and electrical, he notes that the amount is $30,000. over the expended figures. He knows there is a price decrease anticipated with the new contract in June; however, is there an analysis available and have these amounts been divided up accurately. Mr. Curley replies that the figures were locked into at the beginning of the year. He adds that it could be over estimated. Mr. Martel adds that the community center has been closed and is now open so these lines were not previously included.

Page: 5: Dept. 41941~Town Parade Buildings
Mr. Curley explains that this department shows a decrease due to the fact that the utilities have been split out.

Pages: 5-6: Dept. 41951~Cemeteries
Mr. Curley states that this department is level funded.

Page: 6: Dept. 41961~Insurance
Mr. Curley notes that there is a slight increase of $1,000.

Page: 6: Dept. 41974~Facility/Highway Committee
Mr. Curley states that the increase is for a stipend for the secretary of these two committees.

Page: 6: Dept. 42111~Police Commission
Mr. Curley states that this department is level funded.

Pages: 6-7: Dept. 42112~Police Department
Mr. Curley states that the main portion of the increase is due to the utilities being allocated to the department.

Page: 7-8: Dept. 42211~Fire Department
Mr. Curley states that the increase in this department is related to splitting out utilities.

Page: 8: Dept. 42217~Medical Services
Mr. Curley states that this section is level funded.

Page: 8-9: Dept. 42401~Building/Code Enforcement
Mr. Curley explains that the building department is not as busy now and has reduced their hours. Ms. Dole notes that last year there was some discussion regarding a proposed change in staff of the building department. She states that the residents expressed that they preferred to have the current system with staff as status quo. Mr. Curley states that the selectmen did not change the staffing and this was a good move of the town’s people.

Page: 9: Dept. 42901~Emergency Management
Mr. Curley states that the department is level funded.

Page: 9: Dept. 43111~Highway Administration
Mr. Curley explains that the increase is due to utilities. Mr. Vaillancourt states that during a work session, Mr. Dill noted that if the highway department lines were all added up, the amount would be level funded. He asks what the philosophy is of keeping this and level fund the group. Mr. Curley replies that if the winter maintenance costs are high, the selectmen must balance the budget out with doing less work in the summer, such as less paving.

Ms. Dole notes that this department is charged for utilities for the recycling building. She asks why this line is not in the sanitation department. Mr. Curley states that the highway department uses this building and this building has not been used for recycling since it was built.

Page: 10: Dept. 43121~Paving & Reconstruction
Mr. Curley states that there is a decrease of $88,000.

Page: 10: Dept. 43122~Highway Cleaning and Maintenance
Mr. Curley states that the increase is relative to the proposed prep work.

Page: 10: Dept. 43125~Snow and Ice Control
Mr. Curley states that the increase is due to the fact that the line was underfunded.

Page: 10: Dept. 43163~Street Lighting
Mr. Curley states that there is a decrease shown.

Page: 10-11: Dept. 43211~Sanitation Administration
Mr. Curley explains that the department is level funded. Ms. Dole asks why there is no money allocated for heat and oil. Mr. Martel states that the building is electric heat only.

Page: 11: Dept. 43243~Solid Waste Disposal
Mr. Curley explains that the department is level funded. Ms. Dole asks if the final figures are in. Mr. Martel replies that the final figures are not yet available. He adds that they are not anticipating an increase; in fact, there should be a decrease.

Page: 11: Dept. 44111~Health Department
Mr. Curley states that there is a slight decrease in this department.

Page: 12: Dept. 44141~Animal Control (ACO)
Mr. Curley states that there is a slight increase due to cell phone usage and fuel.

Page: 12: Dept. 44151~Health Agencies-Children
Mr. Curley states that there is an increase in this department based on requests per agencies.

Page: 12-13: Dept. 44411~Welfare Administration
Mr. Curley states that there is an increase in this department based on the need for additional hours.

Page: 13: Dept. 44451~Medical Payments-Welfare
Mr. Curley states that there is an increase in this department based on the fact that the department was over-expended last year.

Page: 13: Dept. 44452~Welfare Vendors Payments
Mr. Curley states that there is an increase in the services provided by this department.

Page: 13: Dept. 45201~Parks and Recreation
Mr. Curley states that there is an increase due to the summer program.

Page: 13-14: Dept. 45501~Library
Mr. Curley states that the increase in this department is due to the utilities being divided up.

Page: 14: Dept. 45831~Patriotic Purposes
Mr. Curley notes that there is a decrease in this section in the supplies, 610 line.

Page: 14: Dept. 45890~PD Wage Grant Programs
Mr. Curley states that this section is increased due to matching what has been expended.

Page: 14: Dept. 45899~Donations
Mr. Curley states that this is level funded.

Page: 14-15: Dept. 46111~Conservation
Mr. Curley states that the conservation department shows a decrease. He explains that the contracted services, line 330, has been transferred to the facilities committee.

Page: 15: Dept. 46510~Economic Development
Mr. Curley states that the department is level funded.

Page: 15: Dept. 47231~Interest on T.A.N.
Mr. Curley states that the department is level funded.

Mr. Curley states that the total recommended by the budget committee is $3,061,515.69.

Mr. Vaillancourt, recycling committee chair, states that these are not standard economic times. He asks that the transfer station be given its own department to see the entire impact of the transfer station. In addition, he states that expenses should be reported in the sub-account for which they belong as it makes it difficult to track over a period of years. Mr. Vaillancourt states that he still feels that the utilities are way over-funded; however, he notes that he does support allocating them out per department.
Warrant Articles:
Mr. Curley reviews the warrant articles explaining the articles recommended by the budget committee and the ones that the selectmen have recommended a change to that have not been voted by the budget committee yet.

Article 1: $84,593.76. Fire Truck Capital Reserve Fund. Mr. Curley explains that this amount is collected for ambulance billings and will be added to the fund.

Article 2: $60,108.83. Payment on New Fire Truck. Mr. Curley explains that $55,000. is coming out of the capital reserve fund to pay the first payment and $5,108.83 will be raised by taxation.

Article 3: $136,950. Fire Department Extended Coverage. Mr. Curley explains that this is for additional coverage for the night hours as Epsom is unable and will not be able to assist anymore.

Article 4: $3,061,515.69. Operating Budget.

Article 5: $35,000. Police Vehicle Purchase. Mr. Curley states that this amount includes the purchase of and equipping a new cruiser for the police department.

Article 6: $16,296. Telephone System for Town. Mr. Curley states that this is a three year lease/purchase agreement to replace the telephone system in town hall.

Article 7: $43,800. Facilities Committee Expendable Trust Fund. Mr. Curley states that this amount was changed due to an additional $5,000., which was a request from the Woodman Park Committee for Lucas Pond.

Article 8: $15,000. Benefit Pay Vested Time Expendable Trust Fund. The article is read by Mr. Curley and no further discussion is held.

Article 9: $93,600. Bennett Bridge Repairs and Improvements. Mr. Curley explains that this is to make the necessary repairs to the Bennett Bridge Causeway since the flood of 2007. The access road must be done prior to bridge repairs. He adds that the selectmen expect that when the repairs are done there will be FEMA funds to offset the cost.

Article 10: $123,000. Recreation Capital Reserve Fund. Mr. Curley states that the purpose of this article is to continue the construction of the recreation fields at Northwood Ridge.
Article 11: $20,000. Grant Match Expendable Trust. The article is read by Mr. Curley and no further discussion is held.

Article 12: $12,281.01. Payment on Transfer Station Compactor. Mr. Curley states that this is the revenue from recycling this year.

Article 13: $8,682.58. Payment on Transfer Station Compactor. Mr. Curley states that this is the second payment of the four year loan for the compactors.

Article 14: $10,000. Town Hall Improvement Capital Reserve Fund. The article is read by Mr. Curley and no further discussion is held.

Article 15: $29,779.46. Cable Expendable Trust Fund. Mr. Curley explains that this is the amount received for franchise fees for cable TV from 2008.

Article 16: $10,000. Highway Capital Equipment Reserve Fund. The article is read by Mr. Curley and no further discussion is held.

Article 17: $10,000. Police Station Expansion Capital Reserve Fund. Mr. Curley explains that this is to establish a fund for a future expansion of the station.

Article 18: $50,000. Special Duty. Mr. Curley explains that this is for special duty coverage done by the police.

Article 19: $11,000. Lagoon Maintenance and Repair Expendable Trust Fund. The article is read by Mr. Curley and no further discussion is held.

Article 20: $1,100. Cemetery Improvement Expendable Trust Fund. The article is read by Mr. Curley and no further discussion is held.

Article 21: $3,000. Milfoil Treatment Program Expendable Trust Fund. The article is read by Mr. Curley and no further discussion is held.

Mr. Vaillancourt notes that the school board provided the amounts remaining in the funds into the articles. Mr. Curley states that this information will be available in the town report.

Ms. Dole asks what the tax rate will be for Article 9: $93,600. Bennett Bridge Repairs and Improvements. Mr. Martel replies $0.18. Ms. Dole states that she has added up the associated impacts from the warrant articles and the total is $363,754. of additional monies from the warrant articles and does not include the operating budget, which is $0.87 to the tax dollar for the town alone. She understands the hard work involved in the budget process; however, she is disappointed as she thought that there would be more realistic budgeting due to the economy.

With no further comments from the public, Mr. McNally enters into a work session for the town.

WORK SESSION ~ TOWN (Continued)
Warrant Articles
Article 7: $43,800. Facilities Committee Expendable Trust Fund.
Ms. Edwards makes a motion, second by Mr. Johnson, to recommend Article 7, as written. Mr. Holden requests that the selectmen speak to the article. Mr. Curley explains that this article is for the projects scheduled by the facilities committee for next year. Projects planned are to be done at the Bryant and Chesley Memorial Libraries, and at the Community Hall. Mr. Curley also notes the poor air quality in town hall and adds that there are funds in this article for the air cleaners for the town offices.

Ms. McNally refers to the maintenance line in the budget, Dept. 41940 ~ Community Hall. Mr. Curley states that the maintenance line is specific to maintenance and repairs and the warrant article is for specific projects. VOTE: YES: KC, RB, NH, KM, LE, JJ, DR, DM. NO: RH, BM, HJ. Motion prevails; 8/3.

Article 9: $93,600. Bennett Bridge Repairs and Improvements. Ms. Edwards makes a motion, second by Ms. McNally, to recommend Article 9, as written (noting spelling errors). Discussion is held regarding FEMA funds and the process of reimbursements. Mr. Martel states that between FEMA and the state there should be 87% returned to the town. Discussion ensues regarding the drainage of the bridge. Mr. Bailey states that the drains in the bridge are to drain the water out of the bridge, not to drain the water that goes through the bridge. Mr. Bailey continues to explain and notes that a larger culvert will be put in so that the water can go around the bridge. He explains the course of water, which ends up in the beach. The proposal is to add two storm drains to catch the water before it gets to the beach.

Ms. Morrill asks where the funds go when they come in from FEMA. Mr. Bailey explains that the town uses the funds to pay contractors and ends up as revenue in the general fund. Additional discussion is held and Mr. Holden calls to move the question. Vote to move the question passes unanimously; YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM.
Original Motion-VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM. Motion prevails; 11/0.

Article 10: $123,000. Recreation Capital Reserve Fund. Ms. Edwards makes a motion, second by Ms. McNally, to recommend Article 10, as written. Mr. Holden requests that Mr. Curley speak to the article. Mr. Curley explains that this is the fund for the ball fields for phase two of the project. Mr. Curley notes that the money is from the school lots. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM. Motion prevails; 11/0.

Article 12: $12,281.01. Payment on Transfer Station Compactor. Ms. Edwards makes a motion, second by Mr. Curley, to recommend Article 12, as written. Mr. Holden states that at a previous meeting it was indicated that the revenue from recycling was not being received this year. Mr. Curley states that this amount reflects the income from last year. Ms. Edwards states that it was a great year for recycling until September. Mr. Curley notes that the vote is listed as 2/0 due to the fact that Mr. Bryer was not in attendance. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM. Motion prevails; 11/0.

Article 21: $3,000. Milfoil Treatment Program Expendable Trust Fund. Mr. Holden makes a motion, second by Ms. Edwards, to reconsider Article 21. Mr. Holden states that he feels that the town could wait a year on this article and adds that there was some concern expressed today from the public regarding the tax impact. Mr. Johnson states that since there are so many lakes in the area, he feels that this is important and without proper treatment, milfoil reproduces rapidly. VOTE: YES: RH, RB, NH, KM, JJ, DR, DM. NO: KC, LE, BM, HJ. Motion does not prevail; 7/4. (2/3 majority vote is required for a reconsideration vote.)

WORK SESSION ~ WATER DISTRICT:
Article 4: $19,018.47. General District Expenses. Mr. Jacobsmeyer makes a motion, second by Ms. Edwards, to recommend Article 4, as written. Mr. Jacobsmeyer states that they try to balance out the revenue and expenditures. He explains that some maintenance work was not done this year. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM. Motion prevails; 11/0.

Article 5: $1,000. Water District Expendable Trust for Major Repairs. Ms. Edwards makes a motion, second by Ms. McNally, to recommend Article 5, as written. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, DR, HJ, DM. Motion prevails; 11/0.

Article 6: $9,909.56. Water District Capital Reserve for System Enhancements. Ms. Edwards makes a motion, second by Ms. McNally, to recommend Article 6, as written. Ms. Morrill asks for an explanation of this article. Mr. Jacobsmeyer provides an explanation on costs of the water district. School Board Representative Dave Ruth left at 3 p.m. VOTE: YES: RH, KC, RB, NH, KM, LE, BM, JJ, HJ, DM. Motion prevails; 10/0.

RE-OPENS the PUBLIC HEARING:
Mr. McNally explains the budget committee’s votes relative to the town’s budget and how the committee voted on the water district’s warrant articles.

Ms. Dole states that she is appalled at the lack of material provided by the school board this year. She is deeply concerned about how the figures were determined and did not see that the SAU was prepared for this process. She hopes that members of the budget committee who may share in her frustration will also speak up.

Mr. Vaillancourt states that it has been a frustrating process and the budget committee has shown much patience throughout, especially since some answers have not been provided and not available. He states that the committee should be commended. He asks if there is a way for the public to assist the committee with this process and how to get things provided to the committee. Mr. McNally states that the committee has voiced their concerns to a variety of boards over the past few years. He adds that the committee does not have an answer as to the location of the signature sheets and when the figures will be available.

Mr. Holden states that he feels that many of the budget committee members share in the same frustrations. He notes that there has been a lot of turnover this year and there is a lack of experience on the school board. He adds that he, too, is disappointed in the fact that the school board representative has left.

Ms. McNally states that there has been turnover; however, the process remains the same. She states that some members on the school board have been members for years. There have been requests for information provided to the school board and SAU. She notes that there are two well-paid people to provide the information and the figures are still not updated, and they have not provided the documents that the budget committee has requested.

Mr. Bailey states that this is the first year that the school principal has presented the budget; if it was not for her there, there would not have been anyone to present the budget to the committee. He adds that the school board is now five members and he has not seen any changes with the additional members. He feels that the school board has not divided out their work. He notes that this is the first time that anyone has done any maintenance for school buildings as Dave Ruth is now doing. Mr. McNally encourages those who are concerned to speak their concerns at the school and town meetings this year.

Ms. Edwards makes a motion, second by Ms. McNally, to recess the meeting until Saturday, February 7 at 9 a.m. Motion passes unanimously; 10/0 at 3:15 p.m.

Respectfully submitted,

Lisa Fellows-Weaver
Board Secretary

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